Organisational skills Jobs at Australian Universities

Dates

Opening Date: 05-Sep-2024
Closing Date: 22-Sep-2024

Location

Crawley

Salary

Base salary range: $80,243 to $88,940 p.a. plus 17% superannuation.

Responsibilities

Provide essential administrative support to teaching programs.
Improve office systems and contribute to the continuous improvement of academic services.

Requirements

Relevant tertiary qualifications.
Substantial relevant administrative experience at an appropriate level.
Highly developed written and verbal communication skills.
Highly developed organisational skills and demonstrated ability to prioritise and meet deadlines.
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email.

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

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Dates

Opening Date: 11-Sep-2024
Closing Date: 06-Oct-2024

Location

Crawley, QEII Medical Centre / SCGH

Salary

Base salary range: $91,833– $97,052 p.a. (pro-rata) plus 17% superannuation.

Responsibilities

Provide senior administrative support
Work with staff on the Integrated Rural Training Pipeline

Requirements

Relevant tertiary qualification or demonstrated equivalent competency
Substantial relevant senior administrative experience at an appropriate level
Highly developed written and verbal interpersonal and communication skills including the ability to liaise with a range of staff
Highly developed organisational skills and demonstrated ability to set priorities and to meet deadlines
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

This position is only open to applicants with relevant rights to work in Australia.

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Dates

Opening Date: 13-Sep-2024
Closing Date: 27-Sep-2024

Location

Crawley, Perth

Salary

Base salary range: $80,243 – $88,940 p.a. plus 17% superannuation.

Responsibilities

Provide expertise in a wide variety of administrative duties
Support the operations of a school and its programs
Ensure high quality service provision

Requirements

Relevant tertiary qualifications
Substantial relevant administrative experience at an appropriate level
Highly developed written and verbal communication skills
Highly developed organisational skills and demonstrated ability to prioritise and meet deadlines
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

This position is only open to applicants with relevant rights to work in Australia.

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Dates

Opening Date: Not Available
Closing Date: 17-Sep-2024

Location

Parklands Dr, Southport, QLD, Australia

Salary

The full time equivalent base salary will be HEW Level 4 range $70,419 - $74,299 per annum + 17% superannuation. The total FTE package will be in the range $82,390 - $86,930 per annum.

Responsibilities

Provide essential administrative support to ensure the smooth day-to-day operations of the department.
Manage a range of tasks, from coordinating meetings and managing diaries to supporting events and maintaining key administrative systems.

Requirements

Relevant tertiary qualifications and subsequent relevant experience, or an equivalent combination of relevant skills, knowledge and experience.
Strong interpersonal and written communication skills, including a demonstrated ability to contribute to a high-performing team.
Outstanding organisational skills and the ability to manage competing priorities.
Strong IT skills and experience in the use of the MS suite of programs and applications.
Be able to travel between both clinic sites.

Benefits

Salary packaging options and corporate health discounts.
Generous leave entitlements including paid parental leave and leave loading.
Support with future learning opportunities through our educational staff assistance scheme.

Notes

Applicants must have unrestricted work rights.
Successful candidates may be subject to a criminal history check.

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Dates

Opening Date: 18-Sep-2024
Closing Date: 04-Oct-2024

Location

Crawley, QEII Medical Centre / SCGH, Perth

Salary

Base salary range: $74,450– $79,085 p.a. (pro-rata) plus 17% superannuation.

Responsibilities

Provide expertise in a wide variety of administrative duties
Support the operations of a school(s) and its programs
Work collaboratively to ensure high-quality service provision and respond to changing demand

Requirements

Year 12 or equivalent competency
Well-developed written and verbal communication skills
Well-developed organisational skills and demonstrated ability to meet deadlines
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

This position is only open to applicants with relevant rights to work in Australia.

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Dates

Opening Date: 06-Sep-2024
Closing Date: 29-Sep-2024

Location

Callaghan, NSW 2308

Salary

The remuneration for this position is pro-rated from $71,626 - $77,858 p.a. + superannuation and is commensurate with skills and experience

Responsibilities

Supporting the planning, setup, and maintenance of the Simulation Learning Environment.
Monitoring and maintaining equipment and consumables, ensuring they are in optimal working condition.
Collaborating with staff to meet laboratory requirements and maintain effective resource management.
Ensuring adherence to Work Health and Safety policies.
Providing administrative support, maintaining accurate and accessible records.

