Executive Assistant

Executive Assistant

Job no: 528027

Work type: full time

Location: Sydney, NSW

Categories: Administration, Management

The Opportunity

The Faculty of Engineering has an opportunity for an Executive Assistant. This is a key role within the Deans Unit of the Faculty of Engineering in providing high level executive support to the Faculty Executive Director (FED), Deputy FED and Senior management Team (SMT). The role entails executive assistance and support, responding to complex enquiries using judgement and initiative while using considerable technical skills and discretion when making decisions. The role will also develop communications, build key internal and external relationships, and provide administrative support for key programs and projects.

The role reports to Faculty Executive Director and has nil direct reports.

Salary, Level 6: $100,354 to $107,054 per annum + 17% superannuation

Full time

Continuous (Permanent)

Location: Kensington – Sydney, Australia

Hybrid working options

About UNSW

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isn’t only what we do, it’s how we do it. Together, we are driven to be thoughtful, practical, and purposeful in all we do. If you want a career where you can thrive, be challenged, and do meaningful work, you’re in the right place.

The Faculty of Engineering at UNSW is a national and international leader in engineering research and education and is the University’s premier research Faculty. It is the largest Engineering Faculty in Australia, graduating the largest number of engineers and with the largest research expenditure. Through excellence in fundamental and applied research the Faculty aims to be placed in the top 20 internationally by 2025. For more information about the Faculty of Engineering please refer to the Faculty website.

Skills and Experience

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.


• At least 5 years’ experience in administration, with PA/EA experience to senior management in a large and complex institution or equivalent highly regarded.


• Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.


• High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.


• Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.


• Advanced level of computer literacy, working with a range of computer systems and applications, including advanced word processing, PowerPoint, spreadsheet, database, desktop publishing, internet and e-mail skills, including proficiency with computer packages including Microsoft Office.


• Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.


• Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.


• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.


• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

Additional details about the specific responsibilities for this position can be found in the position description. This is available via JOBS@UNSW.

Benefits and Culture:

UNSW offer a competitive salary and access to a plethora of UNSW-perks including:

• 17% Superannuation and leave loading


• Flexible working/Hybrid working


• Additional 3 days of leave over the Christmas Period


• Access to lifelong learning and career development

To Apply:

Please click the apply now button and submit your CV, Cover Letter and Responses to the Skills and Experience. You should systematically address the Skills and Experience listed within the position description in your application.

Applicants must have working rights in Australia and be able to be on site in Kensington regularly.

Please note applications will not be accepted if sent to the contact listed below.

Contact:

Eugene Aves – Talent Acquisition Consultant

E: eugene.aves@unsw.edu.au

Applications close: 11:55 pm (Sydney time) on Wednesday 30 October 2024

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Position Description

Advertised: 17 Oct 2024 AUS Eastern Daylight Time

Applications close: 30 Oct 2024 AUS Eastern Daylight Time