Dates
- 23-Jun-2024 - Closing Date
Responsibilities
- Drive business objectives through effective planning, coordination, and impediment removal for squads in an ITS value stream, focusing on Lean and scaled Agile approaches.
- Maintain contemporary delivery practice and provide tailored guidance for capability uplift.
- Promote a positive, innovative culture emphasizing psychological safety within the team.
- Lead the development and implementation of delivery plans, ensuring workforce planning and resourcing activities in collaboration with Chapter Leads, Product Owners, and the Value Stream Lead.
- Proactively identify, manage, and escalate key dependencies, risks, and issues.
- Assist in budget planning, management, and reporting of finances for investment streams related to delivery responsibility.
- Coordinate and facilitate key events, including quarterly review and planning sessions at the Value Stream level.
- Monitor and measure progress against delivery and service performance, introducing relevant metrics aligned with a business agility framework.
- Build close relationships with Senior Executives and key stakeholders.
Requirements
- Postgraduate qualifications or extensive large-scale IT delivery experience, or equivalent combination of both.
- Proven Agile experience with certifications or knowledge of business agility frameworks. This includes elevating Agile maturity, leading portfolio, program, and project management, and understanding business needs for large-scale initiatives.
- Demonstrated experience in leading organizational change initiatives with co-benefits.
- Strong leadership skills to manage an innovative work portfolio, prioritize effectively, and deliver objectives within budgets, timescales, and quality standards.
- Ability to collaborate effectively with stakeholders, building buy-in and networks for successful delivery of collaborative projects with staff, students, and other stakeholders.
Benefits
- ANU offers competitive remuneration packages including 17% superannuation and regular increases.
- We support flexible and hybrid working, with access to our beautiful, green campus.
- We offer discounted study, with 75% off ANU courses for staff and 25% for your spouse and children (see eligibility).
- We have many professional development initiatives including training, mentoring & upskilling opportunities.
- We have on-site Gyms with staff discounts as well as oval spaces and ANU sports clubs.
Notes
- Full time, Fixed Term up to two (2) years
- Opportunity for flexible working arrangements
- Contact Alanna Cresp, Delivery Chapter Lead, Alanna.Cresp@anu.edu.au
Dates
- 10 Jun 2024 - Job Opening Date
- 23 Jun 2024 - Job Closing Date
Responsibilities
- Provide comprehensive support across a wide range of CQUniversity events including student orientations, sporting tournaments, and graduations
- Enhance the student experience at CQUniversity through the delivery of high quality, engaging student events and programs
- Work cooperatively and collaboratively in a team-based work environment
Requirements
- Proven time management and organisational skills
- Demonstrated commitment to innovation and customer service
- Exceptional verbal and written communication skills
- Proficiency in a range of computer software
Benefits
- 6 weeks annual leave
- Generous carers and parental leave
- 17% superannuation
- Flexible work/life balance
- Professional development opportunities
Senior Business Partner
University of the Sunshine Coast 90 Sippy Downs Drive, UniSC Sunshine Coast, QLD, Australia, 4556Dates
- 18-Jun-2024 - Closing Date
Responsibilities
- collaborate closely with key University clients, offering specialised operational and strategic guidance on People & Culture matters
- play a key role in fostering positive employee relations, managing conflicts, driving proactive resolutions
- offer precise and timely counsel to the Associate Director, Workplace Relations and Business Partnering, as well as other People and Culture colleagues and University stakeholders, as needed
- contribute to the development of policies and procedures to promote strategic People & Culture practices and formulate strategies to facilitate and strengthen their implementation
Requirements
- Demonstrated expertise in contemporary people and culture business partnering, covering areas such as employee relations, recruitment, remuneration, job design and workforce planning
- Exceptional interpersonal skills with a track record of building rapport and credibility across diverse client groups
- Proficient in analysing and advising on a range of strategic and operational People & Culture matters
- Strong written communication skills, including policy and procedure development for effective People & Culture practices
- Outstanding organisational abilities for planning and coordinating programs and initiatives
- Experience working within a large complex organisation managing a diverse range of client groups
Benefits
- missing
Notes
- Full-Time
- 6-month fixed-term appointment
- UniSC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from all backgrounds, including those with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities, and experiences.
Dates
- Opening Date: 01-Sep-2024
- Closing Date: Not Available
Responsibilities
- Manage and oversee the controlled environments within the institute.
- Ensure compliance with safety and operational standards.
