Dates
- Opening Date: Not Available
- Closing Date: 29-Sep-2024
Location
- 553 St Kilda Road, Melbourne
Salary
- $80,603 - $92,585 pa HEW Level 05 (plus 17% employer superannuation)
Responsibilities
- Support all cancer registries within the Cancer Research Program (CRP) including the Prostate Cancer Outcomes Registry (PCOR) and the National Gynae-Oncology Registry (NGOR).
- Manage resources and coordinate finances for the cancer registries.
- Prepare essential project documentation and updates to advance program objectives.
- Organise and support events, both virtual and face-to-face, including managing complex bookings, agendas, and action items.
- Ensure efficient running of meetings and conferences through proactive communication and follow-up.
- Balance a range of tasks from managing finances to delivering timely advice and reports.
Requirements
- Strong administrative expertise and relevant qualifications or experience.
- Demonstrated success in coordinating projects and meeting deadlines in a fast-paced environment.
- Experience with clinical registries and operational processes is highly regarded.
- Ability to foster effective working relationships across diverse teams.
Benefits
- Flexible and hybrid working arrangements.
- Support for parents and work-life balance policies.
- Inclusive and respectful workplace culture.
Notes
- Your application must address the selection criteria.
- Employment is contingent upon satisfactory completion of all pre-employment checks.
Dates
- Opening Date: Not Available
- Closing Date: 05-Sep-2024
Location
- St Lucia Campus
Salary
- Base salary will range from: $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide comprehensive administrative support to the Director, managing their schedule, correspondence, and travel arrangements.
- Coordinate meetings, planning sessions, and internal/external stakeholder communications.
- Reconcile travel expenses, process requisitions, and manage office finances.
- Assist with HR-related tasks and ensure compliance with policies.
- Provide administrative assistance to the Future Students Team and support cross-team projects as needed.
- Maintain a well-organized office, manage records, and order stationery.
- Exercise discretion to redirect inquiries and resolve administrative issues.
Requirements
- Completion of an undergraduate degree or completion of an equivalent combination of relevant experience and/or education/training;
- Demonstrated experience in the techniques of high level diary, email and travel management within a busy and complex organisation;
- High level of accuracy and attention to detail and proven ability to use initiative to identify solutions;
- Highly skilled in utilizing computer software across various platforms, including Microsoft Office Suite and web-based tools.
- Excellent organisational skills including the ability to prioritise and meet deadlines;
- Demonstrated understanding of financial processes and ability to process invoices for payment and reconcile budgets.
- Excellent interpersonal skills including the ability to communicate effectively with diverse groups within and external to the Division
- Experience in the international education sector at tertiary level.
- Broad knowledge of The University of Queensland policies and procedures including experience with UniFi and Sinet.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- On-site Parking from $5.75 a day
- On campus childcare options
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including; right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.
- Interviews have been tentatively scheduled for week commencing 09/09/2024.
Dates
- Opening Date: 13-Sep-2024
- Closing Date: 25-Sep-2024
Location
- Kensington, Sydney, NSW
Salary
- Starting salary $110,073 plus generous superannuation and leave loading
Responsibilities
- Lead the administration team to coordinate general administration across UNSW IT delivering an efficient support service.
- Manage and direct workflows within the administrative team, providing guidance and training to the administrators and other relevant staff.
- Develop, implement and maintain systems and procedures to ensure a consistent approach for general administration and support, including document and records management, to ensure compliance with relevant policies and procedures.
- Manage resources in line with business plans; monitor and review staff performance.
- Provide expert advice and technical knowledge regarding administrative services to key stakeholders.
- Oversee finance activities for administration team, including but not limited to, purchasing administrative items, travel booking credit card reconciliation, expense reimbursements, payment for administrative items.
- Provide senior administrative support to steering committees and other meetings as required.
- Manage and support the delivery of projects, initiatives and other ad hoc programs as required.
- Manage, support and coach the IT Administration team, ensuring the CIO and Director needs are met.
- Develop and oversee the implementation and evaluation of administrative practices, systems and procedures to optimise efficiency and support the achievement of quality outcome.
- Align with and actively demonstrate the Code of Conduct and Values.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the psychosocial or physical health and safety of yourself or others.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated ability to supervise, influence and guide staff.
- Highly advanced interpersonal, written and oral communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to plan, organise and co-ordinate projects and tasks.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training. Pre-employment checks required for this position.
Benefits
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over December/January holiday period
- Discounts and entitlements (retail, education, fitness)
Notes
- Sponsorship is not available for this role, valid Australian working rights are required on application.
