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Closing: 20-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 20-Oct-2024
Location
- Geelong - Waurn Ponds, Warrnambool, Australia
Salary
- HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part-time)
Responsibilities
- Coordinate placements for the school’s courses including managing placement data, agreements and compliance requirements and ensure that all placements are compliant with placement agreements between Deakin University and the placement provider and with relevant regulatory requirements.
- Assist in the selection of the school’s courses and provide accurate and timely advice to students and staff.
- Assist in the management of student assessments including electronic exam management support in both face-to-face and online environments.
- Provide advice to staff and make appropriate referrals to other areas of the University as appropriate.
- Build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.
Requirements
- Completion of a Degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
- Experience providing services and support in a large organisation.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Claudia McLean, Administration Coordinator at claudia.mclean@deakin.edu.au.
- For a copy of the position description, please see below: PD Administrative Officer.pdf.
Closing: 25-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 25-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 4 – $76,901 – $81,615 p.a. plus 17% super
Responsibilities
- Provide high-quality administrative support to the Health Service Administration Lead and the broader Health Service team.
- Ensure adherence to University and Health Service policies while providing timely support to individuals at the front counter, including effective triage in emergencies.
- Offer guidance to agency and students@work staff to maintain a high level of service and foster a harmonious work environment.
- Minimise waiting times for patient registration and consultations by efficiently monitoring bookings and processing payments.
- Utilise medical software for accurate patient data management and support the nursing team with sensitive health information entry.
Requirements
- Experience as an Administrative Assistant, preferably in a medical practice using computerised appointment and medical management software, including Best Practice Software and experience with Medicare.
- Proficiency in Microsoft Word, Excel, and Outlook, along with strong computer literacy skills.
- Knowledge of financial functions, including GST application, invoicing, receipting, and reconciliations, as well as experience handling EFTPOS machines.
- Ability to engage sensitively with a diverse range of individuals and manage sensitive information professionally.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 10-Oct-2024
- Closing Date: 24-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $80,243 – $88,940 (pro-rata) plus 17% superannuation.
Responsibilities
- Be the first point of contact for GRS students, University staff, and community members.
- Provide quality professional services when advising current and prospective students on HDR-related matters.
- Provide accurate information to current and prospective students during face-to-face inquiries at reception, by email, via telephone and/or other channels of communication.
Requirements
- Relevant tertiary qualification or demonstrated equivalent competency.
- Substantial administrative experience, preferably in tertiary or other education sectors.
- Well-developed interpersonal skills and the ability to communicate effectively with people from diverse cultures and backgrounds.
- Ability to work independently, show initiative, problem solve and work productively as part of a team.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
- To learn more about this opportunity, please contact Sudarsan Krishnaswamy at sudarsan.krishnaswamy@uwa.edu.au.
Closing: 22-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 09-Oct-2024
- Closing Date: 22-Oct-2024
Location
- Orange
Salary
- Level 5 - $79,610 to $86,913 p.a. (plus 17% superannuation)
Responsibilities
- Provide high-level administrative assistance to the Executive Director
- Manage correspondence and maintain records and filing systems
- Offer secretariat support for the Advisory Board
- Liaise with staff and external organizations
- Organize events such as functions and conferences
- Draft and prepare professional documents
- Ensure quality assurance processes are in place
- Actively pursue improvements to administrative systems
Requirements
- Proven experience in supporting senior managers
- Strong time management and organizational skills
- Strong focus on customer service for both internal and external stakeholders
- Ability to contribute to continuous improvement
Benefits
- Work life balance (including a hybrid work model)
- Professional development opportunities
- Generous leave options
- Enjoy salary packaging and sacrifice options
- Discounted goods and services through corporate partners
Notes
- This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position.
Closing: 05-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 08-Oct-2024
- Closing Date: 05-Nov-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 7 – $106,432 - $115,211 p.a. plus 17% super
Responsibilities
- Ensure that the policies of the University and Health Service are followed at all times
- Provide broad oversight, supervision, and assistance to agency staff and Administration Assistants, under the direction of the Manager, to enable them to provide a high level of support to the functions of the Health Service.
