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Senior Administration Officer, School of Arts and Sciences
University of Notre Dame Australia Sydney, NSW
Apply here
Expired
Dates
- missing
Responsibilities
- Provide high level, effective administration services to support the strategic and operational direction of the National School Arts & Sciences / Law & Business.
- Carry out administrative responsibilities including coordinating meetings, creating School documentation, correspondence, presentations and reports in a national capacity.
- Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that budget expenditure is monitored and reported.
- Provide excellent customer service to students and University stakeholders.
- Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation.
- May lead administrative staff including providing on the job training and advice to staff on common University systems.
- Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
- Apply policies, practices and standards under general direction to organise and prioritise work, while using judgment to solve problems arising in own work area.
- Participate and contribute as an effective member of the service team.
- Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the National School.
Requirements
- A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in administration with advanced level of organisation and computer skills including a good knowledge of the Microsoft Office suite as well as the capacity to learn and use in-house administrative database systems.
- Proven administrative experience in a busy, fluid environment (higher education experience highly regarded)
- Detail knowledge of administrative policies and procedures and the ability to interpret and apply them.
- Demonstrated success in the delivery of quality customer service.
- Excellent interpersonal and communication skills
- Excellent computer skills including email, internet, MS Office (including SharePoint) and student administration systems and the ability to learn and implement new systems.
- Proven initiative, organisational and attention to detail skills with the demonstrated ability to meet competing deadlines.
- Proven capacity to work both independently and as a collaborative team member.
- Experience in procurement, financial systems and processes.
Benefits
- Generous training and development opportunities
- Friendly and collaborative working environment
- Fast paced environment with opportunity for professional growth
Notes
- missing
Senior Administration Officer, School of Arts and Sciences
Administrative Sydney, NSW
Description
Senior Administration Officer, School of Arts and Sciences
Based at our Sydney Campus
Part-time (0.8 FTE), Continuing Opportunity
- Join a national university committed to excellence in education, scholarship and research.
- Supportive Staff and work environment
- HEW Level 5 $82,366 to $90,579 pa + 14% superannuation for Sydney (Pro-rata)
ABOUT THE UNIVERSITY
The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
ABOUT THE OFFICE
The Faculty of Arts, Sciences, Law and Business comprises two vibrant schools; the School of Arts & Sciences, and the School of Law & Business. We are also home to the Nulungu Research Institute, a unique multi-disciplinary centre located in the Kimberley region. Our national Faculty is based on three distinct campuses in Fremantle, Sydney and Broome.
The National School of Arts and Sciences is one of two national schools in the Faculty of Arts, Sciences, Law and Business. The National School is based on two distinct campuses in Fremantle and Sydney. The School of Arts and Sciences delivers a practical, ethical and industry-focused education in diverse areas of study such as the liberal arts, communications and media, counselling and science, with a range of undergraduate and postgraduate programs on offer.
ABOUT THE ROLE
The Senior Administration Officer will perform a variety of high level administrative duties to support the School in the areas of teaching, learning and research. This role will also provide quality support to the Administration Coordinator in the effective management and operation of the School.
Key Responsibilities
- Provide high level, effective administration services to support the strategic and operational direction of the National School Arts & Sciences / Law & Business.
- Carry out administrative responsibilities including coordinating meetings, creating School documentation, correspondence, presentations and reports in a national capacity.
- Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that budget expenditure is monitored and reported.
- Provide excellent customer service to students and University stakeholders.
- Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation.
- May lead administrative staff including providing on the job training and advice to staff on common University systems.
- Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
- Apply policies, practices and standards under general direction to organise and prioritise work, while using judgment to solve problems arising in own work area.
- Participate and contribute as an effective member of the service team.
- Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the National School.
Qualifications, skills & experience
- A Degree qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in administration with advanced level of organisation and computer skills including a good knowledge of the Microsoft Office suite as well as the capacity to learn and use in-house administrative database systems.
- Proven administrative experience in a busy, fluid environment (higher education experience highly regarded)
- Detail knowledge of administrative policies and procedures and the ability to interpret and apply them.
- Demonstrated success in the delivery of quality customer service.
- Excellent interpersonal and communication skills
- Excellent computer skills including email, internet, MS Office (including SharePoint) and student administration systems and the ability to learn and implement new systems.
- Proven initiative, organisational and attention to detail skills with the demonstrated ability to meet competing deadlines.
- Proven capacity to work both independently and as a collaborative team member.
- Experience in procurement, financial systems and processes.
BENEFITS
- Generous training and development opportunities
- Friendly and collaborative working environment
- Fast paced environment with opportunity for professional growth
CONTACT US
Please apply online with a resume and cover letter addressing the above selection criteria to enable us to assess your suitability for the role.
Applications close: 16 June 2024
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