- The University reserves the right not to proceed with any appointment.
Dates
- Opening Date: 29-Aug-2024
- Closing Date: 12-Sep-2024
Location
- Geelong - Waurn Ponds Campus, Australia
Salary
- Casual Hourly Rate: HEW 1 ($37.49 + superannuation)
Responsibilities
- Greet guests warmly, guide them appropriately, and address their requirements and queries from arrival to departure.
- Booking meeting rooms accordingly.
- Ensuring accuracy of bookings, room allocations and communications.
- Liaising with the front office, kitchen and housekeeping teams.
- Provide administration support to the events team.
Requirements
- Customer service experience, ability to greet and liaise with stakeholders at various levels would be highly regarded.
- Multitasking skills and the ability to meet deadlines with a high degree of attention to detail.
- An understanding of basic financial tasks such as bank reconciliation.
- Confidence in using Outlook, Word and Excel.
- Previous experience with a hotel booking system would be highly regarded.
- Excellent interpersonal skills, both verbal and written.
- Excellent presentation.
- A proactive solution focused attitude.
- The role requires the incumbent to apply and maintain a Working with Children Check.
- Available for shifts between 7.30am - 9.30pm on weekdays and occasional weekend shifts. Most shifts from 5 - 8 hours each. On average 15 - 25 hours per week (2-4 shifts per week).
Benefits
- Flexible learning options and a diverse team of professionals.
- 5-star rating by Quacquarelli Symonds for overall student satisfaction among Victorian universities.
Notes
- Please submit your updated resume and 1 page cover letter.
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- Herston Campus, STARS Building
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Maintaining calendars, providing diary management support to the Centre Director, and functioning as the initial point of contact for enquiries
- Liaising with internal and external stakeholders and drafting correspondence for stakeholder review
- Providing high-level support to committees and meetings
- Organising financials and bookings, e.g. managing reimbursements, assisting with travel coordination and arranging office supplies
Requirements
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Effective organisational, time management, and problem-solving skills.
- Experience working as a team member in a busy environment.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and mandatory immunisations.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
- We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent.
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- St Lucia Campus
Salary
- Full-time equivalent base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provides comprehensive administrative support, including office coordination, calendar management, and document preparation.
- Functions as the first point of contact for inquiries, interpreting and applying policies and procedures.
- Liaises with internal and external stakeholders to maintain relationships and support operational outcomes.
- Manages financial tasks, including reimbursements, expense tracking, and processing office correspondence.
- Supports meetings and events by coordinating logistics, managing RSVPs, taking minutes, and handling travel arrangements.
- Assists in data management, reporting, and the continual improvement of systems and processes within the office.
Requirements
- Degree or diploma with relevant experience, or equivalent combination of education and experience in secretarial or administrative roles.
- Excellent interpersonal skills, with the ability to communicate effectively, manage sensitive and confidential matters, negotiate outcomes, and collaborate with diverse teams and stakeholders.
- Strong organizational skills, with a proven ability to work independently, prioritize tasks, meet deadlines, and maintain high accuracy and attention to detail.
- Highly developed verbal and written communication skills.
- Advanced computer proficiency and digital literacy, including expertise in Microsoft Office, databases, websites, and social media platforms.
- Demonstrated ability to work collaboratively and flexibly within a small team, with a strong commitment to delivering exceptional customer service.
- Familiarity with university administrative systems, policies, and procedures, or the ability to quickly acquire this knowledge.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid on site/WFH options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
Administrative Officer - UNSW Business School
The University of New South Wales (UNSW Sydney) Kensington, NSW
Dates
- Opening Date: 29-Aug-2024
- Closing Date: 12-Sep-2024
Location
- Kensington, NSW
Salary
- Level 6 position ($100,354 - $107,054 + 17% Superannuation)
Responsibilities
- Coordinate and manage a broad range of administration practices and reporting systems in School of Risk and Actuarial Studies.
- Plan, develop and maintain administrative procedures and processes, providing expert advice in relation to guidelines and activities.
- Set priorities and monitor workflows within the administrative team as required, providing guidance and training to the administrators and other relevant staff.
- Assist in the implementation of policies, guidelines and procedures, and play a leading role in their application to ensure the effective operation of the School of Risk and Actuarial Studies.
- Act as the primary contact for key internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise priorities as well as urgent and often sensitive matters.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Provide secretarial support to steering committees and other meetings as required.
