Administration Officer

Administration Officer

Location: St Lucia Campus

Time Type: Full time

Posted On: Posted 3 Days Ago

Job Requisition ID: R-41349

Strategic Partnerships

Full-time, fixed-term position until 2027

Base Salary: $78,944 - $87,750 + 17% Superannuation (HEW Level 5)

About This Opportunity

Are you a proactive and customer-focused professional seeking a dynamic role in a fast-paced research environment? As the Administration Officer for the Research Partnerships Office, you will play a pivotal role as the first point of contact for staff, visitors, and stakeholders at the Global Change Institute.

This position offers a unique opportunity to contribute to the day-to-day operations of a key UQ research function, while also supporting an ambitious team that fosters innovation and collaboration across various sectors.

In this role, you will manage a variety of office tasks, from administrative support and travel arrangements to assisting with events, building security, and maintaining key records. You will be integral in ensuring smooth and efficient processes, enabling the Research Partnerships team to focus on building and maintaining strategic relationships with industry, government and research organisations.

If you thrive in a busy, collaborative environment, enjoy problem solving, and are committed to delivering exceptional service, this is an opportunity to take your career to the next level!

Key Responsibilities:

• Provide high-quality client service as the first point of contact for staff, visitors, and external stakeholders, offering timely and professional assistance via phone, email and in person to ensure smooth office operations.


• Manage a range of administrative tasks, including procurement, processing requisitions, coordinating travel arrangements, reconciling credit card transactions, maintaining office supplies, and handling room bookings for the Global Change Institute.


• Assist in organising events, provide secretariat support for committees and working groups, and ensure meeting rooms are prepared and equipped with necessary audio-visual resources.


• Administer building access requests through UQ systems, conduct regular security audits, and ensure all office spaces remain secure, clean and functional.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave


• 17% superannuation contributions


• 17.5% annual leave loading


• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight


• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family


• UQ Study for Staff


• On campus childcare options


• Affordable parking (from just $5.75 a day)


• Salary packaging options

About You

• Strong client service orientation with excellent interpersonal and communication skills.


• Proven ability to manage competing priorities and work effectively in a busy office environment.


• Proficiency in using word-processing, spreadsheet software, and corporate databases.


• Demonstrated ability to work independently, meet deadlines, and handle sensitive information with discretion.


• High attention to detail and a commitment to accuracy in administrative tasks and record-keeping.


• Ability to work collaboratively in a team environment while adapting to changing demands and responsibilities.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

Work Rights:

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

Questions?

For more information about this opportunity, please contact Mr Isaac Coonan | Director, Research Partnerships at i.coonan@uq.edu.au

For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the ‘About You’ section


• Resume

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

Applications close: 29th of October 2024 at 11.00pm AEST (R-41349). Please note that interviews have been tentatively scheduled for Friday the 8th of November.