- Delegate tasks effectively to ensure the Health Service functions effectively
- Ensure administrative staff engage with patients in a welcoming and empathic manner
Requirements
- Tertiary qualification, such as a Bachelor Degree or Division 2 Nurse or Medical Administration or an equivalent combination of relevant experience and education/training.
- Experience as an administrator leader, in a medical practice using a computerised appointment and medical management software package.
- Sound knowledge of Microsoft Word, Excel and Microsoft Outlook.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 15-Oct-2024
Expired
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 15-Oct-2024
Location
- Hawkesbury Campus, Western Sydney University
Salary
- Remuneration Package: HEW Level 4 $89,947 to $95,760 p.a. (comprising Salary of $76,006 to $80,918 p.a., plus Superannuation and Leave Loading)
Responsibilities
- Assist the Business Administrative Officer with daily tasks and projects.
- Work closely with professional staff to streamline operations.
- Ensure the provision of high-quality administrative support throughout the School.
- Manage and organise office procedures and documentation.
- Coordinate meetings, events, and communications.
Requirements
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in office software and administrative tools.
Benefits
- Full-time, Ongoing position
- Based at Hawkesbury Campus
- Opportunity to work in a collaborative environment.
Notes
- Visa sponsorship is not available for this position.
- You must be an Australian or New Zealand citizen or an Australian Permanent Resident to apply.
Closing: 30-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 19-Oct-2024
- Closing Date: 30-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Provide high-level administrative support across various projects, ensuring the efficient functioning of daily office operations.
- Coordinate meetings, events, and activities, including scheduling, preparing documentation, and liaising with internal and external stakeholders.
- Administer financial processes, including organising quotes and maintaining accurate records with attention to detail.
- Support translation projects and personalise tuition services, ensuring compliance with administrative protocols and quality assurance standards.
Requirements
- Relevant experience or education in administration, with a keen interest in translation or previous experience working with languages.
- Strong verbal and written communication skills with a keen interest in working with languages.
- Proven ability to provide high-level customer service with effective interpersonal skills.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiar with Computer-Assisted Translation (CAT) tools.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- The successful candidate may be required to complete a number of pre-employment checks, including the right to work in Australia.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- Applications close Wednesday the 30th of October at 11.00pm AEST (R-43369). Please note that interviews have been tentatively scheduled for the 4th of November 2024.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 18-Oct-2024
- Closing Date: 24-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW5)
Responsibilities
- Provide administrative and executive support for various projects and initiatives.
- Maintain calendars and coordinate meetings.
- Assist with the preparation of a wide range of documents related to programs.
Requirements
- Demonstrated administrative, secretarial, and coordination experience in a fast-paced office environment.
- Ability to juggle multiple priorities while staying organised.
- Provide exceptional customer service and effectively interact with a range of stakeholders.
- High level of proficiency in the Microsoft Office suite.
- Strong problem-solving skills.
- Must maintain unrestricted work rights in Australia for the duration of this appointment.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.
- 17% superannuation contributions.
- 17.5% annual leave loading.
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
- UQ Study for Staff.
- On campus childcare options.
- Cheap parking (from just $5.75 a day).
- Salary packaging options.
Notes
- UQ is committed to a fair, equitable and inclusive selection process.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential.
- Reach out to talent@uq.edu.au for accessibility support or adjustments.
Closing: 29-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 16-Oct-2024
- Closing Date: 29-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide high-quality client service as the first point of contact for staff, visitors, and external stakeholders, offering timely and professional assistance via phone, email and in person to ensure smooth office operations.
- Manage a range of administrative tasks, including procurement, processing requisitions, coordinating travel arrangements, reconciling credit card transactions, maintaining office supplies, and handling room bookings for the Global Change Institute.
- Assist in organising events, provide secretariat support for committees and working groups, and ensure meeting rooms are prepared and equipped with necessary audio-visual resources.
- Administer building access requests through UQ systems, conduct regular security audits, and ensure all office spaces remain secure, clean and functional.
Requirements
- Strong client service orientation with excellent interpersonal and communication skills.
- Proven ability to manage competing priorities and work effectively in a busy office environment.