Requirements

Completion of a diploma level qualification with relevant work related experience; or an equivalent combination of relevant experience and/or education.
Demonstrated understanding of, or capacity to learn, develop and maintain a working knowledge of equipment commonly found in a clinical setting.
Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
Demonstrated organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
Demonstrated ability to apply a broad knowledge and experience to solve practical problems including ability to work with minimal supervision.
Demonstrated computing skills with experience in word processing, database applications, and spreadsheets and email applications.
Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.
Current driver’s license.

Benefits

Flexible working arrangements (in line with the University’s Flexible Work Policy)
17% super and salary packaging
Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
Discounts in private health insurance, gym memberships, software, travel and more
Wellbeing programs.

Notes

This continuing position is full time or part time (job share will be considered) at a HEW 4 Higher Education Level and will primarily be located at Callaghan Campus with an expectation to work at Central Coast Clinical School as required.
The University is undergoing refurbishment of the Health Education Research Building at Callaghan campus. This is an exciting time to join the School as it prepares to move into new enhanced facilities in 2025.

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Dates

Opening Date: 28-Aug-2024
Closing Date: 18-Sep-2024

Location

Kensington, NSW

Salary

Level A Academic $110,059 + 17% super + annual leave loading

Responsibilities

Joining the Population Child Health Clinical Research Group at UNSW's School of Clinical Medicine
Enhancing research quality and funding to improve child and adolescent health globally
Emphasizing mixed methods implementation evaluation of paediatric healthcare models
Contributing to the PEACH study and the MRFF-funded Transition Compass study
Reporting to the Professor and Head of the Research Group

Requirements

PhD in health-services research, public health, or children’s health
Experience in qualitative research methods and basic statistical analysis
Commitment to staying updated with discipline knowledge and developments
Ability to undertake high-quality academic research independently
Track record of publications and conference presentations
Experience in submitting ethics and research governance applications
Understanding of basic equity-based research
Initiative, problem-solving skills, and ability to work independently and in a team
Excellent interpersonal and communication skills
Organisational skills, time management, and attention to detail
Previous research/administrative experience
Commitment to UNSW’s aims, objectives, values, and relevant policies
Knowledge of health and safety responsibilities and training

Benefits

Additional 3 days of leave over the Christmas period
Access to lifelong learning and career development
Progressive HR practices
Discounts and entitlements
Affordable on-campus parking

Notes

Australian Working Rights or Australian Citizenship required
Visa sponsorship not available
Pre-employment checks required: Criminal Records Check, Qualifications Check, Working with Children Check NSW or willingness to obtain one

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Dates

Opening Date: Not Available
Closing Date: 29-Sep-2024

Location

Wantirna, Australia

Salary

HEW level 5 + 17% Super. Staff benefits include hybrid work and discount study fees.

Responsibilities

Coordinate placement administration across all Vocational Education (VE) programs.
Facilitate compliance and student agreements with universities and regulatory funding bodies.
Streamline essential processes to ensure placements meet operational, quality, and compliance standards.
Work closely with internal and external stakeholders to enhance the placement experience.

Requirements

Demonstrated experience in high-level quality administrative and support services in a client-focused environment.
Ability to be flexible and responsive to client needs with a commitment to continuous improvement.
High level written and verbal communication skills for effective communication with partners.
Strong organisational and time management skills, including planning, working under pressure, and prioritising tasks.
Completion of a degree or equivalent combination of relevant experience and/or education/training.
Work rights in Australia.

Benefits

Hybrid work options.
Discount study fees.
Supportive and collaborative work environment.

Notes

Appointment is subject to passing a Working with Children Check.
Applications close on Sunday 29 September 2024, at 11.00pm.

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Dates

Opening Date: 03-Sep-2024
Closing Date: 04-Oct-2024

Location

Kensington, NSW, Australia

Salary

Level B from $123,620 and Level C from $150,148 + 17% superannuation and annual leave loading

Responsibilities

Integral to a program of research related to climate litigation in Australia and globally.
Apply and adapt existing research methods and develop new methods for the study of climate litigation.

Requirements

A PhD in Law related to civil litigation principles, processes, and practices or relevant litigation-related research experience.
Proven commitment to keeping up to date with discipline knowledge and developments.
Demonstrated track record in high-quality, impactful research with evidence of research excellence and leadership.
Experience in educational activities and/or outreach.
Ability to work in a team, collaborate across disciplines, and build effective relationships.
Highly developed interpersonal and organisational skills.

