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Closing: 17-Jan-2025
Job Summary
Dates
- Opening Date: 03-Dec-2024
- Closing Date: 17-Jan-2025
Location
- Melbourne CBD campus
Salary
- Salary Level HEW 8 + 17% Superannuation
Responsibilities
- Contributes to project governance planning, management, and delivery.
- Supports CEIQ and the strategic goals of the Education plan & portfolio.
- Develops all appropriate project materials and carries out related project tasks and activities.
- Ensures project deliverables are efficiently organised and aligned.
- Manages project interdependencies and related enablers.
- Prepares and maintains project schedules and associated milestone reports.
- Assesses project statuses and progress, ensuring stages are documented correctly.
- Identifies and analyses emerging risks and threats to project implementation and recommends mitigation strategies.
Requirements
- Demonstrated knowledge and experience of project work in a complex education setting.
- Demonstrated high-level writing and reporting skills.
- Strong analytical and problem-solving skills.
- Ability to critically evaluate information from multiple sources.
- Good communication, presentation, and interpersonal skills.
- Demonstrated strong organisational skills.
- Ability to work in a fast-paced environment.
- Project lifecycle experience understanding and leading a team through planning and delivery.
Benefits
- Flexible Working Arrangements
Notes
- Appointment to this position is subject to passing a Working with Children and National Police Check.
Closing: 23-Dec-2024
Job Summary
Dates
- Opening Date: 16-Dec-2024
- Closing Date: 23-Dec-2024
Location
- Parkville, Victoria, Australia
Salary
- $96,459 - $104,413 (UOM 6)
Responsibilities
- Assist in managing daily project workflows, coordinating resources, and tracking timelines across the OD portfolio.
- Facilitate communication between the CPO Office and project teams, provide operational support, and assist with general administration.
- Ensure projects follow OD standards and methodologies, maintaining consistency across initiatives.
- Assist in monitoring key performance metrics and assessing project effectiveness and learning outcomes.
Requirements
- Previous experience in project coordination or operations support, ideally within HR or OD.
- Strong time management, task prioritisation, and documentation skills across multiple projects.
- Excellent communication abilities to work with project teams and support stakeholders.
- Commitment to maintaining high standards and consistency in project processes.
- Familiarity with tracking and reporting on performance metrics to assess project impact.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position; current valid work rights for Australia are required.
Closing: 06-Jan-2025
Job Summary
Dates
- Opening Date: 16-Dec-2024
- Closing Date: 06-Jan-2025
Location
- Kensington, NSW
Salary
- Level 5 $85,717 - $96,992 (depending on experience) + 17% super + leave loading
Responsibilities
- Support the Data & Analytics Manager to ensure all information contained in the Division of Societal Impact, Equity and Engagement Raiser's Edge CRM database is accurate, consistent and up to date.
- Provide high levels of customer service to Division of Societal Impact, Equity and Engagement staff and to CRM users by providing queries, exports and reports.
- Support all end users using the database team's support ticketing system.
- Create and maintain up to date documentation for internal team use and how to guides and manuals.
- Provide assistance with data entry for a variety of projects, including and not limited to conferral data, staff data.
- Support the Data & Analytics Manager to solve complex queries, exports and reports, and to fulfil briefs for data needs for all users of the system.
- Liaise with key internal stakeholders to ensure all information in the database is accessible and conveys accurate information for business intelligence needs.
- Actively contribute to the ongoing improvement of the Division’s systems and processes by identifying, recommending, and implementing changes to increase effectiveness and increase levels of quality of information.
- Maintain manual invoicing, importomatics and NetCommunity.
- Run APIs and database refreshes to maintain the reporting database.
Requirements
- A relevant tertiary qualification or an equivalent level of knowledge gained through any combination of education, training and/or experience working with Raiser's Edge CRM systems and relational databases.
- Strong IT skills with the ability to adapt to new software tools and a good understanding of the MS Windows working environment.
- Strong MS Office skills (Word/Outlook/Access/Visio), in particular advanced skills in Microsoft Excel (ability to write functions, macros, VBA).
- A good working knowledge of MS SQL, with the ability to write new and edit complex queries.
- Ability to scope and write professional reports including profiles, financial goal tracking, appeal performance and provide meaningful analysis.
- Professional experience with reporting technologies including Crystal Reports, Excel, (SSRS, Calumo, Tableau, Alteryx or SAS reporting an advantage).
- Excellent written and verbal skills with the ability to communicate effectively with people from diverse backgrounds from all levels of the organisation.
- High level data entry and attention to detail skills.
- Experience working in a support services team with the ability to consistently meet tight deadlines.
Benefits
- Flexible working options.
- Career development opportunities.
- 17% Superannuation contributions and additional leave loading payments.
- Additional 3 days of leave over Christmas period.
- Discounts and entitlements (retail, education, fitness).
Notes
- Sponsorship is not available for this role, valid Australian working rights are required on application.
- Applications sent to the contact above will not be accepted.