- Develop and implement protocols for research activities.
- Collaborate with researchers to optimize use of controlled environments.
Requirements
- Bachelor's degree in a relevant field or equivalent experience.
- Experience in managing controlled environment facilities.
- Strong organizational and communication skills.
- Ability to work collaboratively in a team environment.
Benefits
- Full-time, fixed-term position for 4 years.
- Inclusive of superannuation and leave loading.
- Opportunities for professional development and training.
Notes
- Internal Applicants Only
Dates
- Opening Date: 19-Aug-2024
- Closing Date: 15-Sep-2024
Responsibilities
- Coordinate and teach subjects providing a high-quality learning experience that engages students through the conduct of lectures, tutorials, practical classes, demonstrations, workshops, student field excursions, clinical sessions and/or other sessions in online, blended or face-to-face modes.
- Provide constructive, fair and timely feedback on learning to students.
- Initiate, and participate in innovative subject and course level curriculum design (including the embedding of employability capabilities), development and review in areas such as, but not restricted to, online and blended delivery, taking an evidence-based approach to evaluate how these initiatives improve the student experience.
- Demonstrate a scholarly approach to learning and teaching by contributing to La Trobe’s SOLT including sharing of good practice.
Requirements
- Registered or eligible to register as a Registered Nurse with the Australian Health Practitioners Regulation Agency (AHPRA).
- A Masters or equivalent accreditation and standing recognised by the University/profession as appropriate for the Nursing/Midwifery disciplines.
- Demonstrated effectiveness in teaching, curriculum development and subject coordination in face-to-face, blended and/or online modes, as evidenced by sustained high results on student feedback on teaching surveys, teaching excellence awards or through other forms of evidence.
- Clinical Currency in professional nursing.
- Ability to encourage intellectual development, discipline development and career aspirations of students.
- High level organisational skills with the ability to set priorities, meet deadlines, initiate and follow-up actions, all with minimal or no supervision.
Benefits
- 17% employer contributed superannuation
- On site child care facilities
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
Notes
- Please note, only applicants who hold the full rights to work in Australia are eligible to apply.
- All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
Dates
- Opening Date: 21-Aug-2024
- Closing Date: 11-Sep-2024
Responsibilities
- Enhance clinical skills training for the students.
- Ensure practical competency and comprehensive clinical understanding.
- Provide guidance and support to students during clinical skills training activities at various clinical sites.
- Provide pathology instructions to students and services to clients as required.
- Assemble and support clinical skills training and assessment activities across major veterinary species.
- Construct new training stations and Objective Structured Clinical Exam (OSCE) assessment stations.
- Assist in the development and support of practical classes and computer-assisted learning modules.
- Handle live animals and clinical skills simulators.
Requirements
- Completion of a relevant Certificate IV in Veterinary Nursing (or equivalent) with relevant work experience.
- A Diploma of Veterinary Nursing is highly desirable.
- Experience supporting training, education or development of students or staff in a veterinary setting.
- Well-developed organizational and time management skills.
- Proven ability to work autonomously and effectively as part of a team.
- Current valid Work with Children Check.
- Current valid work rights for Australia.
Benefits
- Salary packaging.
- Subsidised health and wellbeing services.
- Fitness and cultural clubs.
- Myki discounts.
- 25% discount on graduate courses for staff and their immediate families.
- Generous leave provisions.
Notes
- Visa sponsorship is not available for this position.
- The closing date for applications may be brought forward if a suitable candidate is found.
Dates
- Opening Date: 21-Aug-2024
- Closing Date: 01-Sep-2024
Responsibilities
- Coordinate School events and communications.
- Maintain the School’s website and SharePoint.
- Coordinate and oversee the day-to-day management of office supplies, to include inventory management, logistics, and related activities.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites, and other administrative systems as required.
- Administration of recruitment activities.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training, and experience.
- Sound organisational skills including ability to prioritise tasks and duties.
- Excellent communication skills and the ability to work effectively within and across teams to build relationships with colleagues, and internal and external stakeholders to deliver on outcomes.
- Attention to detail and ability to provide effective customer service and support to clients at all levels.
- Ability to produce accurate, timely and well-presented information that meets requirements.
- Proficient level of computer literacy with advanced skills in Microsoft Office applications including word processing, SharePoint, spreadsheets, databases, internet, email and online systems.
