Administration Assistant
Swinburne University of Technology Hawthorn campus, Swinburne University of Technology- Opening Date: Not Available
- Closing Date: 12-Sep-2024
- Hawthorn campus, Swinburne University of Technology
- Attractive salary including 17% super and flexible/hybrid options available
- Efficiently manage the CIO’s schedule, ensuring optimal time allocation.
- Organize meetings and events, preparing necessary documentation and materials.
- Proactively address and respond to issues as they arise, ensuring smooth operations.
- Coordinate travel arrangements with attention to detail and efficiency.
- Demonstrated experience in providing high-level administration support including the ability to deal with information of a sensitive and confidential nature.
- Excellent organisational and time management skills, the ability to effectively deal with conflicting priorities daily under limited direction and the ability to meet strict deadlines.
- High level interpersonal, written and verbal communication and relationship management skills, coupled with the confidence to liaise and build relationships with people at all levels.
- Demonstrated ability to effectively deal with conflicting priorities on a daily basis under limited direction.
- High level analytical and problem-solving skills, with the ability to be pro-active and resolve issues.
- Flexible working options
- Leave and parenting/carer policies to support work-life balance.
- Appointment to this position is subject to passing a Working with Children Check.
- Swinburne is committed to making the recruitment process fair and equitable for all candidates.
Administration Assistant
Great opportunity for an experienced administration assistant to support Swinburne University IT department.
Ongoing, full-time position at our vibrant Hawthorn campus.
Attractive salary including 17% super and flexible/ hybrid options available.
About the Role
Are you an organised and proactive professional looking to make a significant impact in a dynamic environment? Join Swinburne IT as an Administration Assistant and play a vital role in supporting our Information Technology department. At Swinburne IT, we are committed to driving innovation and excellence within the University. Our strategic focus aligns with Swinburne’s three pillars: Future Ready Learners, Research with Impact, and Innovative Enterprise. As a key enabler of the University’s vision, we are dedicated to simplifying, automating, and transforming the way we work, while actively participating in the teaching, learning, and research functions of the University.
As the Administration Assistant, you will provide high-quality, professional, and confidential support to the CIO and the IT department. This highly visible position involves a diverse range of complex tasks, including:
- Diary Management: Efficiently manage the CIO’s schedule, ensuring optimal time allocation.
- Meeting Coordination: Organize meetings and events, preparing necessary documentation and materials.
- Issue Resolution: Proactively address and respond to issues as they arise, ensuring smooth operations.
- Travel Management: Coordinate travel arrangements with attention to detail and efficiency.
To excel in this role, you will need a thorough understanding of the functions you support, along with the associated policies and procedures. Your ability to maintain confidentiality and professionalism in all interactions is essential. If you are ready to take on this exciting challenge and contribute to the success of Swinburne IT, we want to hear from you!
About You
To be suitable for this role you will need to have experience in the below key accountabilities:
- Demonstrated experience in providing high-level administration support including the ability to deal with information of a sensitive and confidential nature.
- Excellent organisational and time management skills, the ability to effectively deal with conflicting priorities daily under limited direction and the ability to meet strict deadlines.
- High level interpersonal, written and verbal communication and relationship management skills, coupled with the confidence to liaise and build relationships with people at all levels.
- Demonstrated ability to effectively deal with conflicting priorities on a daily basis under limited direction.
- High level analytical and problem-solving skills, with the ability to be pro-active and resolve issues.
Qualifications
Degree Qualifications or progress towards, with at least two years of relevant work experience, or an equivalent combination of relevant experience and/or education/training.
About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:
- Every Swinburne learner gets a work experience.
- Every Swinburne graduate gets a job.
- Every Swinburne partner gets a tech solution.
- Swinburne is the prototype of global best practice.
The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.
To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team.
Applications Close: Thursday 12th September 2024 at 5pm.
Equity and Diversity
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. We welcome and encourage applicants from diverse backgrounds to apply.
We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements, please contact.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
For any support, please contact or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan.
Victoria’s Commitment to Action: Improving international student employment outcomes
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.