Closing: 05-Jan-2025
Job Summary
Dates
- Opening Date: 11-Dec-2024
- Closing Date: 05-Jan-2025
Location
- Flexible, Geelong - City, Melbourne - Burwood
Salary
- HEW 7 $101,858 - $112,156 + 17% Superannuation (pro rata, part time)
Responsibilities
- Support the Senior Coordinator, Primary Prevention to provide strategic advice relating to the National Higher Education Code to Prevent and Respond to Gender-based Violence, including legislative compliance and reporting and University governance requirements
- Develop and implement project plans in alignment with the Department of Education Action Plan, and behavioural change actions to build staff capacity to support equity initiatives and the University legislative requirements
- Plan, coordinate and prioritise work and critical activities appropriately and recognises barriers to achieving outcomes, finds effective ways to deal with them and evaluates progress
- Distil the core issues from complex information, draws accurate conclusions and condense complex information and next steps into simple concise terms that others can understand
- Establish and demonstrate a high level of learning, energy and commitment and maintain personal integrity and make decisions consistent with University values
Requirements
- A degree in education, social work, public health, behavioural science, psychology, or related field, with demonstrated relevant experience; or an equivalent combination of relevant experience and/or education/training.
- Demonstrated ability to analyse and tailor training and education programs to suit a wide range of audiences.
- Extensive experience in program and project management and delivery within a complex organisation.
- Demonstrated contemporary knowledge of primary prevention approaches in the areas of sexual harm, family violence, and gendered violence.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave
- Flexible working arrangements to help manage work-life balance
- Learning and development opportunities to grow your career
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- Deakin University will be closed from 20 December 2024 until 2 January 2025. Emails will not be monitored during this time.
- Shortlisting for this role will not be completed until January 2025. You can expect to receive an outcome for your application in mid-late January.
Closing: 19-Jan-2025
Job Summary
Dates
- Opening Date: 11-Dec-2024
- Closing Date: 19-Jan-2025
Location
- Adelaide, South Australia, 5005 Australia
Salary
- $89,383- $96,550 per annum plus an employer contribution of 17% superannuation applies.
Responsibilities
- Coordinate activities associated with the Teacher Micro-credentials project.
- Oversee tasks such as reporting and data maintenance, scheduling, planning and delivering operational activities, monitoring budgets, and overall support with administration tasks.
Requirements
- Demonstrated organisational, project and time management skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.
- Sound analytical and problem-solving skills, with the ability to identify issues and develop and implement solutions.
- Sound knowledge of computer applications and systems, including database management, learning management systems, scheduling and productivity software.
- Demonstrated experience in coordinating and scheduling courses or events, preferably in an education or professional development environment.
- A relevant degree with subsequent relevant experience, or an equivalent combination of relevant experience and/or education/training.
Benefits
- Salary packaging
- Flexible work arrangements
- High quality professional development programs and activities
- On-campus health clinic, gym and other fitness facilities.
Notes
- The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.
- For a confidential discussion regarding this position, contact Ninna Buensuceso, Business Services Manager.
Closing: 08-Jan-2025
Job Summary
Dates
- Opening Date: 10-Dec-2024
- Closing Date: 08-Jan-2025
Location
- Melbourne CBD campus, hybrid ways of working
Salary
- Salary Hew 7 + 17% Superannuation and Flexible Working Arrangements
Responsibilities
- Developing and executing strategic initiatives to attract and place talented graduates with partner organisations in the community and social services sector.
- Building and maintaining relationships with potential candidates and partner organisations to ensure a robust pipeline of qualified applicants.
- Managing the end-to-end recruitment process, including screening, interviewing, and facilitating assessment centres to evaluate candidates.
- Overseeing the placement and ongoing management of graduates to align with their career aspirations and the needs of organisations.
Requirements
- History of working in the community or social service sector and involvement in front line management.
- Excellent communication skills and experience building effective relationships with diverse stakeholders.
- Demonstrated ability to work effectively in a diverse, fast-paced team and in collaboration with others.
- Ability to provide high-quality support to enrichment, learning and development activities in various modes including face-to-face, blended, and online.
- High level of initiative, discretion, independence, and flexibility.
- Passing a Working with Children and National Police Check.
Benefits
- Flexible working arrangements.
- Opportunity to work in a dynamic and innovative environment.
- Engagement with diverse social service organisations and government.
Notes
- Appointment to this position is subject to passing a Working with Children and National Police Check.
- Applications are encouraged from all sectors of the community, including Aboriginal and/or Torres Strait Islander community.
Closing: Not specified
Job Summary
Dates
- Opening date: 03-06-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department front desk associate; type/print using word processing for correspondence, reports, manuals, etc.
- Organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.
- Perform a variety of tasks related to the maintenance of computerized departmental data
- Daily data entry and data management using various PC software; ongoing use of the system, involving regular data entry updates.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions, as needed.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, in response to specific requests by supervisor.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency; explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department personnel, to plan and coordinate activities, exchange information, resolve problems, etc.
- Perform other related duties as assigned.
Requirements
- Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Broad base of general and specific administrative skills, including typing/word processing, filing, phone/office reception and customer service.
- Excellent organizational skills; experience in organizing and maintaining moderately complex filing and records systems.
- Data entry skills and experience with a variety of software technologies; ability to multi-task.
