Administrative experience Jobs at Australian Universities

Dates

Opening Date: 13-Sep-2024
Closing Date: 27-Sep-2024

Location

Crawley, Perth

Salary

Base salary range: $80,243 – $88,940 p.a. plus 17% superannuation.

Responsibilities

Provide expertise in a wide variety of administrative duties
Support the operations of a school and its programs
Ensure high quality service provision

Requirements

Relevant tertiary qualifications
Substantial relevant administrative experience at an appropriate level
Highly developed written and verbal communication skills
Highly developed organisational skills and demonstrated ability to prioritise and meet deadlines
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

This position is only open to applicants with relevant rights to work in Australia.

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Dates

Opening Date: 11-Sep-2024
Closing Date: 06-Oct-2024

Location

Crawley, QEII Medical Centre / SCGH

Salary

Base salary range: $91,833– $97,052 p.a. (pro-rata) plus 17% superannuation.

Responsibilities

Provide senior administrative support
Work with staff on the Integrated Rural Training Pipeline

Requirements

Relevant tertiary qualification or demonstrated equivalent competency
Substantial relevant senior administrative experience at an appropriate level
Highly developed written and verbal interpersonal and communication skills including the ability to liaise with a range of staff
Highly developed organisational skills and demonstrated ability to set priorities and to meet deadlines
Proficiency in a range of computing skills including word processing, spreadsheets, databases, internet and email

Benefits

Flexible working options considered.
26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
4 weeks annual leave with the option to purchase more.
13 weeks long service leave after seven years.
Salary packaging options.
17% superannuation, with the option to reduce to the minimum super guarantee.
25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
Incremental progression based on 12 months continuous service.

Notes

This position is only open to applicants with relevant rights to work in Australia.

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Dates

Opening Date: 03-Sep-2024
Closing Date: 24-Sep-2024

Location

Orange (campus-based position)

Salary

Level 5 - $46,285 to $50,530 (plus 17% superannuation)

Responsibilities

Perform a range of duties in support of community engagement initiatives and the Director, External Engagement.
Diary management.
CRM database management.
Event coordination.
Travel administration.
Act as the first point of contact for external and internal customers and stakeholders.

Requirements

Adaptable and a great communicator.
Highly organised with previous administrative experience.
Comfortable liaising with stakeholders at all levels.
A passion for the local community.

Benefits

Part-time role (21 hours per week) with a supportive team.
Opportunity to make a positive impact on the local community.

Notes

Previous experience in a Community Relations role is not essential for consideration.
Applicants are expected to provide a 1 page 'statement of suitability' referencing the selection criteria.

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Dates

Opening Date: Not Available
Closing Date: Not Available

Location

UQ Brisbane City

Salary

$55.82 per hour plus 11% super

Responsibilities

Organise and carry out placement supervision and student liaison for student placements across a variety of settings.
Ensure students have achieved required hours or requirements in accordance with relevant accredited programs.
Work in collaboration with stakeholders to develop student led practice units and innovative placement opportunities.
Maintain practice currency and collaborate with academic staff to ensure teaching and learning activities, particularly to design simulation activities, reflect current best practice and emerging innovations.
Perform a range of administrative functions including liaising with University staff associated with all facets of placements and integrated learning, regarding student placement and assessments.
Any other duties as reasonably directed by the Head of Discipline, School Manager, Senior Lecturer - Clinical Academic and the Lead Practice Educators.

Requirements

Registration with AHPRA
Minimum 2 weekdays per week availability required (Tuesday and Wednesday and/or Thursday and Friday).
Expectation to be available to work across a range of shifts including AM, PM and/or swing shift (10am to 6 pm).
Minimum of 5 years Registered nurse experience.
Certificate IV in training and assessment (highly desirable).
Previous nursing student facilitation experience (highly desirable).
Clinical Education postgraduate qualification (highly desirable).

Benefits

Casual academic position with competitive hourly remuneration.
Superannuation benefits.
Opportunity to work in a dynamic educational environment.

Notes

Mandatory Immunisations: Evidence of immunisation against certain vaccine preventable diseases is required for this role.
Work Rights: Unrestricted work rights in Australia are required for this appointment; visa sponsorship is not available.