Benefits

Flexible Working Options (work from home, flexible hours etc)
Career development opportunities
17% Superannuation contributions and additional leave loading payments (pro rata)
Additional 3 days of leave over Christmas period (pro rata)
Discounts and entitlements (retail, education, fitness)

Notes

A successful candidate may be considered for the UNSW Scientia Program.
Contact details for queries regarding the role and recruitment process are provided.

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Dates

Opening Date: 03-Sep-2024
Closing Date: 24-Sep-2024

Location

Orange (campus-based position)

Salary

Level 5 - $46,285 to $50,530 (plus 17% superannuation)

Responsibilities

Perform a range of duties in support of community engagement initiatives and the Director, External Engagement.
Diary management.
CRM database management.
Event coordination.
Travel administration.
Act as the first point of contact for external and internal customers and stakeholders.

Requirements

Adaptable and a great communicator.
Highly organised with previous administrative experience.
Comfortable liaising with stakeholders at all levels.
A passion for the local community.

Benefits

Part-time role (21 hours per week) with a supportive team.
Opportunity to make a positive impact on the local community.

Notes

Previous experience in a Community Relations role is not essential for consideration.
Applicants are expected to provide a 1 page 'statement of suitability' referencing the selection criteria.

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Dates

Opening Date: 05-Sep-2024
Closing Date: 19-Sep-2024

Location

Kensington, NSW (Hybrid work arrangement available)

Salary

Level 6 from $100k + 17% superannuation & leave loading

Responsibilities

Provide comprehensive executive administrative support to the Pro Vice-Chancellor Society (PVCS).
Manage calendars and multiple inboxes.
Support meetings and assist with the collation of documents and reports.
Handle various administrative tasks.
Assess situations, prioritise tasks, and manage relationships within and outside the University.
Maintain a high level of confidentiality and ensure compliance with the University's rules, legislation, strategies, and policies.
Collaborate closely with the Pro Vice-Chancellor Society to achieve office objectives.
Assist with out of office hours enquiries, including managing travel change requests and logistics.
Act as the first point of contact for PVCS internal and external stakeholders.

Requirements

Prior experience providing high level executive assistant services within a large and complex organisation.
Excellent written and verbal communication skills.
High level of attention to detail.
Strong organisational and negotiation skills.
Ability to work under pressure with sensitive and confidential matters.
Excellent interpersonal skills with the ability to liaise effectively with all levels of staff and external stakeholders.
Advanced level of computer literacy, including Microsoft Office suite.
Proven organisational skills and ability to operate autonomously.

Benefits

Hybrid work arrangement available.
Access to flexible work options for eligible staff.

Notes

Applications cannot be accepted if sent directly to the contact listed.
UNSW is committed to equity diversity and inclusion.

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Dates

Opening Date: Not Available
Closing Date: 06-Oct-2024

Location

Canberra / ACT, ACT, Australia, 2601

Salary

$112,693 - $120,506 per annum plus 17% superannuation

Responsibilities

Contribute to the conception, execution and review of scientific research and development projects.
Work closely and build effective and collaborative relationships with project team members and internal and external project stakeholders.

Requirements

Experience in project management of scientific or research projects.
Detailed planning and delivery of project proposals and other documents related to project management and delivery.
Strong team player with excellent interpersonal skills.
Capacity to quickly develop productive, professional relationships with colleagues and stakeholders.
Highly developed organisational skills and effective self-management.

Benefits

Flexible working arrangements including hybrid arrangements working both on campus and remotely.
Generous paid parental leave entitlements of up to 32 weeks.
Designated parent rooms, quiet spaces and childcare facilities on campus.
Career support, training, mentoring & upskilling opportunities.

Notes

The successful applicant must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.
An offer of employment is conditional on satisfactory results.

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Dates

Opening Date: 26-Aug-2024
Closing Date: 08-Sep-2024

Location

Wallumattagal Campus, North Ryde

Salary

Competitive pay plus a range of salary packaging options.

Responsibilities

Contribute to the educational program, including developmental records
Interact appropriately with children, considering their individual needs and developmental levels
Maintain a positive and ethical relationships with children, families, and staff
Work positively, respectfully, and collaboratively with a large, diverse team
Be aware of the Framework for School Aged Children and actively assist the centre team to Meet (at a minimum) the National Quality Standards
Set up and pack away the physical environment, creating inviting spaces that are developmentally appropriate and engage and interest children
Support and contribute to all diversity, equity, and inclusion activities
Demonstrate a commitment to professional development and continuous improvement
Follow approved policies and procedures to help keep children safe (child protection, supervision, health and wellbeing)

Requirements

Demonstrated ability to be encouraging and passionate about providing children with engaging activities
Good organisational and time management skills
Working with Children check
Ability to work as part of a team
Good communication and relational skills with children, staff and families.
Applicants must be legally entitled to work in Australia
You share our organisational values of Courage, Agility, Rigour, Empowerment and Support (CARES) and commit to these being visible in your actions and words.