- Excellent reading, spelling/grammar and general writing and math skills; requires close attention to detail.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Half Time
- Months: 12
- Campus: Portland, ME
- Work hours: Monday through Friday, 9:00 am to 2:30/3:00 pm
- University: University of New England
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0429P
- Open Date: 06/03/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 30-05-2024
- Closing date: not available
Responsibilities
- Develop, coordinate and evaluate campus wide wellness education programs, services, and initiatives that educate students in the areas of wellness.
- Develop, conduct, and access health and wellness programs for students including workshops, activities, fairs, and residence hall programs.
- Develop relationships with agencies and organizations that can support these efforts.
- Develop and implement media campaigns including newsletters, email, social media, and informational signage.
- Collaborate with other wellness stakeholders to increase effectiveness and visibility of marketing and communications.
- Advise clubs and organizations related to student wellness.
- Utilize and support student led initiatives and programs to further student involvement with health and wellness topics including working with Cardio Club, Student Health Advisory Council, and Peer Health Educators.
- Implement sexual health, domestic violence, harassment, and alcohol and other drugs educational programs and initiatives to support student health and wellness.
- Supervise Peer Health Educator Interns who provide programming and support.
- Participate in First Year Experience residence hall programs.
- Participate in Trailblazer Pre-Orientation programming assisting the Coordinator of Outdoor Recreation in delivery of programming to first year students.
- Participate in an on-call duty rotation with the Campus Center and Student Engagement professional staff.
- Provide staff with direction and assist with the operation of the Campus Center and Finley Recreation especially at times when programs and activities are occurring.
- Respond to emergency situations per procedure and as necessary.
- Confer regularly with immediate supervisor, Student Affairs staff, and other University personnel to plan, coordinate and evaluate programs/activities/policies, exchange information, investigate and resolve problems, refer students, and the like.
- Assist in the coordination of Weekend Campus Life Programs and Major Student Events.
- Assist in major department and institutional programs including but not limited to Orientation, Family and Friends Weekend, Experience UNE Days, Open House, and ULead.
- Other duties as assigned.
Requirements
- Bachelor’s degree required, Master’s degree preferred, in a relevant field such as Health Education, Health Promotion, Public Health, Counseling, or related field preferred with 1-2 years of relevant professional experience in a college setting or a combination of education and experience from which comparable knowledge and skills are acquired.
- Demonstrated ability to implement impactful health and wellness programming to university students.
- Previous experience developing and disseminating health and wellness topics
- Experience in higher education or community health setting preferred.
- Strong interpersonal and problem-solving skills.
- Ability to work weekends and evenings
- Strong technology skills as it relates to Microsoft Suite applications, social media, advertising/promotion software.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Open Date: 05/30/2024
- Close Date: Open Until Filled
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0439P
Closing: Not specified
Job Summary
Dates
- Opening date: 29-05-2024
- Closing date: not available
Responsibilities
- Assist in the coordination planning, marketing and execution of signature campus/university events (i.e. resource fair, graduate and professional student appreciation week, On the Town and Coffee Connections events, Graduate and Professional Student Appreciation Week, etc.).
- Assists in the planning, marketing, implementation, administration, monitoring and evaluation of a comprehensive schedule of Campus-wide programming initiatives in accordance with student interests, departmental and institutional mission and objectives and University Strategic Plan.
- Provide assistance, support, advisement and learning opportunities to graduate and professional student organization leaders, in the execution of programs and events.
- Supervise on-site programs and activities, including night and weekend programs.
- Serve as a resource to faculty and staff colleagues in campus event planning and curricular/co-curricular partnerships.
- Assist with planning and implementation of Graduate and Professional Student Orientation and Welcome events and additional programming for entering students.
- Assist in the development and administration of student professional development and leadership activities to enhance personal and professional competencies.
- Maintain, monitor and coordinate Presence platform with student organizations.
- Work with student organizations, serving as a resource in the areas of risk management, contracting, event approval, collaboration, accountability, leadership development, budgeting, student organization fundraising, etc.
- Serve as administrative liaison with student organizations and faculty/staff advisors. Maintains contact with student organizations and advisors to ensure continuity of programs.
- Intentionally seek out collaborative and interdisciplinary opportunities with other university departments.
- Utilize email, social networking sites and other new media opportunities to promote student life and activities to the campus/University. Maintain social media accounts for the unit.
- Assist in the development and maintenance of unit website/webpage content and the creation, content and visual design of electronic newsletters and other electronic methods information delivery to students as well as the development of departmental publications.
- Monitor event budgets and ensure compliance with University fiscal policies and procedures.
- Request and negotiate contracts with vendors/students to plan events and services; manage process in line with institutional protocols
- Assist in the development of strategic goals and objectives in accordance with department, University and division strategic priorities.
- Serve as a student advisor or committee member on conduct related matters.
- Other duties as assigned in accordance with departmental, divisional and institutional needs and goals.
Requirements
- Bachelor’s Degree required, Master’s degree preferred.
- Professional experience in activity-related programming (orientation, student organizations, student programming), or a combination of education and experience from which comparable skills and knowledge are acquired.
- Previous experience in working with graduate/professional students desired
- Ability to work evening and weekend as necessary.
- Demonstrated organizational, administrative, and budget skills
- Knowledge and experience in social media use and application
- Strong oral, written, interpersonal communication and customer service skills.
