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Administrative Coordinator
University of New England Biddeford, MEDates
- Opening date: 12-06-2024
- Closing date: not available
Responsibilities
- Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
- Assist in departmental budget planning; monitor expenditures and process budget documents.
- Assist in designing, implementing and maintaining departmental filing, record keeping and reporting systems, including computer applications.
- Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.
- Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.
- Prepare (write, design, draft, edit, etc.) various written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and so forth.
- Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes, drafting outlines, policies, procedures, schedules, forms, related instructional and promotional material, coordinating the implementation of new program plans or operating policies/procedures/schedules, etc.
- Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.
- Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.
- Support, schedule, compile, and maintain activities and records of departmental research, grants, and drug trials.
- Perform regular administrative duties for senior department staff or administrators on a limited basis: answer phones and carry out standard reception tasks, type/print using word processor correspondence, reports, etc., order office supplies, maintain appointment calendars, screen and distribute mail, photocopy; set up meetings, etc.
- Perform other duties as required.
Requirements
- Associate’s Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Good planning, administrative and organizational skills.
- Good writing, math and basic research skills.
- Good typing/word processing and other general office skills.
- Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.
- Good general understanding of the higher education organizational structure and its administrative operations.
- Ability to deal effectively with a wide variety of individuals inside and outside of the University community.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About The University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0450P
- Open Date: 06/12/2024
- Close Date: Open Until Filled
Position Type | Professional Staff
Faculty Track |
Position Title | Administrative Coordinator
Employment Status | Full Time
Months | 12
Campus | Biddeford, ME
Description | The Administrative Coordinator coordinates and carries out a variety of key administrative support functions for the office of Recruitment, Student, & Alumni Services (RSAS) in the College of Osteopathic Medicine (COM).
About The University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.
Responsibilities | Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.Assist in departmental budget planning; monitor expenditures and process budget documents.Assist in designing, implementing and maintaining departmental filing, record keeping and reporting systems, including computer applications.Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.Prepare (write, design, draft, edit, etc.) various written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and so forth.Participate in key departmental planning activities related to assigned functions, with a focus on:compiling background information/data needed for planning purposesdrafting outlines, policies, procedures, schedules, forms, related instructional and promotional materialcoordinating the implementation of new program plans or operating policies/procedures/schedules, etc.Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.Support, schedule, compile, and maintain activities and records of departmental research, grants, and drug trials.Perform regular administrative duties for senior department staff or administrators on a limited basis:answer phones and carry out standard reception taskstype/print using word processor correspondence, reports, etc.order office suppliesmaintain appointment calendarsscreen and distribute mailphotocopy; set up meetings, etc.Perform other duties as required.
Qualifications | Associate’s Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.Good planning, administrative and organizational skills.Good writing, math and basic research skills.Good typing/word processing and other general office skills.Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.Good general understanding of the higher education organizational structure and its administrative operations.Ability to deal effectively with a wide variety of individuals inside and outside of the University community.
EEO Statement Summary | Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE) | Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Faculty Track |
Position Title | Administrative Coordinator
Employment Status | Full Time
Months | 12
Campus | Biddeford, ME
Description | The Administrative Coordinator coordinates and carries out a variety of key administrative support functions for the office of Recruitment, Student, & Alumni Services (RSAS) in the College of Osteopathic Medicine (COM).
About The University of New England
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.
Responsibilities | Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.Assist in departmental budget planning; monitor expenditures and process budget documents.Assist in designing, implementing and maintaining departmental filing, record keeping and reporting systems, including computer applications.Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.Prepare (write, design, draft, edit, etc.) various written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and so forth.Participate in key departmental planning activities related to assigned functions, with a focus on:compiling background information/data needed for planning purposesdrafting outlines, policies, procedures, schedules, forms, related instructional and promotional materialcoordinating the implementation of new program plans or operating policies/procedures/schedules, etc.Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.Support, schedule, compile, and maintain activities and records of departmental research, grants, and drug trials.Perform regular administrative duties for senior department staff or administrators on a limited basis:answer phones and carry out standard reception taskstype/print using word processor correspondence, reports, etc.order office suppliesmaintain appointment calendarsscreen and distribute mailphotocopy; set up meetings, etc.Perform other duties as required.
Qualifications | Associate’s Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.Good planning, administrative and organizational skills.Good writing, math and basic research skills.Good typing/word processing and other general office skills.Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.Good general understanding of the higher education organizational structure and its administrative operations.Ability to deal effectively with a wide variety of individuals inside and outside of the University community.
EEO Statement Summary | Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE) | Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Posting Detail Information
Posting Number | 2022PS0450P
Open Date | 06/12/2024
Close Date |
Open Until Filled | Yes
Open Date | 06/12/2024
Close Date |
Open Until Filled | Yes
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