Benefits
- Generous superannuation contributions
- Employee discounts
- A commitment to life long learning
- UNSW-wide strategy to focus on Healthy Body, Healthy Mind, Healthy Places and Healthy Culture.
Notes
- The successful candidate will be required to undertake pre-employment checks prior to commencement in this role.
- The successful candidate will be required to work from the UNSW Canberra campus.
- To be successful you will hold Australian Working Rights or Australian Citizenship.
- UNSW is unable to offer visa sponsorship for this position.
- The University reserves the right not to proceed with any appointment.
Dates
- Opening Date: 26-Aug-2024
- Closing Date: 02-Sep-2024
Responsibilities
- Provide event administration and operational support for RDU programs, ensuring smooth execution and high participant satisfaction.
- Handle attendance tracking, email enquiries, and promotional activities to increase engagement and attendance rates.
- Comply with University systems such as Themis and iProcurement, while supporting administrative functions within the RDU.
- Attend meetings and collaborate with academics and professional staff, acting as a representative of the RDU and fostering positive stakeholder relationships.
Requirements
- Diploma-level qualification with relevant experience, or Certificate IV with relevant experience, or an equivalent combination of education and experience.
- Strong proficiency in the Microsoft Office suite.
- Knowledge of event management platforms like LiveWhale, Eventbrite, or similar systems.
Benefits
- Generous leave provisions.
- Salary packaging.
- Health and well-being services.
- Discounts on graduate courses.
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Technician (Laboratory)
University of the Sunshine Coast 90 Sippy Downs Drive, UniSC Sunshine Coast, QLD, Australia, 4556
Dates
- Opening Date: Not Available
- Closing Date: Not Available
Location
- 90 Sippy Downs Drive, UniSC Sunshine Coast, QLD, Australia, 4556
Salary
- Level 4, $71,549 - $75,247 p.a., plus up to 17% employer superannuation
Responsibilities
- Technical support in laboratory environments.
- Assist in the setup and maintenance of laboratory equipment.
- Conduct experiments and tests as required.
- Maintain accurate records and documentation of laboratory activities.
Requirements
- Relevant qualification in a scientific or technical field.
- Experience in a laboratory setting is preferred.
- Strong attention to detail and organizational skills.
- Ability to work independently and as part of a team.
Benefits
- Full-time ongoing appointment.
- Opportunity to work in a positive and inclusive work environment.
- Contribute to education, research, and community engagement.
Notes
- This position is within the Academic Support Unit at UniSC.
- Applications are encouraged from individuals who are passionate about making a difference.
Program Manager, Strategy Realisation Office
La Trobe University Campus independent - Can be based at La Trobe University’s Melbourne (Bundoora) or Victorian regional campuses
Dates
- Opening Date: 21-Aug-2024
- Closing Date: 05-Sep-2024
Location
- Campus independent - Can be based at La Trobe University’s Melbourne (Bundoora) or Victorian regional campuses
Salary
- 17% employer contributed superannuation
Responsibilities
- Support the Associate Director with management and delivery of complex business initiatives to support the University strategy.
- Engender a sense of urgency while possessing strong coordination and leadership skills.
- Challenge current thinking and present alternate approaches to complex problems.
Requirements
- A degree with extensive management expertise and supporting experience, or postgraduate qualifications and extensive relevant experience, or an equivalent alternate combination of relevant knowledge, training and/or experience.
- Demonstrated professional experience in project management/development at the corporate level.
- Strong leadership skills including the ability to negotiate, motivate, influence, and build relationships.
- Excellent interpersonal skills and demonstrated experience in liaising with staff at all levels of an organisation, negotiating effective outcomes, consultation, and facilitation of group discussions.
- Excellent writing, communication, presentation (public speaking), reporting and documentation skills, including experience in developing Business Cases, Project Management Documentation, Status Reporting, and Governance Reporting.
Benefits
- 17% employer contributed superannuation
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
Notes
- Only candidates with Full Working Rights in Australia may apply for this position.
- Aboriginal and Torres Strait Islander Applicants are encouraged to apply.
- All La Trobe University employees are bound by the Working with Children Act 2005 and must hold a valid Victorian Employee Working with Children Check prior to commencement.
Dates
- Opening Date: Not Available
- Closing Date: 01-Sep-2024
Location
- Parramatta South Campus
Salary
- Higher Education Worker Level 7 - $117,645 to $126,892 p.a. (comprising base salary of $99,411 to $107,255 p.a., plus 17% Superannuation and Leave Loading)
Responsibilities
- Provide high-level executive support to the Chancellor’s office.