- Ability to effectively organize and prioritize work demands with an attention to detail.
- Ability to deal effectively with a wider range of individuals and groups within and outside the University.
- Ability to work effectively both independently and as part of a team with enthusiasm, initiative and creativity.
- Experience in working in Microsoft Word, Excel, Adobe, PowerPoint and social media applications.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0441P
- Open Date: 05/29/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 12-06-2024
- Closing date: not available
Responsibilities
- Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
- Assist in departmental budget planning; monitor expenditures and process budget documents.
- Assist in designing, implementing and maintaining departmental filing, record keeping and reporting systems, including computer applications.
- Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.
- Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.
- Prepare (write, design, draft, edit, etc.) various written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and so forth.
- Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes, drafting outlines, policies, procedures, schedules, forms, related instructional and promotional material, coordinating the implementation of new program plans or operating policies/procedures/schedules, etc.
- Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.
- Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.
- Support, schedule, compile, and maintain activities and records of departmental research, grants, and drug trials.
- Perform regular administrative duties for senior department staff or administrators on a limited basis: answer phones and carry out standard reception tasks, type/print using word processor correspondence, reports, etc., order office supplies, maintain appointment calendars, screen and distribute mail, photocopy; set up meetings, etc.
- Perform other duties as required.
Requirements
- Associate’s Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Good planning, administrative and organizational skills.
- Good writing, math and basic research skills.
- Good typing/word processing and other general office skills.
- Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.
- Good general understanding of the higher education organizational structure and its administrative operations.
- Ability to deal effectively with a wide variety of individuals inside and outside of the University community.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About The University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0450P
- Open Date: 06/12/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 10-06-2024
- Closing date: not available
Responsibilities
- Manage efficient daily operations of the HR office and provide administrative support including but not limited to managing the front desk, phone, general HR email inbox, tracking and ordering supplies, sorting mail, submitting IT and facilities work orders and other office support duties.
- Provides front-line HR support and superior customer service.
- Partner with internal HR teams, Payroll, Recruiting, to resolve manager and employee questions within defined timelines
- Oversee background check program for the university.
- Schedules, greets and assists new hires (benefits eligible, students, and adjuncts) in completing the I-9 work authorization documents and other associated paperwork.
- Work with various departments to streamline new hire process for those employees who are not included on the online system: adjuncts, temporary employees and student workers.
- Provides administrative support Human Resources and Office of Title IX and Civil Rights Compliance including meeting coordination, and processing of invoices, departmental purchase cards and budget.
- Maintain and create applicable standard operating procedures and proactively identify and address internal process improvement.
- Assist with updates and modifications to website and social media accounts, as need.
- Responsible for HR storage management.
- Assist team with various special projects.
- Confer regularly with immediate supervisor, other department and University personnel, and/or various individuals/organizations to plan and coordinate departmental activities, inter-office communications in order to exchange information, resolve problems, etc.
- Perform other related duties as assigned.
Requirements
- Associate’s Degree plus two years of relevant experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Prior experience working in a human resources office preferred.
- Ability to work under pressure, to adjust to constant changes and handle multiple tasks.
- Ability and desire to grow and develop in a position.
- Judgment, tact, and resourcefulness required.
- Ability to maintain a high level of confidentiality.
- Ability to work independently.
- Knowledge of safe working procedures and security measures related to work performed.
- Previous experience in office management and organizing and coordinating events preferred.
- Proven experience troubleshooting and problem solving on the fly.
- Ability to respond to a broad spectrum of questions regarding University policies, procedures, benefits, etc.
- Basic comfort with learning and utilizing technology including databases and Microsoft Office suite, Canva and social media to perform necessary tasks and to automate processes as appropriate.
- Ability to manage time and prioritize task completion is required.