- Provide support in the delivery of UNSW Business School projects, initiatives and other ad hoc programs.
- Oversee and ensure timely and accurate processing of financial transactions and budgets as required.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated ability to supervise, influence and guide staff.
- Highly advanced interpersonal, written and oral communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to plan, organise and co-ordinate projects and tasks.
- Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
Benefits
- Flexible Working Options
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
Notes
Concierge - Food & Beverage Supervisor
The University of Queensland UQ Brisbane City - 308 Queen Street, Brisbane, Australia
Dates
- Opening Date: Not Available
- Closing Date: 19-Sep-2024
Location
- UQ Brisbane City - 308 Queen Street, Brisbane, Australia
Salary
- Food & Beverage Grade 4 salary $61,772.81 + 17% super
Responsibilities
- Foster a high-performance team culture focused on delivering exceptional customer service and achieving organizational goals.
- Optimize operational efficiency through effective staff management, financial control, and resource allocation.
- Build and maintain relationships by coordinating with stakeholders to ensure event success.
- Manage resources and finances by controlling costs, optimizing inventory, and ensuring financial viability.
Requirements
- Experience in a similar role with a current RSA and Food Safety Certificate.
- Demonstrated experience in a supervisory role in a high-profile venue.
- Highly developed organisational and leadership skills and ability to work under pressure.
- High level of communication and interpersonal skills, with a customer-oriented focus.
- Sound understanding of workplace, health, and safety issues.
- High standard of personal grooming and hygiene.
- Completion of a relevant degree/diploma or at least 1-2 years’ subsequent relevant work experience.
- Ongoing unrestricted work rights in Australia.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- UQ Study for Staff
- Health and wellness discounts
Notes
- Applications will only be considered via UQ’s Workday.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential.
- The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Food & Beverage Supervisor
The University of Queensland UQ Brisbane City - 308 Queen Street, Brisbane City
Dates
- Opening Date: 10-Sep-2024
- Closing Date: 19-Sep-2024
Location
- UQ Brisbane City - 308 Queen Street, Brisbane City
Salary
- Food & Beverage Grade 4 salary $61,772.81 + 17% super
Responsibilities
- Foster a high-performance team culture focused on delivering exceptional customer service and achieving organizational goals.
- Optimize operational efficiency through effective staff management, financial control, and resource allocation.
- Build and maintain relationships by coordinating with stakeholders to ensure event success.
- Manage resources and finances by controlling costs, optimizing inventory, and ensuring financial viability.
Requirements
- Experience in a similar role, coupled with a current RSA and Food Safety Certificate.
- Demonstrated experience in a supervisory role in a high-profile venue.
- Highly developed organisational and leadership skills and ability to work under pressure.
- High level of communication and interpersonal skills, with a customer-oriented focus.
- Sound understanding of workplace, health, and safety issues.
- High standard of personal grooming and hygiene.
- Completion of a relevant degree/diploma or at least 1-2 years’ subsequent relevant work experience.
- Ongoing unrestricted work rights in Australia.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- UQ Study for Staff
- Health and wellness discounts
Notes
- Applications will only be considered via UQ’s Workday.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential.
- The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Administration Officer - RECOVER Injury Research Centre
The University of Queensland Herston Campus, STARS Building
Dates
- Opening Date: 14-Sep-2024
- Closing Date: 15-Sep-2024
Location
- Herston Campus, STARS Building
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Maintaining calendars, providing diary management support to the Centre Director, and functioning as the initial point of contact for enquiries
- Liaising with internal and external stakeholders and drafting correspondence for stakeholder review
- Providing high-level support to committees and meetings
- Organising financials and bookings, e.g. managing reimbursements, assisting with travel coordination and arranging office supplies
Requirements
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Effective organisational, time management, and problem-solving skills.
- Experience working as a team member in a busy environment.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and mandatory immunisations.
- All applicants must upload a cover letter summarising how their background aligns to the ‘About You’ section and a resume.
Project Officer, Urban Rivers, Sustainability Education & Partnerships
Western Sydney University Hawkesbury Campus, Western Sydney University
Dates
- Opening Date: Not Available
- Closing Date: 23-Sep-2024
Location
- Hawkesbury Campus, Western Sydney University
Salary
- HEW Level 6 $42,943 to $46,029 p.a. (comprising Salary of $36,287 to $39,895 p.a., plus Superannuation and Leave Loading)
Responsibilities
- Provide administrative support for the RRRPP Project and the SEP team to meet project milestones and compliance requirements.