- Proficiency in using word-processing, spreadsheet software, and corporate databases.
- Demonstrated ability to work independently, meet deadlines, and handle sensitive information with discretion.
- High attention to detail and a commitment to accuracy in administrative tasks and record-keeping.
- Ability to work collaboratively in a team environment while adapting to changing demands and responsibilities.
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- For more information about this opportunity, please contact Mr Isaac Coonan | Director, Research Partnerships at i.coonan@uq.edu.au For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- Applications close 29th of October 2024 at 11.00pm AEST (R-41349). Please note that interviews have been tentatively scheduled for Friday the 8th of November.
Closing: 27-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 15-Oct-2024
- Closing Date: 27-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $91,833 – $97,052 p.a. plus 17% superannuation.
Responsibilities
- Provide high-level administrative support to UWA’s Senate and its committees.
- Assist in the development, updating, and implementation of operational policies, procedures, and processes to enhance efficiency.
- Contribute to the coordination of Senate and Academic Board elections, updates to governance systems, and the continuous improvement of Secretariat operations.
Requirements
- Relevant tertiary qualifications, formal administrative qualifications or demonstrable equivalent experience in high-level administrative roles.
- Substantial relevant high-level administrative experience providing executive officer or committee support, ideally within a university or large organisation.
- Strong organisational and problem-solving skills, initiative and the ability to set and manage competing priorities in a high-pressure environment.
- Highly developed written and verbal communication skills.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience with board management software (e.g., Diligent Boards) is desirable.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
- Interviews are currently planned for the afternoon of Wednesday, 30 October 2024.
Closing: 05-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 08-Oct-2024
- Closing Date: 05-Nov-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 7 – $106,432 - $115,211 p.a. plus 17% super
Responsibilities
- Oversee and support administrative staff and maintain effective relationships with the provider and its patients.
- Lead and mentor administrative staff to deliver professional and timely health service administration.
- Ensure that the policies of the University and Health Service are followed at all times.
- Provide broad oversight, supervision, and assistance to agency staff and Administration Assistants, under the direction of the Manager, to enable them to provide a high level of support to the functions of the Health Service.
- Delegate tasks effectively to ensure the Health Service functions effectively.
- Ensure administrative staff engage with patients in a welcoming and empathic manner.
Requirements
- Tertiary qualification, such as a Bachelor Degree or Division 2 Nurse or Medical Administration or an equivalent combination of relevant experience and education/training.
- Experience as an administrator leader, in a medical practice using a computerised appointment and medical management software package.
- Sound knowledge of Microsoft Word, Excel and Microsoft Outlook.
- Demonstrate the University Services Values of University First by acting in the best interest of your employer; displaying Service Excellence by striving to deliver beyond expectations and taking ownership of the delivery; and value working collaboratively as One Team, connecting with people and building relationships in your workplace.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 08-Nov-2024
Job Summary
Dates
- Opening Date: 28-Oct-2024
- Closing Date: 08-Nov-2024
Location
- Adelaide, South Australia, 5005 Australia
Salary
- (HE04) $71,460 to $78,326 per annum plus an employer contribution of 17% superannuation applies.
Responsibilities
- Provide high-level administrative support to the Transfer Science Division.
- Review and upload resources to the JBI EBP Database using the CONnECT+ software.
- Provide quality support and assistance to all members of the Transfer Science Division, other staff and affiliates of JBI.
Requirements
- Demonstrated knowledge and experience of administrative structures and processes.
- Demonstrated experience in Microsoft Office (specifically MS Word and MS Excel), including the mail merge and basic formulas, and referencing software, e.g. Endnote.
- Demonstrated experience in adhering to organisational processes, maintaining consistency and accuracy.
- Demonstrated organisational skills for prioritising work and an ability to meet deadlines.
- Demonstrated ability in copyediting.
Benefits
- Salary packaging
- Flexible work arrangements
- High-quality professional development programs and activities
- On-campus health clinic, gym and other fitness facilities.
Notes
- The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.
- For a confidential discussion regarding this position, contact Dr Kylie Porritt, Director, Transfer Science Division, JBI.