- Ability to meet deadlines with quality results often in situations of high urgency.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0447P
- Open Date: 06/10/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 06-06-2024
- Closing date: not available
Responsibilities
- Coordinates the University’s Immunization Compliance Program
- Maintains and updates the Electronic Health Record database appropriately
- Assists with the clearance and compliance of students in meeting matriculation requirements to ensure compliance with university requirements for attendance and requirements to participate in clinical and other experiential leaning opportunities
- Processes student health records for clearance
- Serves as a resource for students regarding the University’s immunization requirements
- Attends training and in-service sessions to maintain current programmatic policy and procedures and technological information
- Works closely with academic and other units to identify and ensure unit compliance requirements
- Upholds University mission through work performed
- Performs other duties as assigned
Requirements
- Must be licensed in Maine as a health care provider: RN, ATC, MA or CNA and have two to four years of experience
- Excellent oral, reading and writing, and organizational and time management, and data gathering skills
- Ability to learn and use an electronic heath record
- Exercise cultural competency and respectful consideration in a student population representing diverse cultures
- Maintain professionalism, good judgment, and confidentiality
- Ability to interact with a variety of people both in-person, via email, and on the telephone
- Ability to work in a fast-paced setting with multiple demands that often occur at the same time
- Understand and follow guidelines of HIPAA policy for patient confidentiality
- Preferred: Experience or training in a healthcare field
- Working knowledge of Electronic Health Records (EHR) systems
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees
- The package includes varied health and dental plans
- A retirement plan that includes up to an eight percent match
- Extensive paid leave including holidays, vacation, sick, and personal time
- Educational benefits
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Both ME Campuses
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings
- In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges
- We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community
- The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran
- Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity
- Posting Number: 2022PS0421P
- Open Date: 06/06/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 16-05-2024
- Closing date: not available
Responsibilities
- Manage, organize, and schedule on-campus clinical experiences for year 1 and 2 medical students
- Coordinate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty/staff, or individuals outside the University system
- Maintain compliance with HIPAA and OSHA standards and monitor required immunizations with appropriate university offices
- Explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems; route to senior staff members as appropriate
- Design and maintenance of appropriate databases and data management/reporting systems; use of LMS to maintain and disseminate descriptions, evaluations, and other documents pertaining to tracking student experiences
- Coordinate with the Curriculum Director, Course Directors, Performance/Simulation Center managers and Academic Coordinators to achieve curricular goals and planning
- Assist in mapping curriculum as it relates to clinical experiences
- Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University community to plan and coordinate activities, exchange information, resolve problems, and other related tasks
- Commit to actively fostering a welcoming culture of inclusion and diversity
- Perform other related duties as assigned
Requirements
- Associate’s Degree in business or other appropriate discipline, with two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired
- Broad base of general clerical/secretarial skills, including typing/word processing, filing, phone/office reception, and so forth
- Experience in organizing and maintaining a moderately complex filing and records systems
- Previous experience with computerized information systems desirable, and possibly required
- Good reading, spelling/grammar and general writing and math skills
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees
- The package includes varied health and dental plans
- A retirement plan that includes up to an eight percent match
- Extensive paid leave including holidays, vacation, sick, and personal time
- Educational benefits
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity
- Posting Number: 2022PS0422P
- Open Date: 05/16/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 29-05-2024
- Closing date: not available
Responsibilities
- Serves as the coordinator of first year co-curricular initiatives in concert with key UNE offices and staff including the key leaders of the College of Arts and Sciences and Westbrook College of Health Professions.
- Develop, implement and assess a cohesive FYE co-curriculum that includes peer mentoring, living learning communities, and a wide variety of educational and social programming.
- Develop the curriculum for, including materials and workshops, the ongoing training and education of FYE Living/ Learning, and Themed Living Communities.
- Collaborate with a variety of academic and co-curricular units in the planning, implementation, and assessment of UNE’s Living/ Learning and Themed Living Communities
- Serving as a liaison to the undergraduate colleges, provides support and resources pertinent to the delivery of first year experience courses.
- Oversees all aspects of the FYE Mentor Program, including the recruitment and training of student mentors, and the marketing and evaluation of the program.
- Recruit, train, supervise, and evaluate a team of dynamic student staff.
- Assists in the training of the first-year area Resident Advisor team, and confer regularly with Area Coordinators on strategies to address trends and student success concerns using a wide variety of resources.
- Work in partnership with the Director of Student Engagement to plan and implement the Undergraduate New Student Orientation Program, and coordinate Weeks of Welcome, Convocation, and Homecoming Weekend programs.
- Develop and update marketing materials and tools for the First Year Experience, including website content, brochures, posters, bulletin boards, and social media accounts.
- Serves on various campus-wide, divisional, and departmental committees.
- Advise the First Year Class Council.
- Assist in the planning and facilitation of the annual student leader hiring process.
- Works closely with the Associate Provost for Student Success on a variety of student success initiatives.
- Supports a variety of retention initiatives, and assists with the assessment of first year students using NSSE, SSI, and other appropriate survey instruments.
- Collaborates with key stakeholders in the creation of a comprehensive parent/family outreach strategy.
- Perform other related duties as assigned.
Requirements
- Master’s Degree in Education, College Student Personnel, Higher Education Administration, or related discipline preferred and 2-4 years of professional experience, with specific familiarity of First Year student issues and programming desired or a combination of education and experience from which comparable skills and knowledge are acquired.
- Experience executing and evaluating retention initiatives with a focus on demonstrated learning outcomes preferred.
- Demonstrated success planning and implementing programs for students in transition.
- Strong organizational and managerial success.
- Success in establishing relationships and fostering collaborative partnerships.
- Ability to work evenings and weekends as required.
- Technical skills, learning outcomes, and program assessment experience desirable.
- Proven record of successfully employing social media and marketing strategies.
- Strong communication in written and oral forms.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Open Date: 05/29/2024
- Close Date: Open Until Filled
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0424P
Closing: Not specified
Job Summary
Dates
- Opening date: 17-05-2024
- Closing date: not available
Responsibilities
- Recruit, train, and supervise graduate, and undergraduate peer tutors for subject areas and writing for both on-campus and online tutoring.
- Ensure appropriate response to student queries for tutoring within 24 to 48 hours.
- Utilize relevant software to schedule, track, and report utilization of tutoring services.
- Maintain current knowledge of trends and best practices in tutoring and writing support.
- Maintain standards of College Reading and Learning Association (CRLA) training certification and assist with certification renewal applications.
- Design and coordinate tutoring services for new academic departments, colleges and/or programs as needed.