Benefits

Access to our staff wellbeing program, staff support services, & employee flu shot program
25% discount at Campus Life outlets on campus

Notes

If you need any support or reasonable adjustments through this recruitment process, please let us know so we can provide the support you need.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.

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Dates

Opening Date: Not Available
Closing Date: 06-Oct-2024

Location

Canberra / ACT, ACT, Australia, 2601

Salary

$112,693 - $120,506 per annum plus 17% superannuation

Responsibilities

Contribute to the conception, execution and review of scientific research and development projects.
Work closely and build effective and collaborative relationships with project team members and internal and external project stakeholders.

Requirements

Experience in project management of scientific or research projects.
Detailed planning and delivery of project proposals and other documents related to project management and delivery.
Strong team player with excellent interpersonal skills.
Capacity to quickly develop productive, professional relationships with colleagues and stakeholders.
Highly developed organisational skills and effective self-management.

Benefits

Flexible working arrangements including hybrid arrangements working both on campus and remotely.
Generous paid parental leave entitlements of up to 32 weeks.
Designated parent rooms, quiet spaces and childcare facilities on campus.
Career support, training, mentoring & upskilling opportunities.

Notes

The successful applicant must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.
An offer of employment is conditional on satisfactory results.

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Dates

Opening Date: Not Available
Closing Date: 15-Sep-2024

Location

Western Sydney University, Locked Bag 1797, Penrith, NSW 2751, Australia

Salary

HEW Level 7 - $117,645 to $126,892. (comprising Salary of $99,411 to $107,225 p.a., plus 17% Superannuation and Leave Loading)

Responsibilities

Provide essential support to the planning, execution, and evaluation of the University’s events program.
Take ownership of second-tier events while collaborating with the Manager, Events, on the delivery of large and complex tier-one events.
Develop, implement, and evaluate integrated event programs to create memorable experiences for attendees.
Manage logistics for both large-scale and smaller events, ensuring all activities are carried out to the highest standards.
Build and maintain strong relationships with a range of internal and external stakeholders.
Act as a representative of the University, fostering collaboration and communication with partners, vendors, and departments.

Requirements

Experience in event planning and coordination.
Ability to manage multiple projects simultaneously.
Excellent organisational skills and attention to detail.
Strong communication and interpersonal abilities.
Experience working within a collaborative team environment.
Capability to handle the logistics and execution of both large and small-scale events.
Enthusiasm for creating meaningful student experiences.

Benefits

17% Superannuation and Leave Loading included in the remuneration package.

Notes

Only applications submitted via the WSU online recruitment system will be accepted.
You must provide evidence of your full-time working rights in Australia at the time of application.

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Dates

Opening Date: 09-Sep-2024
Closing Date: 16-Sep-2024

Location

Parkville, Victoria, 3010, Australia

Salary

UOM 5 –$83,159 - $95,518 p.a. plus 17% super

Responsibilities

Coordinate and conduct orientation sessions to welcome new students and introduce them to resources and academic expectations.
Provide personalised academic advising, including subject selection, degree planning, and monitoring academic progress.
Assist students in setting academic and career goals, developing action plans, and connecting with campus resources.
Offer crisis support and refer students to appropriate services, ensuring they receive the necessary assistance.

Requirements

A Bachelor’s degree in Education, Counselling, Psychology, or a related field
Previous experience in student advising or counselling roles
Strong communication skills with the ability to build trust with diverse student populations
Experience with CRM and student information systems, along with excellent organisational skills.

Benefits

Generous leave provisions
Salary packaging
Health and well-being services
Discounts on graduate courses

Notes

This position is a professional development opportunity for University of Melbourne staff.
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
The successful candidate must undergo and maintain an up-to-date Working with Children Check.