- Prepare key communications, briefings, and reports.
- Manage complex scheduling and travel arrangements.
- Liaise with a wide range of stakeholders.
- Ensure the Chancellor’s engagements are well-organised and productive.
Requirements
- Proven ability to manage high-level administrative functions in a fast-paced environment.
- Exceptional organisational skills to handle complex scheduling and coordinate logistics.
- Keen eye for detail and proactive approach to problem-solving.
- Strong communication and interpersonal skills to liaise with stakeholders.
- Ability to conduct thorough research and analysis, transforming complex information into concise briefings and reports.
Benefits
- Competitive Remuneration: Higher Education Worker Level 7 - $117,645 to $126,892 p.a.
- Professional Development: Access to a range of development and networking opportunities.
- Health and Wellbeing: Comprehensive health insurance plans, wellness programs, and access to fitness facilities.
- Work-Life Balance: Flexible working arrangements, generous leave entitlements.
- Campus Amenities: Access to on-site cafes, libraries, and recreational facilities.
Notes
- Position enquiries: Sharmaine Gewohn, Chief of Staff, via s.gewohn@westernsydney.edu.au
- Eligibility – Please note, visa sponsorship is not available for this position. You must have full, unrestricted working rights at the time of application.
Administration Assistant
Swinburne University of Technology Hawthorn campus, Swinburne University of Technology
Dates
- Opening Date: Not Available
- Closing Date: 12-Sep-2024
Location
- Hawthorn campus, Swinburne University of Technology
Salary
- Attractive salary including 17% super and flexible/hybrid options available
Responsibilities
- Efficiently manage the CIO’s schedule, ensuring optimal time allocation.
- Organize meetings and events, preparing necessary documentation and materials.
- Proactively address and respond to issues as they arise, ensuring smooth operations.
- Coordinate travel arrangements with attention to detail and efficiency.
Requirements
- Demonstrated experience in providing high-level administration support including the ability to deal with information of a sensitive and confidential nature.
- Excellent organisational and time management skills, the ability to effectively deal with conflicting priorities daily under limited direction and the ability to meet strict deadlines.
- High level interpersonal, written and verbal communication and relationship management skills, coupled with the confidence to liaise and build relationships with people at all levels.
- Demonstrated ability to effectively deal with conflicting priorities on a daily basis under limited direction.
- High level analytical and problem-solving skills, with the ability to be pro-active and resolve issues.
Benefits
- Flexible working options
- Leave and parenting/carer policies to support work-life balance.
Notes
- Appointment to this position is subject to passing a Working with Children Check.
- Swinburne is committed to making the recruitment process fair and equitable for all candidates.
Dates
- Opening Date: 21-Aug-2024
- Closing Date: 04-Sep-2024
Location
- Shepparton
Salary
- UOM 5 – $83,159 - $95,518 p.a. plus 17% super
Responsibilities
- Provide support and contact to GRH students as required and answer student enquiries as directed by the Student Support Coordinator
- Maintain effective processes and procedures for the administrative support for the student support programs (including student bursary and scholarship programs, education and student accommodation)
- Process financial transactions to support student placement activity, including raising sales invoices for student accommodation, purchasing via credit card, processing payments and other tasks associated with the student support programs.
- Contribute to the collation and reporting on GRH data and achievements, including for team and UDRH meetings and other information as requested, with attention to detail, accuracy and completeness.
Requirements
- Relevant extensive experience of administration, preferably in the (tertiary) education sector.
- Experience in financial reporting and accounts payable/receivable.
- Demonstrated experience in the full range of computing skills including word processing, spreadsheets, databases, internet, and emails.
- Evidence of cultural competence in working alongside Aboriginal and Torres Strait Islander people.
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses to staff and their immediate families
- Flexible part-time working arrangements
- Generous leave provisions
Notes
- This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Dates
- Opening Date: Not Available
- Closing Date: 04-Sep-2024
Location
- St Lucia Campus
Salary
- Not Available
Responsibilities
- Develop and deliver courses, engage in curriculum design, coordinate courses, assess students, provide academic counselling, and adhere to university teaching rules.
- Establish a research program, collaborate on research projects, seek and manage research funding, publish in reputable journals, utilize best practice research methodologies, and participate in project discussions.