- With supervision of SASC Director and in consultation with Asst. Director, monitor spending in tutor budget lines.
- Provide appropriate referrals to academic departments, Student Support Services, and other university resources as necessary to help students achieve their academic goals.
- Collaborate with faculty and other SASC staff to strengthen all academic support services.
- Assist in maintaining tutoring-related content on SASC intranet site and other electronic media that accurately and efficiently connects SASC resources to students.
- Attend new student orientations, open houses and recruitment events as needed.
- Assist in maintaining the SASC as an inviting study space, maintain up-to-date print and electronic resources for tutors including models, equipment, and textbooks relevant to UNE courses.
- In coordination with UNE libraries, bookstore, and Information Technology, develop and maintain SASC references/resources for tutors.
- Commit to actively fostering a welcoming culture of inclusion and diversity.
- Complete UNE new employee orientation and sexual harassment training within 30 days of the date of hire.
- Understand and comply with the University of New England Safety Manual.
- Perform other related duties as assigned.
Requirements
- Master’s degree in Education or similar and at least two years’ experience working in a post-secondary tutoring or writing center setting or a combination of education and experience from which comparable knowledge and skills are acquired.
- Online education experience desired.
- The successful candidate will be proficient with learning management systems and other technologies that support learning centers.
- Experience with College Reading and Learning Association International Tutor Training Program strongly preferred.
- Excellent teaching and motivational skills; ability to work with students both individually and in small groups; ability to adapt to diverse learning needs; sensitivity to needs of under-prepared and struggling students and adult and online learners.
- Demonstrated knowledge of post-secondary tutoring systems and pedagogy.
- Ability to plan and deliver comprehensive tutor training from introductory to advanced levels.
- Excellent interpersonal, oral, and written communication skills.
- Ability to work independently, without direct supervision; organize workflow, prioritize tasks, and complete projects by target dates.
- Ability to analyze/solve problems and exercise judgment in resolving or referring special or non-routine situations.
- Ability to assess, plan, organize and supervise academic assistance activities to individuals and groups, both online and in person.
- Highly proficient in technologies including but not limited to Microsoft Office Suite, learning management systems, and data management software.
- Ability to establish positive and respectful working relationships with students, faculty, and staff to provide an integrated approach to addressing learning assistance needs.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Open Date: 05/17/2024
- Close Date: Open Until Filled
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0401P
Closing: Not specified
Job Summary
Dates
- Opening date: 30-04-2024
- Closing date: not available
Responsibilities
- Manage an assigned geographic recruitment territory, or territories, at various points of the year.
- Plan and coordinate a wide variety of activities and tasks associated with medical recruitment functions, closely coordinating with medical admissions support in the Office of Graduate and Professional Admissions.
- Carry out/participate in key research, planning and evaluation tasks related to recruitment for admissions, typically involving the analysis of enrollment patterns and student profiles, development of overall marketing strategies and specific recruitment plans and schedules, preparation of enrollment projections, publications planning, and similar activities.
- Speak with and provide information to prospective applicants to osteopathic medical programs through in-person meetings, phone conversations and email dialogue; provide tours of campus and other follow-up contact.
- Coordinate various aspects of the enrollment management process including but not limited to: Coordinating the planning, execution and assessment of UNE COM Open Houses. Recruiting, interviewing, training and scheduling volunteer tour guides/hosts from on-campus COM classes. Connect prospective students and applicants with tour guides/hosts for personalized campus visit, including ability to attend lectures. Schedule tour guides/hosts for interview days.
- Plan, supervise and assess the UNE COM digital recruitment efforts, including but not limited to the CareerEco virtual events, virtual visits, and web or other electronic media presence.
- Develop and train student volunteers to email prospective students and applicants; work with administrative staff members to oversee ‘contact with a current student’ program.
- Plan and coordinate sequential communication of recruitment related materials. Draft all communication used in the recruitment and admissions process (electronic and other media) letters, routine reminder emails, webpages, etc. in tandem with Graduate Admissions.
- Coordinate brochure development and production with UNE-contracted vendors, including but not limited to, organizing photo shoot days, soliciting data and direct quotes for publication use, and manage development or revision production schedule.
- Initiate mail, email and telephone contact with prospective applicants and respond to email and telephone inquiries regarding osteopathic medicine programs. Track and maintain regular contact with feeder schools and pre-health advisors, including feeder schools which will increase the under-represented in medicine cohort of incoming classes.
- Compile data for, and prepare various reports and analyses related to assigned functions.
- Confer regularly with supervisor, other admissions staff, UNE COM and graduate program administrators and faculty, and other UNE and UNE COM personnel to plan, coordinate and evaluate activities/projects/systems, discuss specific applications, exchange information, investigate and resolve problems, and the like.
- Lead planning, administration and regular reporting of the operating budget of assigned functional area.
- Hold regular one-on-one meetings with teammates and support staff and contribute to performance reviews.
- Exercise sound judgment and confidentiality according to HIPAA and FERPA standards and other training requirements.
- Perform other related duties as assigned.
Requirements
- Bachelor’s degree plus at least one to three years of administrative /coordinative experience or a combination of education and experience from which comparable knowledge and skills are acquired.
- Experience in a medical school or related setting is preferred.
