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Closing: 12-Jan-2025
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 12-Jan-2025
Location
- Hawthorn campus, Swinburne University of Technology
Salary
- HEW 5 salary + 17% superannuation and staff benefits
Responsibilities
- Be the first point of contact for students accessing services.
- Provide appropriate advice and support for educational adjustments.
- Assist students and stakeholders through various channels (face-to-face, phone, email).
- Collaborate with staff, students, and external providers to implement educational adjustments.
- Manage essential administrative tasks including database management, operational processes, finance, and human resources.
Requirements
- Demonstrated experience in high-level quality administrative and support services in a client-focused environment.
- Excellent initiative and self-management skills.
- Ability to work independently and in a team environment.
- Excellent time management and organisational skills.
- Excellent interpersonal skills with the ability to communicate tactfully and maturely.
- High level analytical and problem-solving skills.
- Demonstrated advanced skills in MS Office and experience in information and database systems management.
- Knowledge of relevant State and Commonwealth legislation regarding disability rights.
Benefits
- 17% superannuation
- Flexible working options
- Staff benefits
Notes
- This position is open only to applicants who have work rights in Australia.
- Appointment is subject to passing a Working with Children Check.
Closing: 05-Jan-2025
Job Summary
Dates
- Opening Date: 05-Dec-2024
- Closing Date: 05-Jan-2025
Location
- Ballarat, Victoria; Berwick, Victoria
Salary
- HEW 6 - $88,421 p.a. plus up to 17% superannuation
Responsibilities
- Coordinate and process the delivery of payroll service by allocating workloads and supporting payroll specialists.
- Maintain specialist knowledge and expertise of relevant industrial instruments, policies, processes and legislation.
- Provide expert advice and assistance to salary-related issues.
- Participate and contribute to the development, implementation and review of policies, procedures and projects.
Requirements
- Prior experience coordinating continuous improvement activities related to compliance.
- Demonstrated experience with leave administration, payroll reporting, salary sacrifice schemes, workers compensation, taxation, and superannuation.
- Ability to lead internal audit processes and identify continuous improvement opportunities.
- Experience in reviewing large data sets.
- Excellent oral, written, and interpersonal skills with a strong focus on providing quality customer service.
Benefits
- Full-time, continuing appointment.
- Opportunity to work in a ranked university with a commitment to student support and community engagement.
Notes
- Regular travel to Ballarat will be required if Mt Helen is not your primary campus.
- Applications are required to be submitted by Sunday, 5 January 2025.
Closing: 19-Jan-2025
Job Summary
Dates
- Opening Date: 18-Dec-2024
- Closing Date: 19-Jan-2025
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide administrative support to the Centre Management Team and all other committees, including recording minutes and action items.
- Organise logistics for meetings and events, including room bookings, calendar invitations, travel arrangements, catering, etc.
- Support preparation of reports and/or funding applications, including collection of data from stakeholders, in liaison with the Centre Manager.
- Respond to or refer a wide range of enquiries from internal and external CEAStAR members.
- Support and organise the Centre’s external engagement activities, including website and social media presence.
- Blaskovich Group duties are similar to the above, in addition to supporting preparation of grant applications and on-boarding of new members.
- Other administrative duties as assigned by the Centre Director, Deputy Director, and Centre Manager.
- Travel may be required from time to time.
Requirements
- Completion of a degree, with subsequent work experience, or an equivalent combination of relevant experience and/or education and training.
- Excellent written and interpersonal communication skills, including the ability to communicate effectively via phone, email and in person with internal and external stakeholders.
- Highly developed organisational and time management skills with a high level of attention to detail and the ability to work effectively and flexibly.
- Ability to take initiative and work independently and as part of a team.
- Experience using software and web-based platforms, including finance systems, for the reconciliation of credit cards, payment of invoices, with the ability to interpret and abide by finance policy and procedures in a large organisation.
- Experience in or knowledge of marketing and communications, including maintenance of websites and social media.
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Benefits
- Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- For more information about this opportunity, please contact Ms Veah Tapat v.tapat@uq.edu.au.
- For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- All applicants must upload the following documents in order for your application to be considered: Cover letter summarising how your background aligns to the ‘About You’ section, Resume.
Closing: 12-Jan-2025
Job Summary
Dates
- Opening Date: 16-Dec-2024
- Closing Date: 12-Jan-2025
Location
- Geelong - Waurn Ponds, Australia
Salary
- $92,573 - $99,972 + 17% Superannuation (pro rata, part time)
Responsibilities
- Consult regularly with tenants and stakeholders to clarify who requires the information, the purpose for which it is required, criteria for success and where and when advice and recommendation is required.
- Develop and provide the necessary documentation and reporting to support the management and coordination of activities including development of status updates, reports and presentations.
- Plans and prioritises work and critical activities appropriately and recognises barriers to achieving outcomes, finds effective ways to deal with them and evaluates progress.
