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Closing: 20-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 20-Oct-2024
Location
- Geelong - Waurn Ponds, Warrnambool, Australia
Salary
- HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part-time)
Responsibilities
- Coordinate placements for the school’s courses including managing placement data, agreements and compliance requirements and ensure that all placements are compliant with placement agreements between Deakin University and the placement provider and with relevant regulatory requirements.
- Assist in the selection of the school’s courses and provide accurate and timely advice to students and staff.
- Assist in the management of student assessments including electronic exam management support in both face-to-face and online environments.
- Provide advice to staff and make appropriate referrals to other areas of the University as appropriate.
- Build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.
Requirements
- Completion of a Degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
- Experience providing services and support in a large organisation.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Claudia McLean, Administration Coordinator at claudia.mclean@deakin.edu.au.
- For a copy of the position description, please see below: PD Administrative Officer.pdf.
Closing: 25-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 25-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 4 – $76,901 – $81,615 p.a. plus 17% super
Responsibilities
- Provide high-quality administrative support to the Health Service Administration Lead and the broader Health Service team.
- Ensure adherence to University and Health Service policies while providing timely support to individuals at the front counter, including effective triage in emergencies.
- Offer guidance to agency and students@work staff to maintain a high level of service and foster a harmonious work environment.
- Minimise waiting times for patient registration and consultations by efficiently monitoring bookings and processing payments.
- Utilise medical software for accurate patient data management and support the nursing team with sensitive health information entry.
Requirements
- Experience as an Administrative Assistant, preferably in a medical practice using computerised appointment and medical management software, including Best Practice Software and experience with Medicare.
- Proficiency in Microsoft Word, Excel, and Outlook, along with strong computer literacy skills.
- Knowledge of financial functions, including GST application, invoicing, receipting, and reconciliations, as well as experience handling EFTPOS machines.
- Ability to engage sensitively with a diverse range of individuals and manage sensitive information professionally.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 10-Oct-2024
- Closing Date: 24-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $80,243 – $88,940 (pro-rata) plus 17% superannuation.
Responsibilities
- Be the first point of contact for GRS students, University staff, and community members.
- Provide quality professional services when advising current and prospective students on HDR-related matters.
- Provide accurate information to current and prospective students during face-to-face inquiries at reception, by email, via telephone and/or other channels of communication.
Requirements
- Relevant tertiary qualification or demonstrated equivalent competency.
- Substantial administrative experience, preferably in tertiary or other education sectors.
- Well-developed interpersonal skills and the ability to communicate effectively with people from diverse cultures and backgrounds.
- Ability to work independently, show initiative, problem solve and work productively as part of a team.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
- To learn more about this opportunity, please contact Sudarsan Krishnaswamy at sudarsan.krishnaswamy@uwa.edu.au.
Closing: 17-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 10-Oct-2024
- Closing Date: 17-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $74,450 to $74,450 p.a. plus 17% superannuation.
Responsibilities
- Coordinate participant recruitment and scheduling for follow-up appointments, playing a key role in the study’s next phase.
- Engage with participants using various communication methods while ensuring adherence to confidentiality and privacy standards.
- Assist the data collection team by managing participant flow during assessments and supporting post-assessment activities.
Requirements
- Relevant experience in an administrative or customer-facing role, with excellent communication skills.
- Strong organisational skills and the ability to manage multiple tasks with attention to detail.
- Proficiency in Microsoft Office and database management for scheduling and data entry.
- Demonstrated ability to work independently and collaboratively within a team environment.
- Experience in a research or participant engagement setting is desirable.
- Current National Police Clearance, C Class Driver’s License, flexibility to work after hours and Saturdays, and ability to meet the position's physical demands.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
Closing: 22-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 09-Oct-2024
- Closing Date: 22-Oct-2024
Location
- Orange
Salary
- Level 5 - $79,610 to $86,913 p.a. (plus 17% superannuation)
Responsibilities
- Provide high-level administrative assistance to the Executive Director
- Manage correspondence and maintain records and filing systems
- Offer secretariat support for the Advisory Board
- Liaise with staff and external organizations
- Organize events such as functions and conferences
- Draft and prepare professional documents
- Ensure quality assurance processes are in place
- Actively pursue improvements to administrative systems
Requirements
- Proven experience in supporting senior managers
- Strong time management and organizational skills
- Strong focus on customer service for both internal and external stakeholders
- Ability to contribute to continuous improvement
Benefits
- Work life balance (including a hybrid work model)
- Professional development opportunities
- Generous leave options
- Enjoy salary packaging and sacrifice options
- Discounted goods and services through corporate partners
Notes
- This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position.
