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Administrative Coordinator, Graduate Admissions
University of New England Portland, MEDates
- Opening date: 03-06-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department front desk associate; type/print using word processing for correspondence, reports, manuals, etc.
- Organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.
- Perform a variety of tasks related to the maintenance of computerized departmental data
- Daily data entry and data management using various PC software; ongoing use of the system, involving regular data entry updates.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions, as needed.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, in response to specific requests by supervisor.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency; explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department personnel, to plan and coordinate activities, exchange information, resolve problems, etc.
- Perform other related duties as assigned.
Requirements
- Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Broad base of general and specific administrative skills, including typing/word processing, filing, phone/office reception and customer service.
- Excellent organizational skills; experience in organizing and maintaining moderately complex filing and records systems.
- Data entry skills and experience with a variety of software technologies; ability to multi-task.
- Excellent reading, spelling/grammar and general writing and math skills; requires close attention to detail.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Half Time
- Months: 12
- Campus: Portland, ME
- Work hours: Monday through Friday, 9:00 am to 2:30/3:00 pm
- University: University of New England
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0429P
- Open Date: 06/03/2024
- Close Date: Open Until Filled
Position Type | Professional Staff
Faculty Track |
Position Title | Administrative Coordinator, Graduate Admissions
Employment Status | Half Time
Months | 12
Campus | Portland, ME
Description | The Administrative Coordinator performs a wide variety of basic and specialized administrative tasks related to the Office of Graduate Admissions & Recruitment. This is a half-time position, Monday through Friday, with work hours from 9:00 am to 2:30/3:00 pm.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE’s benefits package.
Responsibilities | Oversee and carry out various day-to-day departmental administrative functions.Perform regular administrative duties for the department: answer phones and serve as department front desk associate; type/print using word processing for correspondence, reports, manuals, etc.Organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.Perform a variety of tasks related to the maintenance of computerized departmental dataDaily data entry and data management using various PC software; ongoing use of the system, involving regular data entry updates.Develop and maintain various logs and other manual record-keeping systems related to assigned functions, as needed.Compile a variety of information from both manual and computerized records and files for regular and special reports, in response to specific requests by supervisor.Prepare/coordinate bulk or other special departmental mailings.Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency; explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems as appropriate.Perform other specialized or technical administrative tasks related to the department’s primary function.Confer regularly with immediate supervisor, other department personnel, to plan and coordinate activities, exchange information, resolve problems, etc.Perform other related duties as assigned.
Qualifications | Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.Broad base of general and specific administrative skills, including typing/word processing, filing, phone/office reception and customer service.Excellent organizational skills; experience in organizing and maintaining moderately complex filing and records systems.Data entry skills and experience with a variety of software technologies; ability to multi-task.Excellent reading, spelling/grammar and general writing and math skills; requires close attention to detail.Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
EEO Statement Summary | Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE) | Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Faculty Track |
Position Title | Administrative Coordinator, Graduate Admissions
Employment Status | Half Time
Months | 12
Campus | Portland, ME
Description | The Administrative Coordinator performs a wide variety of basic and specialized administrative tasks related to the Office of Graduate Admissions & Recruitment. This is a half-time position, Monday through Friday, with work hours from 9:00 am to 2:30/3:00 pm.
About the University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE’s benefits package.
Responsibilities | Oversee and carry out various day-to-day departmental administrative functions.Perform regular administrative duties for the department: answer phones and serve as department front desk associate; type/print using word processing for correspondence, reports, manuals, etc.Organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.Perform a variety of tasks related to the maintenance of computerized departmental dataDaily data entry and data management using various PC software; ongoing use of the system, involving regular data entry updates.Develop and maintain various logs and other manual record-keeping systems related to assigned functions, as needed.Compile a variety of information from both manual and computerized records and files for regular and special reports, in response to specific requests by supervisor.Prepare/coordinate bulk or other special departmental mailings.Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency; explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems as appropriate.Perform other specialized or technical administrative tasks related to the department’s primary function.Confer regularly with immediate supervisor, other department personnel, to plan and coordinate activities, exchange information, resolve problems, etc.Perform other related duties as assigned.
Qualifications | Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.Broad base of general and specific administrative skills, including typing/word processing, filing, phone/office reception and customer service.Excellent organizational skills; experience in organizing and maintaining moderately complex filing and records systems.Data entry skills and experience with a variety of software technologies; ability to multi-task.Excellent reading, spelling/grammar and general writing and math skills; requires close attention to detail.Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
EEO Statement Summary | Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE) | Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Posting Detail Information
Posting Number | 2022PS0429P
Open Date | 06/03/2024
Close Date |
Open Until Filled | Yes
Open Date | 06/03/2024
Close Date |
Open Until Filled | Yes
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