- Supervise students, recruit and manage employees, provide performance feedback and training, resolve conflicts, and ensure correct remuneration and benefits.
- Develop partnerships, demonstrate leadership through mentoring, engage in internal service roles and committees, perform administrative functions, provide support to colleagues, and uphold university values.
Requirements
- Demonstrate excellence/a high level of leadership in teaching, research and service and engagement in teaching.
- Strong record of supervising Higher Degree by Research students successfully to completion as principal supervisor.
- Aspire to achieve national recognition in their field of research for Level B.
- Active and effective record of supervising Higher Degree by Research students successfully to completion for Senior Lecturer.
- Ability to engage/maintain an active role in internal and external collaborations that enable the development of others.
Benefits
- Visa sponsorship may be available for this appointment.
- Relocation support package for those moving from interstate or overseas.
Notes
- Questions regarding this opportunity can be directed to Professor Martin Edwards or Professor Thomas Maak.
- For application queries, contact talent@uq.edu.au.
Dates
- Opening Date: Not Available
- Closing Date: 02-Sep-2024
Location
- St Lucia Campus
Salary
- The full-time base salary will range from $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Coordinate and carry out the School’s room set up needs for teaching, clinics, and research, including furniture and equipment configuration, laundry and hygiene consumables (towels and soap) and waste disposal.
- Liaise with School staff, Property & Facilities, and external contractors regarding work requests for maintenance, facilities and cleaning issues.
- Support OHS processes such as following up on action points from inspections, audits and risk assessment and implementing any recommendations.
- Coordinate management of equipment and stock supplies for teaching, clinics, research, furniture, including ordering and receipting, stock checks and loans where required.
- Contribute to optimal space management through co-ordination of office setups, moves, well-ordered storage spaces and disposal of items.
- Support examination processes through examination room setup and invigilation.
Requirements
- Completion of a diploma level qualification with relevant work-related experience or an equivalent combination of relevant experience and/or education/training.
- Experience of manual handling in the workplace and associated safety procedures with the ability to perform repetitive, manual tasks safely and reliably, and carry out duties which require physical dexterity and concentration.
- Strong organisational and time management skills with attention to detail and the ability to follow processes, guidelines and policies, including effectiveness in tracking competing demands and establishing routines to achieve all deadlines.
- Demonstrated commitment to a high standard of customer service, strong interpersonal skills and an ability to engage effectively, in writing and in person, with internal and external stakeholders.
- Demonstrated literacy in using the Microsoft suite of programs to support workplace tasks.
- Ability to work within a collaborative team environment with a willingness and ability to perform a wide range of operational tasks, follow general direction, learn new processes and actively apply oneself to mastering all aspects of the role.
- Experience in using a range of mechanical equipment, with good mechanical skills using a variety of tools.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate will be required to complete pre-employment checks including the right to work in Australia and mandatory immunisations.
- All applicants must upload the following documents in order for your application to be considered: Resume, Cover letter addressing the ‘About You’ section above.
Dates
- Opening Date: Not Available
- Closing Date: 10-Sep-2024
Location
- St Lucia Campus
Salary
- Not Available
Responsibilities
- Overseeing UQ’s governance obligations
- Supporting the University’s leaders in effective and efficient governance and policy management
- Building and enhancing UQ’s governance culture.
Requirements
- Relevant experience in governance, company secretariat, policy or compliance ideally in a large organization
- Comprehensive knowledge of contemporary governance practices
- Strong analytical, written communication and evaluative skills
- Expertise in collaborating across organizations and forming strong partnerships with senior stakeholders
- Skills to influence, negotiate, and resolve complex and sensitive issues.
Benefits
- A community where excellence is at the core of our culture
- Valued contributions and a range of benefits and rewards
- Comprehensive career services for professional goals.
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
- UQ is committed to a fair, equitable and inclusive selection process.
Dates
- Opening Date: Not Available
- Closing Date: 05-Sep-2024
Location
- St Lucia Campus
Salary
- Base salary will range from: $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide comprehensive administrative support to the Director, managing their schedule, correspondence, and travel arrangements.
- Coordinate meetings, planning sessions, and internal/external stakeholder communications.
- Reconcile travel expenses, process requisitions, and manage office finances.
- Assist with HR-related tasks and ensure compliance with policies.
- Provide administrative assistance to the Future Students Team and support cross-team projects as needed.
- Maintain a well-organized office, manage records, and order stationery.