Closing: 23-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 09-Oct-2024
- Closing Date: 23-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 4 – $76,901 – $81,615 p.a. plus 17% super
Responsibilities
- Providing general administrative support including assistance with planning and implementation of project tasks
- Supporting all training and development administration and coordination for the program
- Supporting the delivery of core modules, communities of practice and conferences including scheduling seminar sessions via zoom, technical support during training delivery, communications and collating attendance data
Requirements
- Completion of a diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training
- Demonstrated commitment to providing excellent customer service
- High level of proficiency in the use of software such as the Microsoft Office suite and Zoom
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 05-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 08-Oct-2024
- Closing Date: 05-Nov-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 7 – $106,432 - $115,211 p.a. plus 17% super
Responsibilities
- Ensure that the policies of the University and Health Service are followed at all times
- Provide broad oversight, supervision, and assistance to agency staff and Administration Assistants, under the direction of the Manager, to enable them to provide a high level of support to the functions of the Health Service.
- Delegate tasks effectively to ensure the Health Service functions effectively
- Ensure administrative staff engage with patients in a welcoming and empathic manner
Requirements
- Tertiary qualification, such as a Bachelor Degree or Division 2 Nurse or Medical Administration or an equivalent combination of relevant experience and education/training.
- Experience as an administrator leader, in a medical practice using a computerised appointment and medical management software package.
- Sound knowledge of Microsoft Word, Excel and Microsoft Outlook.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 15-Oct-2024
Expired
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 15-Oct-2024
Location
- Hawkesbury Campus, Western Sydney University
Salary
- Remuneration Package: HEW Level 4 $89,947 to $95,760 p.a. (comprising Salary of $76,006 to $80,918 p.a., plus Superannuation and Leave Loading)
Responsibilities
- Assist the Business Administrative Officer with daily tasks and projects.
- Work closely with professional staff to streamline operations.
- Ensure the provision of high-quality administrative support throughout the School.
- Manage and organise office procedures and documentation.
- Coordinate meetings, events, and communications.
Requirements
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in office software and administrative tools.
Benefits
- Full-time, Ongoing position
- Based at Hawkesbury Campus
- Opportunity to work in a collaborative environment.
Notes
- Visa sponsorship is not available for this position.
- You must be an Australian or New Zealand citizen or an Australian Permanent Resident to apply.
Closing: 27-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 15-Oct-2024
- Closing Date: 27-Oct-2024
Location
- Herston Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Provide high-quality customer service to enhance student experience, including managing enquiries, scheduling appointments, and issuing identification cards.
- Support various events such as Orientation, TSXPO, UQ Open Day, and Doctor of Medicine Multiple Mini Interviews, sometimes outside standard business hours.
- Assist with secretariat duties for meetings and working groups, including scheduling, mail distribution, and workplace provisions oversight.
Requirements
- Completion of a diploma level qualification or an equivalent combination of relevant experience and education/training.
- High level computing skills, preferably using Microsoft Office software.
- Excellent interpersonal and written skills, a commitment to providing high level customer service.
- Ability to work as part of a team and to organise workloads to meet competing demands and deadlines.
- High level of attention to detail and accuracy in written work.
- Demonstrated effective problem-solving skills.
- An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
- Knowledge of University student computer systems and packages e.g. Microsoft office, SI-net, Business Objects, iSuite packages and the use of CRM systems is desirable.
Benefits
- 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, background check.
- Interviews have been tentatively scheduled for week commencing 4th November.
Closing: 30-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 19-Oct-2024
- Closing Date: 30-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Provide high-level administrative support across various projects, ensuring the efficient functioning of daily office operations.
- Coordinate meetings, events, and activities, including scheduling, preparing documentation, and liaising with internal and external stakeholders.
- Administer financial processes, including organising quotes and maintaining accurate records with attention to detail.
- Support translation projects and personalise tuition services, ensuring compliance with administrative protocols and quality assurance standards.
Requirements
- Relevant experience or education in administration, with a keen interest in translation or previous experience working with languages.
- Strong verbal and written communication skills with a keen interest in working with languages.