- Coordinate stakeholder relationships including committee and working group support.
- Organize engagement events and educational outreach.
- Support project reporting, profiling, and evaluation.
Requirements
- Demonstrated experience in managing financial processes within project scopes, including budget monitoring and coordinating quotes and invoices.
- Exceptional interpersonal, oral, and written communication skills.
- Proven track record of fostering strong relationships with internal and external stakeholders.
- High-level computer literacy, with proficiency in MS Office, desktop publishing, Excel, digital project management tools, and web research.
- Ability to collate, analyze, and synthesize information into comprehensive reports for diverse stakeholders.
- Demonstrated problem-solving skills and initiative in complex environments.
- Excellent organizational skills to manage multiple tasks and deadlines.
- Current driver's license for travel to other campuses as needed.
Benefits
- Part-time position (0.4 FTE) for 3 years.
- Opportunity to work on a significant project funded by the Australian Government.
- Engagement with community organizations and stakeholders in sustainability education.
Notes
- Only applications submitted via the WSU online recruitment system will be accepted.
- Evidence of working rights in Australia is required at the time of application.
Dates
- Opening Date: Not Available
- Closing Date: 08-Oct-2024
Location
- Hawthorn campus
Salary
- HEW Level 6 salary + 17% super and benefits
Responsibilities
- Coordinate key administrative processes for the successful delivery of Swinburne’s Transnational Education Partnerships.
- Act as a key contact for administrators at Swinburne’s TNE Partners for operational communication.
- Maintain accurate records of student enrolments for each teaching period.
- Support financial reporting and invoicing associated with student enrolments.
- Assist Chinese partners in scheduling teaching activities for Swinburne staff.
- Conduct Mandarin-English translations where necessary.
Requirements
- High level verbal and written communication skills.
- Ability to liaise with a diverse range of internal and external stakeholders.
- Excellent administrative, time management, and organisational skills.
- Demonstrated ability to organise and prioritise workload in a busy environment.
- Strong computer literacy with experience in Word, Excel, Outlook, PowerPoint, and student management databases.
- Knowledge of the higher education, ELICOS, and/or VET sectors in Australia is preferred.
- Completion of a relevant bachelor-level qualification or a combination of formal qualifications and relevant work experience.
Benefits
- Flexible working options contained in leave and parenting/carer policies to support work-life balance.
Notes
- Appointment to this position is subject to passing a Working with Children Check.
Dates
- Opening Date: 26-Sep-2024
- Closing Date: 08-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (pro-rata) (HEW Level 5)
Responsibilities
- Manage relevant administrative and secretarial functions in a professional, diplomatic and confidential manner.
- Manage the shared administration support email inbox and ensure that emails are responded to in a timely manner.
- Be the point of contact for and coordinate the School’s guest speaker series in conjunction with academics responsible in each discipline.
- Provide policy advice in relation to hospitality and travel.
- Book travel, accommodation, room bookings and catering for the event as needed.
- Manage financial tasks, including reimbursements and expenses, in compliance with University policies.
- Maintain organized electronic filing systems and update master project spreadsheets to track event progress.
- Facilitate meetings, take minutes, generate reports, and collaborate with the administrative team and the Executive Assistant to the Head of School.
Requirements
- Effective administration, coordination and interpersonal communication skills.
- Effective organisational and time management skills and be committed to providing a high level of customer service.
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and wide range of software applications.
- Effective organisational, time management and problem-solving skills.
- Demonstrated ability to work independently and/or as part of team, with supervisory experience.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- Demonstrated organisational and administrative skills and ability to manage multiple priorities and projects.
- Excellent verbal and written communications skills with high attention to detail.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, etc.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 08-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (pro-rata) (HEW Level 5)
Responsibilities
- Manage relevant administrative and secretarial functions in a professional, diplomatic and confidential manner.
- Manage the shared administration support email inbox and ensure that emails are responded to in a timely manner.
- Be the point of contact for and coordinate the School’s guest speaker series in conjunction with academics responsible in each discipline.
- Provide policy advice in relation to hospitality and travel.
- Book travel, accommodation, room bookings and catering for the event as needed.
- Manage financial tasks, including reimbursements and expenses, in compliance with University policies.
- Maintain organized electronic filing systems and update master project spreadsheets to track event progress.
- Facilitate meetings, take minutes, generate reports, and collaborate with the administrative team and the Executive Assistant to the Head of School.
Requirements
- Effective administration, coordination and interpersonal communication skills.
- Effective organisational and time management skills and be committed to providing a high level of customer service.