School Administrator
Australian Catholic University
North Sydney, Australia | Strathfield, Australia | Brisbane, Australia | Melbourne, Australia
Similar Jobs
Closing: 10-Nov-2024
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 10-Nov-2024
Location
- North Sydney, Australia | Strathfield, Australia | Brisbane, Australia | Melbourne, Australia
Salary
- Total remuneration valued to $95,827 - $103,735 total rem (pro rata) pa, including salary component $80,975 - $87,658 (pro rata) pa (HEW 5), employer contribution to superannuation and annual leave loading. A 3% salary increase will be effective from the beginning of the first full pay period commencing on or after 1st January 2025. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
- Provide effective course, student and academic administrative support to the schools of Theology and Philosophy.
- Ensure consistency and effective communication between schools, the faculty and other departments in the university.
- Initiate and coordinate administrative workflows within university timelines.
- Act as the first point of contact for student and visitor enquiries, requiring knowledge of university policies and procedures.
Requirements
- Candidates must hold Australian work rights to apply for this position.
- For permanent/continuing roles, applicants must have permanent work rights.
Benefits
- Flexible work arrangements.
- Study leave and a variety of leave provisions.
- Salary packaging options available.
- Access to generous benefits as an ACU staff member.
Notes
- Part-time applicants are welcome to apply.
- General enquiries can be sent to Belinda Malone, Executive Officer, Faculty of Theology & Philosophy.
Closing: 03-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 22-Oct-2024
- Closing Date: 03-Nov-2024
Location
- Geelong - Waurn Ponds, Australia
Salary
- HEW 5 $80,199 - $89,950 + 17% Superannuation
Responsibilities
- Clarify expectations and respond promptly to stakeholder requests, queries, or complaints to ensure stakeholder needs are met to agreed standards and timelines.
- Provide basic advice to customers and make appropriate referrals to senior staff and/or other areas of the University.
- Collect and analyse information and data from a variety of appropriate sources to solve work problems and present information in a clear, structured, concise and tailored way by focusing on key messages.
- Ensure information is understood and meets audience needs.
- Understand local processes, prepare standard documents, manage records, regularly track progress of work tasks and identify key issues for appropriate escalation.
- Engage in process improvement activities and adopt new ideas, approaches and changes to work practices.
- Show initiative, generate new ideas and share those ideas with others in the work area to improve process and practice.
- Contribute feedback and suggestions and identify situations in which change is needed to improve policy and practice.
- Use knowledge of continuous improvement principles to analyse current processes and practices and create practical, simple and accessible solutions to problems after considering multiple perspectives.
Requirements
- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training.
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Josephine Boreland (Coordinator, Student Fees at josephine.boreland@deakin.edu.au).
- For a copy of the position description, please see below: PD - Administrative Officer Fees HEW 5-1-1.pdf.
Closing: 03-Nov-2024
Expired
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 03-Nov-2024
Location
- Weipa, QLD, Australia
Salary
- HEWL 4 $68,694 - $72,973 plus 17% superannuation
Responsibilities
- Provide administrative assistance to staff, students, and leaders across a variety of administrative tasks including general reception duties, organising travel, managing room bookings, and maintaining several databases and registers.
Requirements
- Sound customer service skills with experience in a high-volume environment managing high numbers of inquiries via phone and email.
- Demonstrated ability to carry out routine tasks autonomously and work effectively as part of a team to achieve outcomes.
- Routine organisational and time management skills with ability to use informed judgement to prioritise and meet competing deadlines.
- Effective written and interpersonal communication skills in dealing with people from a variety of backgrounds with attention to detail.
- Experience with relevant Microsoft and other computerised systems and/or databases.
Benefits
- A generous superannuation scheme with up to 17% employer contributions with UniSuper
- 5 weeks of annual recreation leave plus leave loading
- 15 days paid sick/carers leave per year
- Cash out annual leave and time in lieu options
- Up to 6 months paid parental leave
- A range of flexible working options
- Attractive options for salary packaging
- Staff study assistance and paid study leave
- Ongoing professional development support
- Fitness Passport
- Corporate discount on health insurance
- Free Employee Assistance Program (coaching and counselling)
- Relocation and Accommodation maybe negotiated
Notes
- Part time - 21.75 hpw | Fixed Term contract to 30 June 2025
- Applications close on Sunday 3rd November at 11:55 PM AEST.