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Dates

Opening Date: 24-Sep-2024
Closing Date: 30-Sep-2024

Location

Flexible location + hybrid work arrangements

Salary

HEW 5 $80,199 - $89,950 + 17% Superannuation

Responsibilities

Assist with and respond to customer enquiries, provide timely and accurate advice and administrative support to the admission and RPL function.
Respond promptly to requests, queries, or complaints to ensure client needs are met to agreed standards and timelines.
Undertake administrative tasks and services relating to admissions and RPL.
Provide advice and make appropriate referrals to other areas of the University as appropriate.
Build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.
Present information in a clear, structured, concise and tailored way by focusing on key messages and check that messages are understood and meet audience needs.

Requirements

Completion of a Degree without subsequent relevant work experience; or
Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
Completion of a Post-Trades Certificate or Advanced Certificate and extensive relevant experience as a Technician; or
An equivalent combination of relevant experience and/or education/training.
Experience in administration and related activities and services in a large organisation with complex administrative structures, policies, and procedures.

Benefits

Dynamic and diverse working environment with opportunities to grow and develop careers.
Commitment to making a positive impact through excellence in education, research, and innovation.

Notes

For a confidential discussion regarding this role, please contact Lee Reid (Team Leader, Admissions) via email lee.reid@deakin.edu.au or Carissa Anstey (Team Leader, Admissions) via email carissa.anstey@deakin.edu.au.
For a copy of the position description, please see below: PD - Officer Admissions - 564252.pdf.

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Dates

Opening Date: 14-Sep-2024
Closing Date: 22-Sep-2024

Location

North Sydney, Australia

Salary

Total remuneration valued to $106,366 - $114,254 (pro rata) pa, including salary component $89,881 - $96,546 (pro rata) pa (HEW 6), employer contribution to superannuation and annual leave loading. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.

Responsibilities

Provide administrative support to the ACU Refugee Scholarship program.
Promote and select eligible scholarship recipients.
Reconcile financial commitments.
Refer recipients to relevant support services.
Develop support programs.
Liaise with and promote to external refugee agencies.

Requirements

Candidates must hold Australian work rights to apply for this position.
For permanent/continuing roles, applicants must have permanent work rights.

Benefits

Flexible work arrangements.
Study leave provisions.
A variety of leave provisions.
Salary packaging options.
Employer superannuation contributions.
Annual leave loading.

Notes

General enquiries can be sent to Di Stevens, Associate Director - Strategy Support and Operations at: diana.stevens@acu.edu.au.
ACU does not accept candidate applications submitted by external recruitment agencies through the ACU careers website.

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Dates

16-Jun-2024 - Closing Date

Responsibilities

- Provide high level administrative and operational support to the Executive Dean and Faculty Business Director
- Organize small scale events (advantageous)
- Handle confidential information and deal with internal and external stakeholders

Requirements

- Relevant experience in a similar Executive support position
- Superior organisational, interpersonal, and time management skills
- Ability to work under pressure and meet deadlines
- Experience in resolving issues with discretion and independence

Benefits

- Free staff car parking
- 36.75 hour standard work week
- Up to 18/26 weeks of parental leave
- Salary packaging options for FBT and Non-FBT items
- Staff wellbeing program
- Free & Confidential Employee Assistance Program
- Study assistance for staff and dependents
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool

Notes

Full time, Fixed Term for 6 months (Parental Leave and Secondment Backfill)
Position Reference No: 117528643

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Dates

Opening Date: 18-Sep-2024
Closing Date: 09-Oct-2024

Location

Kensington, New South Wales

Salary

$100 K-$107 K (based on experience) + 17% Super + Annual Leave Loading

Responsibilities

Facilitate project management and provide administrative support for research on immune responses to infections and related areas.
Manage the IVPP program and support the BRIDGE and H2Seq consortiums.

Requirements

Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
Demonstrated experience providing administrative and research support with the ability to work well under pressure with attention to detail and accuracy.
Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands and problem-solving.
Project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.
Highly developed understanding of the need to maintain confidentiality and of the sensitivities of the research subject matter of IVPP.
Experience working with a range of computer systems and applications, including MS Office (including PowerPoint and Excel).
An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

Benefits

17% Superannuation and leave loading
Flexible working
Additional 3 days of leave over the Christmas Period
Access to lifelong learning and career development
Progressive HR practices

Notes

To be successful you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
Applications submitted via email will not be accepted.