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and wide range of software applications.
- Effective organisational, time management and problem-solving skills.
- Demonstrated ability to work independently and/or as part of team, with supervisory experience.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- Demonstrated organisational and administrative skills and ability to manage multiple priorities and projects.
- Excellent verbal and written communications skills with high attention to detail.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, etc.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 18-Sep-2024
Location
- Kensington – Sydney, Australia
Salary
- Salary - Level 5, Step 1: $85,717 per annum + 17% superannuation
Responsibilities
- Provide effective day-to-day administrative and facilities support to ensure the Centre’s operations run smoothly.
- Coordinate and facilitate effective communication between internal and external stakeholders, supporting partnerships and consortium.
Requirements
- Fluent in both English and Mandarin, with proficiency in speaking and writing.
- Relevant tertiary qualification in Photovoltaics or Solar discipline is highly regarded.
- Demonstrated ability to exercise initiative and recommend improvements to processes.
- Excellent time management and organisational skills, with the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Highly advanced interpersonal, written, and oral communication skills in both Chinese and English.
- Demonstrated experience providing effective customer service and support to stakeholders at all levels.
- High proficiency in preparing documentation, presentations, and reports, and advanced competency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Proficient numeracy skills with the ability to communicate and report on financial information and budgets for partnerships and consortium.
- Understanding of and commitment to UNSW’s aims, objectives, and values in action, along with relevant policies and guidelines.
- Knowledge of health & safety responsibilities and commitment to attending relevant health and safety training.
Benefits
- Not Available
Notes
- Applicants must have working rights in Australia and be able to be on site in Kensington regularly.
- Applications will not be accepted if sent to the contact listed below.
Dates
- Opening Date: 20-Aug-2024
- Closing Date: 03-Sep-2024
Responsibilities
- Provide high-level customer focussed support, advice and assistance to users of Finance services through a range of channels including phone, email and digital
- Raise invoices, customer invoice adjustments and other revenue and receivables services for all invoicing activities
- Monitor creditor and debtor accounts, maintain vendor and customer records and undertake related routine documentation and data processing activities
- Coordinate and monitor the debt ledger to ensure recovery of debt for the university, make arrangements to settle overdue accounts and formalise payment arrangements
- Generate new ideas and shares those ideas with others in the work area to improve process and practice
- Deliver effective and efficient outcomes and outputs against team and operational work plans
Requirements
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training in office administration and customer service experience /training within the education or hospitality sector.
- Demonstrated experience in reservations and revenue management, including coordination of group bookings.
- Demonstrated ability in implementing financial administration and processes.
- Working with Children Check (refer to Recruitment Procedure)
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave
- Flexible working arrangements to help manage work-life balance
- Ongoing learning and development opportunities to grow your career
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Sam Johnstone (General Manager, Geelong, Deakin Residential Services) on sam.johnstone@deakin.edu.au
- For a copy of the position description, please see below: PD - Officer, Revenue and Reservations (1).pdf
RDE Program Coordinator
The University of New South Wales (UNSW Sydney) Sydney, NSW, UNSW Kensington Campus (Hybrid Working Opportunities)
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 17-Sep-2024
Location
- Sydney, NSW, UNSW Kensington Campus (Hybrid Working Opportunities)
Salary
- Starting Salary $110,073 plus generous superannuation
Responsibilities
- Assist with the development of key program artefacts such as program plans, change requests, functional and non-functional requirements, schedules, and resource plans.
- Support with the leadership and management of the program, driving goal attainment and initiative success through strategic prioritisation and influence.
- Management, development and coordination of governance documentation and meetings including program diary management, minute taking and management of the program team actions.
- Manage the seamless integration of project schedules and resource allocation to optimize program execution and guarantee alignment with established timelines.
- Develop, review, and standardise program-related documents, ensuring consistency in format and content across the program.
- Manage the distribution of documents to relevant team members and stakeholders in line with distribution protocols to ensure the right people receive the right information at the right time.
- Provide program technical advice and guidance, support, and mentorship to team members as well as to external resources on internal processes ensuring adherence to the policies and procedures of the university.
- Facilitate clear and effective communication within the program team and stakeholders; address issues and concerns promptly, fostering a positive working environment.
- Coordinate adherence to UNSW governance pathways to ensure the program aligns to the PMO Guardrails.
- Manage, monitor, track, and report on the status of program and deliverables to ensure time, cost and quality metrics are in line with the agreed project outcomes and plans.