Administrator- Casual Recruitment Administrative Team
The University of New South Wales (UNSW Sydney)
Kensington, NSW (Hybrid work arrangement available)
Similar Jobs
Closing: 14-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 01-Oct-2024
- Closing Date: 14-Oct-2024
Location
- Kensington, NSW (Hybrid work arrangement available)
Salary
- $85k + 17% Super & leave loading
Responsibilities
- Coordinating and undertaking data entry and processing of employment documents.
- Reviewing and monitoring casual offers ensuring compliance requirements are met.
- Monitoring background checks and reference checks.
- Acting as the subject matter expert in the administration of the casual hiring process.
- Being the first point of contact for Faculty & Division administrators regarding the process of hiring casuals.
- Helping to create a positive experience for candidates and Hiring Managers.
Requirements
- Strong communication skills with ability to engage and manage the expectations of stakeholders.
- The ability to set priorities and manage workflow in a high-volume environment whilst maintaining an eye for detail and accuracy.
- Demonstrated problem solving, organisational and analytical skills.
- A can-do attitude, comfortable working within a fast-paced and dynamic environment.
- Demonstrated skills in using office software including email, word processing and spreadsheets.
Benefits
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities.
- Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
- Discounts and entitlements (retail, education, fitness)
Notes
- Sponsorship is not available for this role, valid Australian working rights are required on application.
- Applications will be reviewed upon receipt; we reserve the right to close applications early and encourage candidates to apply at their earliest opportunity.
Closing: 18-Jun-2024
Expired
Job Summary
Dates
- 18-Jun-2024 - Closing Date
Responsibilities
- Coordinate and manage a broad range of administration and record keeping practices
- Oversee and conduct student-related processes
- Assist in planning and implementing policies and procedures
- Maintain course-related resources and curriculum information
- Ensure compliance with guidelines and agreements
- Assist in financial planning and management
- Coordinate school events and logistics
- Provide recruitment support for hiring new academics
Requirements
- Relevant tertiary qualification with experience
- Excellent time management and organizational skills
- Ability to work well under pressure
- Outstanding interpersonal and communication skills
- Demonstrated experience in leading processes
- Proficient computer literacy
Benefits
- Flexible Working Options
- Career development opportunities
- 17% Superannuation contributions
- Additional leave over Christmas period
- Discounts and entitlements
Notes
- Full Time, Continuing (35-hour week)
- Location: Kensington, NSW (Minimum 2 days a week on campus with some potential flexibility)
- Australian Working Rights or Australian Citizenship required
- Visa sponsorship not available
Administrative Officer, Equitable Learning
The University of New South Wales (UNSW Sydney)
Kensington NSW (Hybrid Flexible Working)
Similar Jobs
Closing: 18-Jun-2024
Expired
Job Summary
Dates
- 04 Jun 2024 - 18 Jun 2024
- Before 11:55pm
Responsibilities
- The Administrative Officer, Equitable Learning plays a key role within the Pro Vice-Chancellor Education & Student Experience portfolio, Education Pillar, Student Success theme, in providing efficient and effective day-to-day administrative support to Equitable Learning Service, initiatives.
- This role will contribute to increased participation and success in education and is guided by the Disability Discrimination Act, the Disability Standards for Education and Privacy Legislation, and aligned with the UNSW 2025 Strategy to enhance Educational Excellence and the Student Experience.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
- High-level experience providing effective customer service in a client-facing administrative function, with a positive and respectful approach to working with people from diverse backgrounds.
- Advanced organisational skills, with proven ability to work according to strict deadlines and to manage competing demands.
- Highly advanced interpersonal, written, and oral communication skills, with demonstrated ability to empathise and provide specialised advice to students, and to build and maintain effective relationships with diverse external and internal stakeholders.
- Advanced level computer literacy including proficiency in using Microsoft Office products, particularly Excel to match, analyse and filter data; alongside client management systems skills.