- Exercise discretion to redirect inquiries and resolve administrative issues.
Requirements
- Completion of an undergraduate degree or completion of an equivalent combination of relevant experience and/or education/training;
- Demonstrated experience in the techniques of high level diary, email and travel management within a busy and complex organisation;
- High level of accuracy and attention to detail and proven ability to use initiative to identify solutions;
- Highly skilled in utilizing computer software across various platforms, including Microsoft Office Suite and web-based tools.
- Excellent organisational skills including the ability to prioritise and meet deadlines;
- Demonstrated understanding of financial processes and ability to process invoices for payment and reconcile budgets.
- Excellent interpersonal skills including the ability to communicate effectively with diverse groups within and external to the Division
- Experience in the international education sector at tertiary level.
- Broad knowledge of The University of Queensland policies and procedures including experience with UniFi and Sinet.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- On-site Parking from $5.75 a day
- On campus childcare options
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including; right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.
- Interviews have been tentatively scheduled for week commencing 09/09/2024.
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- Herston Campus, STARS Building
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Maintaining calendars, providing diary management support to the Centre Director, and functioning as the initial point of contact for enquiries
- Liaising with internal and external stakeholders and drafting correspondence for stakeholder review
- Providing high-level support to committees and meetings
- Organising financials and bookings, e.g. managing reimbursements, assisting with travel coordination and arranging office supplies
Requirements
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Effective organisational, time management, and problem-solving skills.
- Experience working as a team member in a busy environment.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and mandatory immunisations.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
- We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent.
Dates
- Opening Date: 14-Aug-2024
- Closing Date: 4-Sep-2024
Location
- St Lucia Campus
Salary
- This is a full-time continuing position with salary in the range $78,944.40 - $87,750.37 (HEW 5), plus a generous super allowance of up to 17%.
Responsibilities
- Support the full project lifecycle, including planning, execution, and evaluation. Ensure adherence to project plans and standards.
- Develop and maintain project-related standard operating procedures and assurance of standards and logistics, under guidance of management.
- Organise and support the delivery of project-related activities, events, consultation activities and meetings.
- Undertake data entry, retrieval, and document management.
- Utilise specialist software and applications, including eLearning management systems, Asana, the Microsoft office suite (including excel).
- Provide front-line support to students, including answering queries and assisting at employability events.
- Review and process job opportunities in StudentHub.
- Answer queries and prepare correspondence that come through the CRM, phone and face-to-face.
- Maintain accurate student attendance records in spreadsheets and calendars.
- Provide administrative support for events and programs, including data management and reporting.
Requirements
- Demonstrate equivalent education and/or experience in a related field. Previous project management experience is desirable.
- Demonstrate proficiency in Microsoft Office Suite, CRM systems (Oracle RightNow, StudentHub), and data analysis.
- Exhibit excellent written and oral communication skills, and the ability to build strong relationships with colleagues and stakeholders.
- Possess strong organizational skills and the ability to manage multiple tasks and priorities while maintaining a high level of accuracy and attention to detail.
- Unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including some working from home options and flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- St Lucia Campus
Salary
- Full-time equivalent base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provides comprehensive administrative support, including office coordination, calendar management, and document preparation.
- Functions as the first point of contact for inquiries, interpreting and applying policies and procedures.
- Liaises with internal and external stakeholders to maintain relationships and support operational outcomes.
- Manages financial tasks, including reimbursements, expense tracking, and processing office correspondence.
- Supports meetings and events by coordinating logistics, managing RSVPs, taking minutes, and handling travel arrangements.
- Assists in data management, reporting, and the continual improvement of systems and processes within the office.
Requirements
- Degree or diploma with relevant experience, or equivalent combination of education and experience in secretarial or administrative roles.
- Excellent interpersonal skills, with the ability to communicate effectively, manage sensitive and confidential matters, negotiate outcomes, and collaborate with diverse teams and stakeholders.
- Strong organizational skills, with a proven ability to work independently, prioritize tasks, meet deadlines, and maintain high accuracy and attention to detail.
- Highly developed verbal and written communication skills.
- Advanced computer proficiency and digital literacy, including expertise in Microsoft Office, databases, websites, and social media platforms.
- Demonstrated ability to work collaboratively and flexibly within a small team, with a strong commitment to delivering exceptional customer service.
- Familiarity with university administrative systems, policies, and procedures, or the ability to quickly acquire this knowledge.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid on site/WFH options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes