Australian University Jobs

Dates

• Opening date: not available
• Closing date: 04-Aug-2024

Responsibilities

• Provide whole of university co-ordination and support for grant schemes and programs within the NHMRC/MRFF portfolio across the full funding lifecycle. This includes the development and implementation of annual operational plans for each major grant.
• Oversee the promotion of relevant grants and funding opportunities to Swinburne researchers, including the development and dissemination of scheme/round-specific information to business units and institutional stakeholders.
• Ensure the effective resourcing and timing of applications for NHMRC/MRFF portfolio-related grant funding rounds to deliver high-quality and competitive submissions which maximise Swinburne’s success rate.
• Oversee the post award management of NHMRC/MRFF grant schemes and other government and philanthropic funding programs.
• Effectively interpret funding guidelines and provide guidance to researchers on complex issues relating to grant eligibility and/or compliance.
• Support development activities to assist researchers in selecting appropriate grants relevant to their career stage and successfully managing their funded projects.
• Contribute to the continuous improvement of grants administration systems, team knowledge and capacity.

Requirements

• A strong understanding of the Australian research environment.
• Demonstrated experience in reviewing, advising on and assisting in the development of research funding applications, preferably for NHMRC or MRFF funding opportunities. Experience with ARC funding schemes will also be highly regarded.
• Demonstrated ability to provide high quality advice on post-award grant issues, including the interpretation and review of complex funding guidelines and grant agreements, preferably for NHMRC or MRFF funding opportunities.
• Enthusiasm, creativity, energy and self-motivation with a flexible, outcomes and solutions-oriented attitude and approach focused on the continuous improvement of services.
• Excellent organisational skills with the ability to plan large administrative projects and prioritise tasks, anticipate requirements and work to tight deadlines.
• Postgraduate qualifications and extensive relevant experience, or an equivalent combination of relevant experience and/or education and training.

Benefits

• Full time position
• Hew 8 + 17% superannuation
• Flexible working options
• Leave and parenting/carer policies to support work life balance

Notes

• Manager Research Grants role within Swinburne University
• Full time position at our Hawthorn campus
• For more information on this role, please contact Dr Michelle Critchley, Senior Manager Research Grants at mcritchley@swin.edu.au
• Applications close: 5.00pm Sunday 4 August 2024.
• Appointment to this position is subject to passing a Working with Children Check.
• Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.
• We welcome and encourage applicants from diverse backgrounds to apply.
• We are committed to making the recruitment process fair and equitable for all our candidates.
• We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
• Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

• 5 July 2024 - Closing Date

• Provide administrative support to the VET team on all aspects of administrative processes and procedures, including teaching and learning support operations to ensure all services are effective, efficient and achieve a high standard of client service.
• Maintain all registers to ensure records of programs, course delivery and course progression are all accurately and professionally documented.
• Student interface and communication – interact with students to solve concerns and assist with enquiries including and not limited to correspondence, mail merges, mail outs, VET email and distribution, course information, enrolments, amendments, completions, reports, due fees and distribution of letters.
• Create and maintain student files in accordance with ASQA Compliance Guidelines.
• Ensure program information is available, current and in alignment with regulatory standards on staff and student portals.

• Experience delivering high-level executive administrative services.
• Experience in the tertiary, education sectors, Vocational Education and Training sector and/or Registered Training Organisation (RTO) is an asset.
• Excellent operational, organisational and administration skills with demonstrated time management skills, including attention to detail, the ability to work under pressure, organise workload and manage competing priorities/deadlines.
• Highly developed communication skills, with the ability to build relationships, engage and influence stakeholders.
• Demonstrated proficiency in the Microsoft Office suite and the ability learn computer software programs and work with enterprise systems.
• A Degree with relevant experience OR an equivalent combination of relevant experience and/or education/training.

• Join a great team, friendly environment, valued by driving success to students!
• Flexible working arrangements.

• Collaborative environment
• Rewarding opportunity
• Full-time, Continuing
• Contact email: jobs@nd.edu.au

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• Provide high level, effective administration services to support the strategic and operational direction of the National School Arts & Sciences / Law & Business.
• Carry out administrative responsibilities including coordinating meetings, creating School documentation, correspondence, presentations and reports in a national capacity.
• Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that budget expenditure is monitored and reported.
• Provide excellent customer service to students and University stakeholders.
• Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation.
• May lead administrative staff including providing on the job training and advice to staff on common University systems.
• Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
• Apply policies, practices and standards under general direction to organise and prioritise work, while using judgment to solve problems arising in own work area.
• Participate and contribute as an effective member of the service team.
• Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the National School.

• A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience in administration with advanced level of organisation and computer skills including a good knowledge of the Microsoft Office suite as well as the capacity to learn and use in-house administrative database systems.
• Proven administrative experience in a busy, fluid environment (higher education experience highly regarded)
• Detail knowledge of administrative policies and procedures and the ability to interpret and apply them.
• Demonstrated success in the delivery of quality customer service.
• Excellent interpersonal and communication skills
• Excellent computer skills including email, internet, MS Office (including SharePoint) and student administration systems and the ability to learn and implement new systems.
• Proven initiative, organisational and attention to detail skills with the demonstrated ability to meet competing deadlines.
• Proven capacity to work both independently and as a collaborative team member.
• Experience in procurement, financial systems and processes.

• Generous training and development opportunities
• Friendly and collaborative working environment
• Fast paced environment with opportunity for professional growth

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• 19-31 Dickson Road, Health Hub Morayfield, QLD, Australia, 4506

• Interested in exploring suitable roles aligned with your expertise?
• Express your interest to join our professional community when suitable opportunities arise.
• Work alongside dedicated academics and professionals within various departments.

• Passionate about supporting curriculum design and blended learning.
• Ensuring effective governance and risk management.
• Providing vital services in areas like Indigenous support and international affairs.

• Discover opportunities for casual employment in various administrative support capacities.
• Opportunity to work alongside dedicated academics and professionals.
• Facilitate the delivery of high-quality education and services to students and staff.

• Discover opportunities for casual employment in various administrative support capacities across departments.

• UniSC is one of the fastest growing universities in Australia, with over 2,000 people across 5 campuses in South East Queensland.
• UniSC is committed to diversity and inclusion, encouraging applications from all backgrounds.

• Opening date: not available
• Closing date: 19-06-2024

• Leads the Global Experience Team (GET)
• Provides expert advice to key stakeholders about the range of activities that fall within the GET
• Supervises and guides the staff
• Contributes to the ongoing planning and development of student mobility in line with the strategic objectives of the International Portfolio and the broader University
• Makes informed recommendations for enhancement of policies, systems and processes based on research and analysis of trends, and liaison and benchmarking with key stakeholders
• Builds their team while collaborating with the University’s six Colleges and other relevant internal stakeholders to promote opportunities for students to undertake an overseas study experience
• May require international and domestic travel, work outside of normal hours with restrictions on taking leave during peak work periods

• Progress towards postgraduate qualifications and extensive relevant experience or hold an equivalent combination of extensive relevant experience and/or education and/or training
• Proven experience in formulating plans for inbound and outbound student mobility, including proposed targets for designated countries
• Exemplary interpersonal and oral communication skills, (including cross cultural communication), along with evidence of capacity to represent the University overseas
• High-level analytical skills, including ability to identify opportunities to increase targets for inbound and outbound student mobility
• Proven experience in leading and managing staff and operations, in a team and performance-based environment
• Experience in managing operational budgets or expenditures and a track record of success in administering programs
• Comprehensive knowledge of Australian university courses and internationalisation strategies

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia)

• Continuing | Full-Time
• Higher Education Officer Level 8
• Position may require international and domestic travel, work outside of normal hours with restrictions on taking leave during peak work periods
• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position
• May be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy
• Maintain a current Working With Children Check which is satisfactory to the University in accordance with the Child Safety (Prohibited Persons) Act 2016 (SA)

• 20-Jun-2024 - Closing Date

• Coordinating clinical placements and liaising with Clinical Leads and Supervisors
• Day-to-day administration duties and liaison with external parties at clinical sites

• Excellent communication, negotiation, organizational, and client service skills
• Associate diploma or certificate level qualification with relevant experience

• Continuing part-time position (80% FTE)
• Opportunity to work at Griffith University Gold Coast campus
• Salary range $82,390 - $86,930 per annum
• Learning and Development opportunities
• Supportive work environment

• Position primarily based at Griffith University Gold Coast campus
• Multi-campus work may be required

• Opening date: not available
• Closing date: 23-06-2024

• Provide exceptional customer service in a frontline service capacity, supporting customers with a range of enquiries.
• Offer in-person support for student related issues such as wayfinding and connection to service, maintaining student ID cards, enrolment and class registration support, fees, exams, graduations and general queries.
• Provide administrative support and other appropriate duties as directed.
• Maintain positive, collaborative relationships with a wide variety of other student service providers throughout the University.
• Host campus tours for students, prospective students and other visitors.

• Confident interpersonal and communication skills.
• Ability to build and maintain effective relationships with team, other staff, students, and external stakeholders.
• Approachable individual with a vibrant attitude.
• Experience in customer service roles is a bonus, but not required.
• Must be a student enrolled at City Campus.

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services, including in-house training programs.
• Diversity and inclusion for all students and staff.
• Commitment to Reconciliation and Indigenous Employment.

Dates

• Opening date: 03-07-2024
• Closing date: 10-07-2024

Responsibilities

• Critical to operations, payroll services is an integral function within QUT that prides its self of delivery of payroll for all QUT Staff.

Requirements

• Education, training and/or relevant end to end payroll processing experience, equivalent to the completion of a degree.
• Proven ability and knowledge to maintain, uphold, keep updated and understand all legislative and QUT Enterprise Agreement requirements relating to Payroll Services.
• Demonstrated ability to enter data with a high degree of accuracy for fortnightly processing on a large, complex HR/Payroll system
• Demonstrated experience in client focused service environment, with excellent interpersonal and verbal communication skills with the ability to quickly establish rapport, manage collaborative working relationships and engage with diverse client groups.
• Ability to work as part of a team, multi-task with limited supervision in a high pressure and time sensitive environment.
• Demonstrated record of problem solving complex customer service issues with a high level of attention to detail

Benefits

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super).
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
• Purchased Leave Scheme - up to 8 extra weeks.
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.

Notes

• Reference number: 24589
• Term: Ongoing, full-time basis
• Open to: Applicants who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply.
• QUT is a major Australian university with a global outlook and a 'real world' focus.
• The Human Resources Department enhance the talents of our real world people through effective leadership, expert advice and professional development, while creating a highly engaged workforce by fostering strong organisational culture.
• The Department partners with each area of the University to deliver tailored solutions according to the area’s needs.
• We are guided by our values of Ambition, Curiosity, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.
• As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
• We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.
• At QUT, diversity is not just embraced—its celebrated.

• Opening date: 16-05-2024
• Closing date: not available

• Manage, organize, and schedule on-campus clinical experiences for year 1 and 2 medical students
• Coordinate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty/staff, or individuals outside the University system
• Maintain compliance with HIPAA and OSHA standards and monitor required immunizations with appropriate university offices
• Explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems; route to senior staff members as appropriate
• Design and maintenance of appropriate databases and data management/reporting systems; use of LMS to maintain and disseminate descriptions, evaluations, and other documents pertaining to tracking student experiences
• Coordinate with the Curriculum Director, Course Directors, Performance/Simulation Center managers and Academic Coordinators to achieve curricular goals and planning
• Assist in mapping curriculum as it relates to clinical experiences
• Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University community to plan and coordinate activities, exchange information, resolve problems, and other related tasks
• Commit to actively fostering a welcoming culture of inclusion and diversity
• Perform other related duties as assigned

• Associate’s Degree in business or other appropriate discipline, with two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired
• Broad base of general clerical/secretarial skills, including typing/word processing, filing, phone/office reception, and so forth
• Experience in organizing and maintaining a moderately complex filing and records systems
• Previous experience with computerized information systems desirable, and possibly required
• Good reading, spelling/grammar and general writing and math skills
• Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations

• UNE offers a generous comprehensive benefits package to eligible employees
• The package includes varied health and dental plans
• A retirement plan that includes up to an eight percent match
• Extensive paid leave including holidays, vacation, sick, and personal time
• Educational benefits

• Position Type: Professional Staff
• Faculty Track: missing
• Employment Status: Full Time
• Months: 12
• Campus: Biddeford, ME
• About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings
• EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community
• COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity
• Posting Number: 2022PS0422P
• Open Date: 05/16/2024
• Close Date: Open Until Filled

• 23-Jun-2024 - Closing Date

• - Manage the entire lifecycle of Honours students inclusive of onboarding, funding support, student oral presentation coordination, thesis examination support, and project promotion.
• - Facilitate the preparation, administration, and coordination of legal agreements related to Honours alongside our Legal representative.
• - Oversee the process of releasing funding support for students enrolled in Honours, ensuring efficiency and adherence to funding guidelines.

• - Completion of a degree, or an equivalent combination of relevant experience and / or education or training.
• - Ability to acquire understanding of the University’s structure, programs, policies, and operations, and apply this knowledge to undertake effective management of the day-to-day operations and communications that support HDR and Honours students.
• - Commitment to providing a high level of quality client service.
• - Advanced computer literacy including the ability to use databases, electronic diaries and Microsoft 365 applications such as Share Point, Teams, Excel, Word, PowerPoint, the internet and the ability to learn new systems/packages/processes quickly and effectively.

• - Full-time, ongoing appointment.
• - Opportunity to deliver high-level administrative support to Higher Degrees by Research (HDR) and Honours supervisors, coordinators, and students.
• - Opportunity to ensure compliance with relevant policies and procedures governing Honours and HDR programs, while continuously improving processes to align with best practices.

• UniSC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from all backgrounds, including those with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities, and experiences. We value achievement relative to opportunity and encourage your commentary on your achievements in this context. For additional support during the application process, please contact us at unisc-careers@usc.edu.au or call +61 7 5430 2830.

• 23-Jun-2024 - Closing Date

• You will provide advice and support from application through to graduation. You will focus on administration, workflows and communication in relation to HDR student progression, supervisor registration and development.

• Highly developed interpersonal, verbal and written communication skills, including the ability to draft cases, correspondence and communicate professionally and effectively with a broad range of people from different backgrounds.
• Knowledge of relevant policies and procedures for the administration of Higher Degrees by Research
• Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email
• Ability to work independently, show initiative, problem solve and work productively as part of a team

• 4 weeks annual leave with the option to purchase more.
• 12.5 days paid personal/carer’s leave with eligible staff receiving 13 weeks long service leave after seven years.
• 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
• Salary packaging options and 17% superannuation, with the option to reduce to the minimum super guarantee.
• 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.

• You may be required to occasionally work after-hours to accommodate examinations.