Administrative Officer - UNSW Business School
The University of New South Wales (UNSW Sydney) Kensington, NSW- Opening Date: 29-Aug-2024
- Closing Date: 12-Sep-2024
- Kensington, NSW
- Level 6 position ($100,354 - $107,054 + 17% Superannuation)
- Coordinate and manage a broad range of administration practices and reporting systems in School of Risk and Actuarial Studies.
- Plan, develop and maintain administrative procedures and processes, providing expert advice in relation to guidelines and activities.
- Set priorities and monitor workflows within the administrative team as required, providing guidance and training to the administrators and other relevant staff.
- Assist in the implementation of policies, guidelines and procedures, and play a leading role in their application to ensure the effective operation of the School of Risk and Actuarial Studies.
- Act as the primary contact for key internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise priorities as well as urgent and often sensitive matters.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Provide secretarial support to steering committees and other meetings as required.
- Provide support in the delivery of UNSW Business School projects, initiatives and other ad hoc programs.
- Oversee and ensure timely and accurate processing of financial transactions and budgets as required.
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated ability to supervise, influence and guide staff.
- Highly advanced interpersonal, written and oral communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to plan, organise and co-ordinate projects and tasks.
- Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
- Flexible Working Options
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
Administrative Officer - UNSW Business School
Job no: 527190
Work type: full time
Location: Sydney, NSW
Categories: Administration
Employment Type: Continuing, Full Time (35-hour week)
Remuneration: Level 6 position ($100,354 - $107,054 + 17% Superannuation)
Location: Kensington, NSW (Hybrid Flexible Working available)
Enjoy a career that makes a difference by collaborating & learning from the best.
Why Your Role Matters:
The Administrative Officer will coordinate and manage the general administration within the UNSW Business School (Sch Exp R&A). The Administrator will provide effective administrative support to School academic staff, to ensure all services are provided efficiently to meet the operating needs of the Faculty.
This role will have a range of responsibilities from research seminars, HDR student support, accreditation administration, visitors’ management and supporting the Research Committees (e.g., scheduler and minute taker). We strongly encourage applicants to apply with experience in the University sector.
Accountabilities:
(please review the Position Description for a full list of Accountabilities)
- Coordinate and manage a broad range of administration practices and reporting systems in School of Risk and Actuarial Studies.
- Plan, develop and maintain administrative procedures and processes, providing expert advice in relation to guidelines and activities.
- Set priorities and monitor workflows within the administrative team as required, providing guidance and training to the administrators and other relevant staff.
- Assist in the implementation of policies, guidelines and procedures, and play a leading role in their application to ensure the effective operation of the School of Risk and Actuarial Studies.
- Act as the primary contact for key internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise priorities as well as urgent and often sensitive matters.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Provide secretarial support to steering committees and other meetings as required.
- Provide support in the delivery of UNSW Business School projects, initiatives and other ad hoc programs.
- Oversee and ensure timely and accurate processing of financial transactions and budgets as required.
Who You Are:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
(please review the Position Description for a full list of skills and experience)
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated ability to supervise, influence and guide staff.
- Highly advanced interpersonal, written and oral communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Ability to plan, organise and co-ordinate projects and tasks.
- Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible Working Options
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
For further details on the benefits, please visit the UNSW Job Board.
How to Apply:
Submit both a Cover Letter and CV online via the UNSW Job Board before Thursday 12th September 2024 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages).
Get in Touch:
Any applications sent to the contacts below will not be accepted.
If you have any queries about the role, please contact Shreejana Niraula, School Manager at shreejana.niraula@unsw.edu.au.
If you have any questions regarding the recruitment process, please contact Allyssar Hamoud, Talent Acquisition Coordinator at a.hamoud@unsw.edu.au.
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
Position Description
Advertised: 29 Aug 2024 AUS Eastern Standard Time
Applications close: 12 Sep 2024 AUS Eastern Standard Time