- Experience in admissions/enrollment management preferred.
- Ability to effectively interact with prospective medical students, pre-med and other college advisors, UNE COM faculty, staff and alumni, requiring well developed interviewing, advising and cultivation skills.
- Administrative and organizational skills, ability to handle demanding, high volume, diverse workload.
- Experience in public relations and conference/event planning and execution desired.
- Experience in computer software systems and applications for tracking recruitment of applicants and alumni.
- Ability to relate well with others and perform duties with a high degree of integrity, confidentiality, and adherence to professional ethical standard.
- Ability to travel extensively as necessary (significant periods of time during recruitment season).
- Ability to regularly work evenings and week-ends as needed.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Both ME Campuses
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0399P
- Open Date: 04/30/2024
- Close Date: missing
- Open Until Filled: Yes
Closing: Not specified
Job Summary
Dates
- Opening date: 09-04-2024
- Closing date: not available
Responsibilities
- Working independently, provide personal support to students and act as the student’s main point of contact regarding meeting curricular requirements during the third and fourth years of their program of study.
- Provide guidance, advice and oversight to students in their interactions with all national scheduling, documentation, and application platforms used by various residency programs for preparation, assignment, and Matching.
- Develop a mastery of Visiting Student Learning Opportunities, Clinician Nexus, AMOpportunities, My Clinical Exchange and other platforms and their requirements as they pertain to students’ electronic application and scheduling of the required elective rotations, sub-internships and audition rotations.
- With the goal of identifying at-risk students, monitor all faculty evaluations for patterns. Communicate potential problems to the Senior Associate Dean for Clinical Education and the student’s advisor. Follow through to resolution.
- Understand the academic requirements and nuances of each individual student’s unique pathway to graduation and guide each student to meet their individual long-term progress toward degree completion and Match.
- Provide concierge-type assistance to new, continuing and returning students’ questions with particular attention paid to building and maintaining relationships and ensuring student success under stressful conditions.
- Proactively contact students by email or telephone when questions arise regarding scheduling strategies. This requires an in-depth personal knowledge of resources, and how best the student can access these resources in order to maximize their clinical rotation experience.
- Meet with students via Zoom on evenings and weekends and function as part of a team by answering questions and providing advising options and opportunities.
- Complete necessary supplemental documentation requested by clinical hosts; examples are, but are not limited to, immunization forms, application forms, letters of good standing, etc.
- Input student evaluations received in non-electronic format as needed.
- Assure accuracy of credits and grades as they appear on all documents. Assist students with obtaining clinical grades from rotation sites when appropriate.
- Develop strategies to improve processes within the department for the benefit of students.
- Be willing to create and deliver presentations to the class via PowerPoint or similar and act as part of a team to disseminate information either in person or on remote platforms such as Zoom.
- Participate in committees as they pertain to job function and responsibilities.
- Maintain accurate and complete records.
- Attend conferences and clerkship caucus events both on and off campus.
- Perform other related duties as assigned.
Requirements
- Bachelor’s degree or equivalent experience, plus relevant customer service experience in a fast-paced, high-distraction, high acuity environment or a combination of education and experience from which comparable knowledge and skills are acquired.
- At least two years of higher education administration or student services desirable.
- Ability and passion for building strong personal relationships and serving others.
- Experience with spreadsheets, databases, presentation software and word processing.
- Strong interpersonal skills, written and verbal communication, and creative problem-solving skills.
- Ability to relate well with others and perform duties with a high degree of integrity, confidentiality, and adherence to professional ethical standards.
- High level of customer service.
- Ability to work independently as well as part of a team.
- Excellent organizational, multi-tasking skills and high level of attention to detail.
- Ability to work under pressure of deadlines and/or time limitations.
- Willingness and ability to learn new software.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About The University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0373P
- Open Date: 04/09/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 20-03-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department receptionist; type/print using word processor correspondence, exams, reports, manuals, and the like; order office supplies; maintain appointment calendars; screen incoming mail; set up meetings; photocopy, and so forth.
- Coordinate, initiate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty or staff, or individuals outside the University system.
- Organize and maintain various departmental files and records, frequently involving cross filing and cross-referencing of systems.
- Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers: design and basic programming of appropriate databases and data management/reporting systems using various PC software; initial database input; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, and in response to specific requests by the supervisor or other staff members.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform various bookkeeping functions: initiate and process financial documents related to operating budgets or special accounts; monitor financial activity; organize and maintain financial records; prepare related reports.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency: explain policies and procedures, answer various questions, coordinate services and assistance, handle special requests or problems, routing them to senior staff members as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University to plan and coordinate activities, exchange information, resolve problems, and other related tasks.
- Train and oversee the work of junior staff members and student assistants.
- Other related duties as assigned.
Requirements
- Associate’s Degree in business or other appropriate discipline, plus one to two years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.
- Good basic administrative and organizational skills.
- Experience in organizing and maintaining a moderately complex filing and records systems.
- Previous experience with computerized information systems desirable, and possibly required.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations.