- Utilise best practice issue and risk management, identify and assist in assessing issues and risks in an informed and considered manner to plan for the mitigation of these, managing the dependencies, and changes in scope with substantial influence over the priorities.
- Partner with internal and external project colleagues to develop and coordinate change activities including effective communications with key stakeholders, both internal and external to the program.
- Ensure alignment with the agreed Program/Project Methodology and governance for the related activities and artefacts and ensuring adherence to those standards.
- Support program financial management including the need to track and coordinate vendor Purchase Orders and Invoices in conjunction with Finance.
- Manage the documentation associated with procurement activities.
- Prepare briefing notes, agendas, minutes, reports, presentations and other documents as required.
- Support with the presentation and set up of shared workspaces, including meeting rooms and print rooms.
- Support the onboarding and induction of new employees.
- Align with and actively demonstrate the Code of Conduct and Values.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the psychosocial or physical health and safety of yourself or others.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- Demonstrated success working effectively and collaboratively on initiatives with a range of people at various levels within an organisation.
- Experience working with a range of computer systems and applications, including JIRA, Confluence, MS Project, MS Office.
- Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Demonstrated project co-ordination experience monitoring and tracking projects within agreed time limits.
- Experience managing project finances and knowledge of UNSW Financial policies, procedures and systems.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Proven skills in preparing documentation, presentations and reports, and advanced competency in the use of Microsoft Office, including but not limited to Word, Excel, Outlook and Power Point.
- Demonstrated ability to exercise initiative and recommend improvements to systems and processes and capacity and willingness to develop knowledge and understanding of advanced administrative processes.
Benefits
- Flexible hybrid working
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
- Progressive HR practices
- Discounts and entitlements
Notes
- The University reserves the right not to proceed with any appointment.
Dates
- Opening Date: 20-Sep-2024
- Closing Date: 02-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will range from: $89,861 - $96,402 + 17% Superannuation (HEW Level 6)
Responsibilities
- Coordinate project activities, including travel, events, and online training platforms.
- Act as budget holder, ensure financial compliance, and prepare reports.
- Provide guidance to Development Assistants for project delivery.
- Compile short-term and long-term project reports.
- Represent UQID at events and meetings, both locally and internationally.
- Assist with tender preparation and management.
- Create and manage marketing materials, including capability statements, brochures, and project documents.
- Manage databases and contribute to reports and presentations.
Requirements
- Qualifications in a relevant related field in Project Management, Adult Education, International Development highly desirable.
- Relevant experience in training program support, project management, or related coordination roles, combined with strong proficiency in MS Office applications and excellent English language skills.
- Proven ability to work effectively in high-pressure environments, manage conflicting priorities, and navigate multicultural and diverse settings.
- Sound knowledge of project monitoring and evaluation.
- High-level interpersonal and communication skills.
- Ability to work effectively in a team environment.
- High-level attention to detail, problem solving skills and ability to see a task through to completion.
- Demonstrated ability to accept responsibility, show initiative, work independently and in an autonomous manner.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 09-Oct-2024
Location
- Herston Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Providing high level administrative support to staff
- Scheduling patients in the clinic, and providing prospective and current patients with information on the clinic’s services
- Monitoring pre-attendance information and coordinating waitlists
- Maintaining tidiness and overall appearance of the clinic
- Utilising the School’s Practice Management System
- Processing invoices and payments, and undertaking banking reconciliations
- Maintaining electronic and paper records of patient’s accounts
Requirements
- Completion of a diploma level qualification or Certificate IV with relevant work related experience, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience working in a customer service position with a focus on administrative and reception responsibilities in a dental health care setting.
- Demonstrated experience in the use of computer systems and other technology relevant to the position such as the Microsoft Office suite of programs, email systems, internet-based technologies and practice management software.
- Be responsible for planning your own workload to ensure that the needs of the patients and clinic are met, whilst allowing for fluctuations in workload.
- Readiness to represent the School in a professional and courteous manner and according to contemporary standards of a health service in a high volume/pressure environment.
- Aptitude for communicating with patients, clinicians and students, including people with physical and mental disabilities, showing appropriate levels of empathy, sensitivity, respect and confidentiality whilst providing a high level of customer service.
- Ability to work effectively and flexibly as part of a team according to an agreed work roster.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- Due to the nature of this position and operational requirements of the clinic, the Clinic Receptionist may be required to take leave in alignment with the academic calendar. Please take this into consideration prior to submitting your application.
- This role also operates within an agreed work pattern of hours between 7:30am to 6:00pm Monday to Friday.