- Proven ability to provide high-level customer service with effective interpersonal skills.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiar with Computer-Assisted Translation (CAT) tools.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- The successful candidate may be required to complete a number of pre-employment checks, including the right to work in Australia.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- Applications close Wednesday the 30th of October at 11.00pm AEST (R-43369). Please note that interviews have been tentatively scheduled for the 4th of November 2024.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 18-Oct-2024
- Closing Date: 24-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW5)
Responsibilities
- Provide administrative and executive support for various projects and initiatives.
- Maintain calendars and coordinate meetings.
- Assist with the preparation of a wide range of documents related to programs.
Requirements
- Demonstrated administrative, secretarial, and coordination experience in a fast-paced office environment.
- Ability to juggle multiple priorities while staying organised.
- Provide exceptional customer service and effectively interact with a range of stakeholders.
- High level of proficiency in the Microsoft Office suite.
- Strong problem-solving skills.
- Must maintain unrestricted work rights in Australia for the duration of this appointment.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.
- 17% superannuation contributions.
- 17.5% annual leave loading.
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
- UQ Study for Staff.
- On campus childcare options.
- Cheap parking (from just $5.75 a day).
- Salary packaging options.
Notes
- UQ is committed to a fair, equitable and inclusive selection process.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential.
- Reach out to talent@uq.edu.au for accessibility support or adjustments.
Closing: 30-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 17-Oct-2024
- Closing Date: 30-Oct-2024
Location
- Kensington – Sydney, Australia
Salary
- Salary, Level 6: $100,354 to $107,054 per annum + 17% superannuation
Responsibilities
- Provide high level executive support to the Faculty Executive Director (FED), Deputy FED and Senior management Team (SMT).
- Respond to complex enquiries using judgement and initiative.
- Develop communications and build key internal and external relationships.
- Provide administrative support for key programs and projects.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- At least 5 years’ experience in administration, with PA/EA experience to senior management in a large and complex institution or equivalent highly regarded.
- Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
- Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, working with a range of computer systems and applications, including advanced word processing, PowerPoint, spreadsheet, database, desktop publishing, internet and e-mail skills, including proficiency with Microsoft Office.
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.
Benefits
- 17% Superannuation and leave loading
- Flexible working/Hybrid working
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
Notes
- Applicants must have working rights in Australia and be able to be on site in Kensington regularly.
- Applications will not be accepted if sent to the contact listed below.
Closing: 29-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 16-Oct-2024
- Closing Date: 29-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide high-quality client service as the first point of contact for staff, visitors, and external stakeholders, offering timely and professional assistance via phone, email and in person to ensure smooth office operations.
- Manage a range of administrative tasks, including procurement, processing requisitions, coordinating travel arrangements, reconciling credit card transactions, maintaining office supplies, and handling room bookings for the Global Change Institute.
- Assist in organising events, provide secretariat support for committees and working groups, and ensure meeting rooms are prepared and equipped with necessary audio-visual resources.
- Administer building access requests through UQ systems, conduct regular security audits, and ensure all office spaces remain secure, clean and functional.
Requirements
- Strong client service orientation with excellent interpersonal and communication skills.
- Proven ability to manage competing priorities and work effectively in a busy office environment.
- Proficiency in using word-processing, spreadsheet software, and corporate databases.
- Demonstrated ability to work independently, meet deadlines, and handle sensitive information with discretion.
- High attention to detail and a commitment to accuracy in administrative tasks and record-keeping.
- Ability to work collaboratively in a team environment while adapting to changing demands and responsibilities.
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- For more information about this opportunity, please contact Mr Isaac Coonan | Director, Research Partnerships at i.coonan@uq.edu.au For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- Applications close 29th of October 2024 at 11.00pm AEST (R-41349). Please note that interviews have been tentatively scheduled for Friday the 8th of November.
Closing: 27-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 15-Oct-2024
- Closing Date: 27-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $91,833 – $97,052 p.a. plus 17% superannuation.
Responsibilities
- Provide high-level administrative support to UWA’s Senate and its committees.
- Assist in the development, updating, and implementation of operational policies, procedures, and processes to enhance efficiency.
- Contribute to the coordination of Senate and Academic Board elections, updates to governance systems, and the continuous improvement of Secretariat operations.
Requirements
- Relevant tertiary qualifications, formal administrative qualifications or demonstrable equivalent experience in high-level administrative roles.
- Substantial relevant high-level administrative experience providing executive officer or committee support, ideally within a university or large organisation.
- Strong organisational and problem-solving skills, initiative and the ability to set and manage competing priorities in a high-pressure environment.