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Dates

Opening Date: Not Available
Closing Date: 15-Sep-2024

Location

Western Sydney University, Penrith, NSW 2751, Australia

Salary

HEW Level 4 - $87,412 to $93,061 p.a. (comprising Salary of $73,864 to $78,638 p.a., plus Superannuation and Leave Loading)

Responsibilities

Provide professional support in the development, implementation, and evaluation of an integrated events program.
Contribute to both recruitment and current student events.
Involved in every stage of event planning, from brainstorming ideas to post-event wrap-ups.
Work closely with both internal and external stakeholders to build strong relationships and ensure smooth coordination.
Support key project management tasks like booking venues, organising logistics, and managing budgets.
Proactively solve any challenges that arise during event planning and execution.
Handle administrative tasks, manage event documentation, and oversee finances.
Assist with website updates and registration systems.
Maintain event equipment and marketing supplies.
Attend events, including some weekends.

Requirements

Degree in marketing, events, communications, or a related field, or relevant experience in event planning and execution.
Skilled in managing multiple projects with exceptional attention to detail.
Ability to thrive under pressure.
Strong teamwork and lateral thinking abilities.

Benefits

Gain hands-on experience in organising and executing impactful university events.
Opportunity to contribute to creating memorable experiences for the university community.

Notes

Only applications submitted via the WSU online recruitment system will be accepted.
You must provide evidence of your full-time working rights in Australia at the time of application.

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Dates

Opening Date: 16-Sep-2024
Closing Date: 30-Sep-2024

Location

Kensington, NSW (Hybrid work arrangement available)

Salary

From $100k-$107k + 17% superannuation & leave loading (dependent on experience)

Responsibilities

Providing high-quality admin and advisory support to stakeholders across time and attendance activities.
Monitoring and reviewing online timesheet submissions and approvals, triaging and resolving errors and non-compliance.
Reviewing and managing retrospective payment claims.
Investigating and resolving discrepancies or issues related to time and attendance submissions and records.
Offering guidance and training for new and existing users in the use of Time and Attendance, policies and compliance obligations.
Ensuring the effectiveness of Time & Attendance practices against SLAs and KPIs and participating in process improvement activities.

Requirements

Detail-oriented and attentive individual with strong administration experience.
Practiced in organizing competing priorities in a fast-paced and complex environment.
Commitment to delivering excellent client service.
Experience managing and resolving enquiries and providing support to resolve complex queries / escalate as needed.
Ability to interpret and advise on policies and to support the resolution of queries and issues.
Excellent communication skills, both written and verbal, with the ability to interact effectively with employees at all levels.
Strong interpersonal skills with experience in providing effective customer service support that fosters successful working relationships.
High attention to details with the ability to process employee information, ensuring relevance and compliance.
High computer literacy with the ability to use a range of software applications.

Benefits

Flexible Working Options (work from home, flexible hours etc)
Career development opportunities
17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
Discounts and entitlements (retail, education, fitness)

Notes

Sponsorship is not available for this role, valid Australian working rights are required on application.

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Dates

Opening Date: 06-Sep-2024
Closing Date: 29-Sep-2024

Location

Callaghan, NSW 2308

Salary

The remuneration for this position is pro-rated from $71,626 - $77,858 p.a. + superannuation and is commensurate with skills and experience

Responsibilities

Supporting the planning, setup, and maintenance of the Simulation Learning Environment.
Monitoring and maintaining equipment and consumables, ensuring they are in optimal working condition.
Collaborating with staff to meet laboratory requirements and maintain effective resource management.
Ensuring adherence to Work Health and Safety policies.
Providing administrative support, maintaining accurate and accessible records.

Requirements

Completion of a diploma level qualification with relevant work related experience; or an equivalent combination of relevant experience and/or education.
Demonstrated understanding of, or capacity to learn, develop and maintain a working knowledge of equipment commonly found in a clinical setting.
Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
Demonstrated organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
Demonstrated ability to apply a broad knowledge and experience to solve practical problems including ability to work with minimal supervision.
Demonstrated computing skills with experience in word processing, database applications, and spreadsheets and email applications.
Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.
Current driver’s license.

Benefits

Flexible working arrangements (in line with the University’s Flexible Work Policy)
17% super and salary packaging
Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
Discounts in private health insurance, gym memberships, software, travel and more
Wellbeing programs.

Notes

This continuing position is full time or part time (job share will be considered) at a HEW 4 Higher Education Level and will primarily be located at Callaghan Campus with an expectation to work at Central Coast Clinical School as required.
The University is undergoing refurbishment of the Health Education Research Building at Callaghan campus. This is an exciting time to join the School as it prepares to move into new enhanced facilities in 2025.

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