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Dates

Opening Date: Not Available
Closing Date: 17-Sep-2024

Location

Parramatta South Campus

Salary

HEW Level 7 - $117,645 to $126,892 p.a. (comprising base salary of $99,411 to $107,225 p.a., plus 17% Superannuation and Leave Loading)

Responsibilities

Provide essential support to the Vice-President, Public Affairs and Partnerships.
Manage a diverse portfolio that spans Advancement and Alumni, Government Relations, Community Engagement, and more.
Handle executive-level tasks including diary and correspondence management, guest reception, human resources, and finance administration.
Ensure smooth operations across the division.
Help the Vice-President achieve high-level objectives.

Requirements

Exceptional organisational skills and discretion.
Proven ability to manage competing priorities in a fast-paced, high-volume environment.
Outstanding communication and interpersonal skills.
Ability to build strong relationships across all levels of the organisation.
Excel in written communication.
Advanced computer literacy.
Highly skilled in problem-solving and decision-making.
Ability to maintain confidentiality.
Evidence of unrestricted working rights in Australia.

Benefits

17% Superannuation and Leave Loading included in the remuneration package.

Notes

Only applications submitted via the WSU online recruitment system will be accepted.
Position enquiries can be directed to Yvonne Bondarek, Recruitment Team Leader.

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Dates

Opening Date: 09-Sep-2024
Closing Date: 16-Sep-2024

Location

Parkville, Victoria, Australia

Salary

UOM 5 –$83,159 - $95,518 p.a. plus 17% super

Responsibilities

Coordinate and conduct orientation sessions to welcome new students and introduce them to resources and academic expectations.
Provide personalised academic advising, including subject selection, degree planning, and monitoring academic progress.
Assist students in setting academic and career goals, developing action plans, and connecting with campus resources.
Offer crisis support and refer students to appropriate services, ensuring they receive the necessary assistance.

Requirements

A Bachelor’s degree in Education, Counselling, Psychology, or a related field
Previous experience in student advising or counselling roles
Strong communication skills with the ability to build trust with diverse student populations
Experience with CRM and student information systems, along with excellent organisational skills.

Benefits

Generous leave provisions
Salary packaging
Health and well-being services
Discounts on graduate courses

Notes

This position is a professional development opportunity for University of Melbourne staff.
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
The successful candidate must undergo and maintain an up-to-date Working with Children Check.

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Dates

Opening Date: 12-Sep-2024
Closing Date: 26-Sep-2024

Location

Southbank, Australia

Salary

UOM 5 – $83,159 - $95,518 p.a. plus 17% super

Responsibilities

Contribute to the delivery of Student Experience programs under the direction of the Student Experience Coordinator
Develop and deliver student communications including the Student Newsletter, Orientation communications and event promotions.
Coordinate the Secondbite/Fare Share Food Relief program at Southbank, including stock handling and management, coordination and training of volunteers to manage weekly distribution, and set up and pack down.
Support the delivery of student events, such as Employability Week and the Faculty’s Orientation events. This includes event design, stakeholder engagement, communications and event support, budget preparation, tracking, acquitting, and record-keeping.
Work with Student Experience team members on supporting international and domestic student travel programs and liaise with academic staff members, as appropriate.

Requirements

A degree or an equivalent combination of relevant experience and/or education/training
Experience in event delivery and support.
Demonstrated ability to work as an adaptable team member under minimal supervision.
Strong communication and interpersonal skills to positively collaborate with a range of stakeholders.
Strong organisational skills with a high level of attention to detail and accuracy.
Technical proficiency in working with data and reporting tools.

Benefits

Generous leave provisions
Salary packaging
Health and well-being services
Discounts on graduate courses

Notes

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
This role involves manual handling and lifting (up to 10kg) and, on occasions, working in external environments, and occasional work outside of the standard working hours.

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Dates

Opening Date: 12-Sep-2024
Closing Date: 26-Sep-2024

Location

Crawley, Perth

Salary

Base salary range: $91,833 – $97,052 plus 17% superannuation.

Responsibilities

Coordinate and monitor the progress of multiple projects within the Employee Payment Project.
Facilitate communication and collaboration among project teams and stakeholders.
Provide administrative support, including tracking program metrics, record-keeping, and preparing reports.

Requirements

A relevant tertiary qualification or equivalent experience in coordinating and managing multiple projects.
Excellent verbal and written communication skills to engage stakeholders effectively.
Strong organisational skills, with the ability to prioritise and manage tasks efficiently.
Proficiency in using project management tools such as Microsoft Project.
Strong problem-solving skills, with attention to detail and accuracy in tracking metrics and documentation.
Note: Some after-hours work may be required.

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

This position is only open to applicants with relevant rights to work in Australia.

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