Administrative Officer

Job Title: Administrative Officer

Company: Deakin University

Location: Geelong - Waurn Ponds, Warrnambool

Work Type: Part-time (0.7) and Continuing

Salary: HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part-time)

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

Role Responsibilities:

As an Administrative Officer, you will provide administrative support and services to staff and students to enable the delivery of school, faculty and university outcomes in the area of selection and placements. Ensure an efficient, effective, and timely customer-focused administration service with the correct implementation of all university policies that relate to the areas for which the position is responsible.

In a typical week, you will:

• Coordinate placements for the school’s courses including managing placement data, agreements and compliance requirements and ensure that all placements are compliant with placement agreements between Deakin University and the placement provider and with relevant regulatory requirements.
• Assist in the selection of the school’s courses and provide accurate and timely advice to students and staff.
• Assist in the management of student assessments including electronic exam management support in both face-to-face and online environments.
• Provide advice to staff and make appropriate referrals to other areas of the University as appropriate.
• Build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.

To be successful, you’ll have:

• Completion of a Degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
• Experience providing services and support in a large organisation.

Application Process:

Here's how to apply: Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Claudia McLean, Administration Coordinator at claudia.mclean@deakin.edu.au.

For a copy of the position description, please see below: PD Administrative Officer.pdf

Applications for this position close at 11.55pm on Sunday 20th October.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 11 Oct 2024 AUS Eastern Daylight Time