- Highly developed written and verbal communication skills.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience with board management software (e.g., Diligent Boards) is desirable.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
- Interviews are currently planned for the afternoon of Wednesday, 30 October 2024.
Closing: 05-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 08-Oct-2024
- Closing Date: 05-Nov-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 7 – $106,432 - $115,211 p.a. plus 17% super
Responsibilities
- Oversee and support administrative staff and maintain effective relationships with the provider and its patients.
- Lead and mentor administrative staff to deliver professional and timely health service administration.
- Ensure that the policies of the University and Health Service are followed at all times.
- Provide broad oversight, supervision, and assistance to agency staff and Administration Assistants, under the direction of the Manager, to enable them to provide a high level of support to the functions of the Health Service.
- Delegate tasks effectively to ensure the Health Service functions effectively.
- Ensure administrative staff engage with patients in a welcoming and empathic manner.
Requirements
- Tertiary qualification, such as a Bachelor Degree or Division 2 Nurse or Medical Administration or an equivalent combination of relevant experience and education/training.
- Experience as an administrator leader, in a medical practice using a computerised appointment and medical management software package.
- Sound knowledge of Microsoft Word, Excel and Microsoft Outlook.
- Demonstrate the University Services Values of University First by acting in the best interest of your employer; displaying Service Excellence by striving to deliver beyond expectations and taking ownership of the delivery; and value working collaboratively as One Team, connecting with people and building relationships in your workplace.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 08-Nov-2024
Job Summary
Dates
- Opening Date: 28-Oct-2024
- Closing Date: 08-Nov-2024
Location
- Adelaide, South Australia, 5005 Australia
Salary
- (HE04) $71,460 to $78,326 per annum plus an employer contribution of 17% superannuation applies.
Responsibilities
- Provide high-level administrative support to the Transfer Science Division.
- Review and upload resources to the JBI EBP Database using the CONnECT+ software.
- Provide quality support and assistance to all members of the Transfer Science Division, other staff and affiliates of JBI.
Requirements
- Demonstrated knowledge and experience of administrative structures and processes.
- Demonstrated experience in Microsoft Office (specifically MS Word and MS Excel), including the mail merge and basic formulas, and referencing software, e.g. Endnote.
- Demonstrated experience in adhering to organisational processes, maintaining consistency and accuracy.
- Demonstrated organisational skills for prioritising work and an ability to meet deadlines.
- Demonstrated ability in copyediting.
Benefits
- Salary packaging
- Flexible work arrangements
- High-quality professional development programs and activities
- On-campus health clinic, gym and other fitness facilities.
Notes
- The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.
- For a confidential discussion regarding this position, contact Dr Kylie Porritt, Director, Transfer Science Division, JBI.
School Administrator
Australian Catholic University
North Sydney, Australia | Strathfield, Australia | Brisbane, Australia | Melbourne, Australia
Similar Jobs
Closing: 10-Nov-2024
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 10-Nov-2024
Location
- North Sydney, Australia | Strathfield, Australia | Brisbane, Australia | Melbourne, Australia
Salary
- Total remuneration valued to $95,827 - $103,735 total rem (pro rata) pa, including salary component $80,975 - $87,658 (pro rata) pa (HEW 5), employer contribution to superannuation and annual leave loading. A 3% salary increase will be effective from the beginning of the first full pay period commencing on or after 1st January 2025. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
- Provide effective course, student and academic administrative support to the schools of Theology and Philosophy.
- Ensure consistency and effective communication between schools, the faculty and other departments in the university.
- Initiate and coordinate administrative workflows within university timelines.
- Act as the first point of contact for student and visitor enquiries, requiring knowledge of university policies and procedures.
Requirements
- Candidates must hold Australian work rights to apply for this position.
- For permanent/continuing roles, applicants must have permanent work rights.
Benefits
- Flexible work arrangements.
- Study leave and a variety of leave provisions.
- Salary packaging options available.
- Access to generous benefits as an ACU staff member.
Notes
- Part-time applicants are welcome to apply.
- General enquiries can be sent to Belinda Malone, Executive Officer, Faculty of Theology & Philosophy.
Closing: 08-Nov-2024
Job Summary
Dates
- Opening Date: 24-Oct-2024
- Closing Date: 08-11-2024
Location
- Wallumattagal Campus, North Ryde
Salary
- Salary package: Level 4 from $76,654 to $82,617, plus 17% employer’s superannuation
Responsibilities
- Provide general administrative support to staff, including facilities management, office and IT equipment and website enquiries.