Benefits
- Varied health and dental plans
- A retirement plan that includes up to an 8% match
- Extensive paid leave including holidays, vacation, sick and personal time
- Educational benefits
Notes
- Position Type: Professional Staff
- Faculty Track: Not specified
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Hybrid flexible work options (must be able to attend meetings and regularly scheduled days on the Portland/Biddeford campus)
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0369P
- Open Date: 03/20/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 12-03-2024
- Closing date: not available
Responsibilities
- Participates in the planning and execution of administrative operations including regular secretarial duties.
- Serves as the department receptionist and welcomes and directs visitors and guests.
- Monitors compliance with policies and procedures.
- Manage a high volume of cash deposits, process paperwork, prepares deposits and coordinates with Student Accounts as needed.
- Compiles reports, maintains records and other documents, and coordinates special events.
- Serves as the department initiator within People Admin and coordinates with Human Resources and Payroll as needed.
- Oversees evaluation of documents submitted for administrator’s signature.
- Provides support for long-range planning and scheduling activities.
- Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
- Prepares meeting agendas and minutes for dissemination.
- Acts as administrator’s representative in dealing with third parties and manage the Director’s calendar.
- Researches, coordinates and handles special projects and events.
- Provide complex administrative support for the department, including confidential issues.
- Monitor the purchase cards for the administrative team.
- Manage University Tickets (online ticketing platform) and Ad Astra (room reservation system)
- Coordinate hiring paperwork and process for part-time professional staff, as well as for camps and clinics.
- Performs other related duties as assigned.
Requirements
- Bachelor’s degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Outstanding interpersonal and verbal communication skills.
- Ability to provide excellent customer service to a diverse population.
- Ability to multi-task and work cooperatively with others both internal to the athletics department as well as across the campus and local community.
- Solid organizational and planning skills.
- Experience in task management and managing business operations.
- Experience within the specific duties, policies and computer systems described in the position description.
- Strong problem-solving skills.
- Proficiency in maintaining professional calendars with frequent changes.
- Adept at prioritizing tasks due to competing demands.
- Organizational and time management skills.
- Excellent decision-making abilities based on competing and complex information from multiple sources.
- Ability to work with tact on complex, sensitive, and confidential issues.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0361P
- Open Date: 03/12/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 02-01-2024
- Closing date: not available
Responsibilities
- In coordination with the Academic and Student Affairs teams as well as the Dean’s office, this position will carry out all assigned daily administrative and operational duties related to supporting faculty and students, programs and services, and other key administrative functions that promote the College’s academic mission in a student-centered environment.
- Provides a high level of administrative, communication, and organizational support
- Prepares courses within the Learning Management System for each term and maintains them throughout the semester
- Uploads and enters information into Learning Management System and other appropriate software programs
- Reviews and edits lecture capture files
- Builds and deploys electronic assessments and generates performance reports
- Provides support for students requiring accommodations (proctoring)
- Assists with gathering information for electronic textbook order annually and maintains textbook lists for each class
- Trains students and faculty on academic software systems
- Prepares and organizes data in reports; assists with data collection and maintains databases and spreadsheets
- Assists with maintaining academic and course calendars and schedules
- Confers regularly with the Academic Affairs team
- Serves as a resource for faculty who need assistance with classroom technology
- Assists with monitoring compliance with academic-related policies and procedures
- Ensures that the University’s intellectual property guidelines are followed
- Prepares reports, takes minutes, tracks actions and recommendations, and provides other support for CDM Committees as assigned
- Collects and maintains paper and electronic documentation and disseminates information as necessary
- Implements and maintain records consistent with records retention policies and FERPA
- Maintains confidentiality and handles sensitive information
- Assists with on-boarding of new faculty and staff and new student orientation
- Responds quickly to faculty or student concerns
- Participates in the accreditation process and site visits
- Maintains current knowledge of University policies and procedures
- Maintains regular attendance and reliability
- Assists with new college programs, services, and initiatives, as necessary
- Performs other duties, as assigned
Requirements
- Bachelor’s degree in any field and 1 to 3 years of relevant administrative experience in higher education or similar medical/dental organizational environment or a combination of education and experience from which comparable knowledge and skills are acquired
- Knowledge of and experience working with a Learning Management Systems is preferred.
- Strong computer skills and extensive knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Google Docs and other programs such as Brightspace, Examsoft, CoursEval, VitalSource, and Ad Astra.
- Experience in academic affairs or educational support is preferred
- Strong computer skills and ability to quickly learn new software systems
- Excellent oral, written, reading, and spelling/grammar skills
- Proven ability to effectively manage multiple priorities and meet deadlines
- Strong planning, administrative, and organizational skills
- Ability to build strong professional relationships and problem solve in team-based environment
- Demonstrated effective interpersonal communication skills
- Strong verbal and written communication skills
- Ability to provide excellent customer service and work effectively in a diverse community
- General understanding of higher education organizational structure and administrative operations
- In addition, the individual must possess the knowledge, skills and abilities, or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities
Benefits
- As a full-time, entry level hourly employee of UNE CDM, you will have access to an outstanding benefit package that includes health and dental coverage, generous holiday schedule and PTO, retirement match, select position-related continuing education and development, and reduced college tuition for yourself, spouse/partner, and your dependents. A full list of benefits can be found here (Benefits | University of New England in Maine).
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0319P
- Open Date: 01/02/2024
- Close Date: Open Until Filled