- Strong attention to detail and record keeping skills, with the ability to understand and communicate financial information and monitor expenditure and provide updates against allocated budgets.
- Ability to review, plan, organise and co-ordinate projects and tasks, with a focus on efficiency and service improvement.
- Proven ability to work flexibly, productively, and effectively as part of a team while operating autonomously and demonstrating strong initiative and a proactive approach.
- An understanding or awareness of the legislative context including Disability Discrimination Act (1992), Disability Standards for Education 2005, and Privacy legislation.
- An understanding of and commitment to UNSW’s aims, objectives, and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.
Benefits
- UNSW offers a competitive salary and access to a plethora of UNSW-perks including:Flexible working Additional 3 days of leave over the Christmas PeriodAccess to lifelong learning and career development Progressive HR practices
Notes
- Employment Type: Full Time (35-hour week)
- Duration: Fixed Term Role - Until Oct 2024
Closing: 24-Jun-2024
Expired
Job Summary
Dates
- 03 Jun 2024 - 24 Jun 2024
- Job closing date
Responsibilities
- Support the delivery of Faculty projects and initiatives to achieve operational and strategic goals.
- Provide practical and proactive project support and administrative services to project teams and stakeholders.
- Provide assistance with multiple projects, as and when required in a high workload and sensitive environment.
- Undertake project administration including developing project plans and schedules, coordinating workshops and meetings, managing assigned actions and follow-ups, and project status reporting.
- Assist in the delivery and evaluation of strategic Faculty initiatives including the delivery of outreach events for broad audiences, including high school students.
- Assist in tracking expenditures against defined budgets.
- Assist with the development and management of effective communications with key stakeholders including through newsletters, the Faculty intranet, and website.
- Draft agendas, correspondences, briefing notes and room bookings as required.
- Support continuous business improvement through proactively identifying operational solutions and streamlining processes.
- Work collaboratively as part of a wider team to design and implement Faculty projects and initiatives to achieve operational and strategic goals.
- Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination or education, training, and experience.
- Project support experience, with an understanding of the project life cycle and development of project plans, objectives, and documentation.
- Excellent written and verbal communication skills, with a high level of attention to detail and the ability to liaise effectively with a range of stakeholders.
- Experience tracking expenditures against budgets, and evaluating data is highly desirable.
- Demonstrated ability to navigate administrative processes in a complex environment, problem solve, and handle highly sensitive information with discretion and integrity.
- Highly developed organisation, administration, time management and problem-solving skills, with the ability to manage multiple projects, work well under pressure, and meet competing deadlines in a high-volume environment.
- Demonstrated ability to work collaboratively and productively within a team but also to take initiatives and work independently.
- Demonstrated experience working with a range of computer systems, applications, and platforms (Teams, Sharepoint, Outlook, Excel, One Drive, PowerPoint, Eventbrite).
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training
Benefits
- missing
Notes
- Fixed Term – 12 months
- Full-time (35 hours per week)
Project Administrator - The Kirby Institute
The University of New South Wales (UNSW Sydney)
Kensington, NSW (Hybrid working, work from home and from UNSW Sydney campus)
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Closing: 18-Jun-2024
Expired
Job Summary
Dates
- 28 May 2024 - Job Opening
- 18 Jun 2024 - Job Closing
Responsibilities
- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
- Provide effective specialist advice relating to administrative guidelines, processes, and activities.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Arrange, support, and promote meetings and events for internal and external stakeholders.
- Undertake induction and new starter process for new staff and visitors including access to systems and building and site orientation.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
- Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated experience supporting and contributing to projects and initiatives.
- Advanced numeracy skills.
Benefits
- UNSW offer a competitive salary and access to a plethora of UNSW-perks including: 17% Superannuation and leave loading, Flexible working, Additional 3 days of leave over the Christmas Period, Access to lifelong learning and career development, Progressive HR practices.
Notes
- Employment Type: Part-time (21 hours per week)
- Duration: 12 month fixed term contract
- Suitable Australian working rights required for the duration of the contract
- The role reports to the Head of the Asia and Pacific Health Program