- Organise and book travel for staff and higher degree research students conducting business travel.
- Undertake transactional administrative activities across the full scope of school / faculty functions, including supporting purchasing, invoice payments and reimbursements.
- Provide event coordination and administration.
- Assist with diary management, logistics, room bookings, travel, material preparation and/or other administrative activities.
- Provide administrative support and work with relevant stakeholders to update and maintain websites and SharePoint sites as required.
- Coordinate and participate in committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.
- Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.
- Respond to, or appropriately escalate, queries.
- Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers in accordance with WHS and other University requirements.
Requirements
- Previous experience in an administrative role.
- Excellent attention to detail and ability to communicate and present information clearly to a wide variety of people.
- Motivated and proactive self-starter who works well in a fast-paced environment.
- Passion for customer service.
- Relevant qualification and/or equivalent experience.
- Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines.
- Demonstrated experience providing high quality general and personal assistant/administration in a complex working environment.
- Ability to work autonomously and collaborate effectively with other teams.
- Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders.
- Good computer skills including Microsoft Office and a range of database management systems and applications.
Benefits
- Supportive and collaborative team environment.
- Full-time, fixed term for a period of 14 months (replacement for extended leave).
Notes
- Enquiries: Theresa Han, School Operations Manager at theresa.han@mq.edu.au
- If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Closing: 03-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 22-Oct-2024
- Closing Date: 03-Nov-2024
Location
- Geelong - Waurn Ponds, Australia
Salary
- HEW 5 $80,199 - $89,950 + 17% Superannuation
Responsibilities
- Clarify expectations and respond promptly to stakeholder requests, queries, or complaints to ensure stakeholder needs are met to agreed standards and timelines.
- Provide basic advice to customers and make appropriate referrals to senior staff and/or other areas of the University.
- Collect and analyse information and data from a variety of appropriate sources to solve work problems and present information in a clear, structured, concise and tailored way by focusing on key messages.
- Ensure information is understood and meets audience needs.
- Understand local processes, prepare standard documents, manage records, regularly track progress of work tasks and identify key issues for appropriate escalation.
- Engage in process improvement activities and adopt new ideas, approaches and changes to work practices.
- Show initiative, generate new ideas and share those ideas with others in the work area to improve process and practice.
- Contribute feedback and suggestions and identify situations in which change is needed to improve policy and practice.
- Use knowledge of continuous improvement principles to analyse current processes and practices and create practical, simple and accessible solutions to problems after considering multiple perspectives.
Requirements
- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training.
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Josephine Boreland (Coordinator, Student Fees at josephine.boreland@deakin.edu.au).
- For a copy of the position description, please see below: PD - Administrative Officer Fees HEW 5-1-1.pdf.
Closing: 03-Nov-2024
Expired
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 03-Nov-2024
Location
- Weipa, QLD, Australia
Salary
- HEWL 4 $68,694 - $72,973 plus 17% superannuation
Responsibilities
- Provide administrative assistance to staff, students, and leaders across a variety of administrative tasks including general reception duties, organising travel, managing room bookings, and maintaining several databases and registers.
Requirements
- Sound customer service skills with experience in a high-volume environment managing high numbers of inquiries via phone and email.
- Demonstrated ability to carry out routine tasks autonomously and work effectively as part of a team to achieve outcomes.
- Routine organisational and time management skills with ability to use informed judgement to prioritise and meet competing deadlines.
- Effective written and interpersonal communication skills in dealing with people from a variety of backgrounds with attention to detail.
- Experience with relevant Microsoft and other computerised systems and/or databases.
Benefits
- A generous superannuation scheme with up to 17% employer contributions with UniSuper
- 5 weeks of annual recreation leave plus leave loading
- 15 days paid sick/carers leave per year
- Cash out annual leave and time in lieu options
- Up to 6 months paid parental leave
- A range of flexible working options
- Attractive options for salary packaging
- Staff study assistance and paid study leave
- Ongoing professional development support
- Fitness Passport
- Corporate discount on health insurance
- Free Employee Assistance Program (coaching and counselling)
- Relocation and Accommodation maybe negotiated
Notes
- Part time - 21.75 hpw | Fixed Term contract to 30 June 2025
- Applications close on Sunday 3rd November at 11:55 PM AEST.