Administration Assistant

Administration Assistant - Institute of Modern Languages

Locations: St Lucia Campus

Time Type: Part time

Posted On: Posted Today

Job Requisition ID: R-43369

Institute of Modern Languages

Part-time, permanent position (80% FTE)
Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Based at our St. Lucia Campus

About This Opportunity

Are you passionate about languages and thrive in a dynamic, detail-orientated environment? We are looking for an organised and customer-focused Administration Assistant to join our team.

In this key role, you will provide essential support to the translation project administration and customised tuition services, ensuring smooth operations and efficient service delivery. Your strong linguistic skills and interest in languages will be highly valued as you help coordinate the day-to-day activities of a fast-paced office.

Reporting to the Senior Project Officer, you will take on a variety of responsibilities, including managing project administration, handling financial processes, liaising with stakeholders, and maintaining the quality and standards of our office procedures. If you enjoy being at the heart of office coordination and have an eye for detail, this opportunity is for you!

Key Responsibilities

• Provide high-level administrative support across various projects, ensuring the efficient functioning of daily office operations.
• Coordinate meetings, events, and activities, including scheduling, preparing documentation, and liaising with internal and external stakeholders.
• Administer financial processes, including organising quotes and maintaining accurate records with attention to detail.
• Support translation projects and personalise tuition services, ensuring compliance with administrative protocols and quality assurance standards.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $5.75 a day)
• Salary packaging options

About You

• Relevant experience or education in administration, with a keen interest in translation or previous experience working with languages.
• Strong verbal and written communication skills with a keen interest in working with languages.
• Proven ability to provide high-level customer service with effective interpersonal skills.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiar with Computer-Assisted Translation (CAT) tools.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.

The successful candidate may be required to complete a number of pre-employment checks, including the right to work in Australia.

Work Rights:

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

Questions?

For more information about this opportunity, please contact Pru Rolff | Senior Manager, IML at p.rolff@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the ‘About You’ section
• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

Applications close Wednesday the 30th of October at 11.00pm AEST (R-43369). Please note that interviews have been tentatively scheduled for the 4th of November 2024.