- Coordinate internal resources including maintenance of key management systems and monitor communication tools and channels to support dissemination of key messages and promotion of progress, achievements and outcomes.
- Develop and implement practical, accessible solutions based on the research team or stakeholder needs.
Requirements
- A Degree with subsequent relevant experience; or
- Extensive experience and specialist knowledge or broad knowledge in administration support and front-line customer experience fields; or
- An equivalent combination of relevant experience and/or education/training.
- Experience in project coordination and/or administration in large complex organisations
- Experience and comfort with contemporary software products, tools and methodologies used for business analysis.
- Understanding of tenancy arrangements including awareness of contracting, health and safety, service provision in an engineering workspace would be highly desirable.
Benefits
- Dynamic and diverse working environment with opportunities to grow and develop careers.
- Commitment to making a positive impact through excellence in education, research and innovation.
- Support and encouragement for applications from diverse backgrounds.
Notes
- For a confidential discussion regarding this role, please contact Miachelle Deverell (Manager, Tenant Services Entrepreneurship) via email at miachelle.deverell@deakin.edu.au.
- For a copy of the position description, please see below: PD #566056 Program Administrator - HEW 6.pdf.
Closing: 13-Jan-2025
Job Summary
Dates
- Opening Date: 16-Dec-2024
- Closing Date: 13-Jan-2025
Location
- Sydney, NSW
Salary
- LEVEL 5 ($85k – $96k) plus 17% Superannuation and annual leave loading
Responsibilities
- Provide pro-active, practical and efficient administrative services to the UNSW MACSYS Node Leader, UNSW MACSYS chief investigators, and to any visitors, acting as the first point of contact for enquiries.
- Liaise with the administration team at MACSYS Headquarters (University of Melbourne) and other MACSYS Nodes to ensure smooth communications, flow of information, and to ensure UNSW reports and requested information is provided to MACSYS Headquarters in a timely manner.
- Assist Chief Investigators with oversight of Centre related financials, including credit card reporting and providing financial reports for MACSYS Headquarters.
- Assist in the administration of any internal grants programs and mentoring programs.
- Assist in the administration and preparation of grant funding applications and reports, travel bookings and purchasing.
- Arrange various meetings such as UNSW Node meetings and internal group meetings, including the preparation and distribution of agendas, minute taking and recording minutes, and tracking action items where and as appropriate.
- Integrate information from various sources into draft documents. This may be for the purpose of newsletters, email and other general communications to MACSYS staff and students.
- Coordinate events such as seminar programs, special events, distinguished visits and workshops, and assist the various Schools to organise postgraduate student events and other workshops.
- Maintain filing systems, databases, and other administrative systems, and/or use existing UNSW or MACSYS databases and systems to track publications, student enrolments, research grant funding and other performance measures.
- Assist with other Centre administrative duties as and when they arise.
- Interpret and apply UNSW and faculty guidelines and processes to all activities as appropriate.
- Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.
Requirements
- Bachelor’s degree with subsequent relevant experience or equivalent competence gained through a combination of education, training and experience.
- Desirable to have experience in providing administrative support in a research organisation or similar.
- Excellent interpersonal and written and verbal communication skills including ability to communicate with and influence diverse internal and external stakeholders.
- Strong time management, office management and organisational skills, ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated experience in the use of office management software especially in the use of Microsoft office, Zoom and other typical office applications/tools.
- Ability to occasionally work outside of standard hours as needed to support functions such as meetings and other project activities.
- Extensive experience working on confidential and sensitive matters and demonstrated ability to exercise discretion and tact as required.
- Demonstrated experience in maintaining databases, and in the production of reports, briefing notes, and communications material such as newsletters, flyers and email announcements.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.
Notes
- You should systematically address the selection criteria listed within the position description in your application.
- Please apply online - applications will not be accepted if sent to the contact listed.
Closing: 15-Jan-2025
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 15-Jan-2025
Location
- Canberra / ACT, ACT, Australia, 2601
Salary
- $62.55 - $72 per hour plus 12.5% superannuation
Responsibilities
- Contribute to the successful delivery of accredited Psychology and Medicine programs
- Work with a team of professionals delivering health, medicine, and psychology education programs
- Use and develop skills in program delivery and operations
Requirements
- Must have rights to live and work in Australia
- Undergo a background check during the recruitment process
- Address the selection criteria in the application
Benefits
- Casual employment with competitive hourly rate
- Opportunity to work in a prestigious university environment
- Engagement with a diverse team and community
Notes
- The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.
- An offer of employment is conditional on satisfactory results.
Closing: 03-Jan-2025
Job Summary
Dates
- Opening Date: 12-Dec-2024
- Closing Date: 03-Jan-2025
Location
- St Lucia Campus
Salary
- Salary in the range $73,072.86 - $77,476.66 (HEW 4), plus a generous super allowance of up to 17%.
Responsibilities
- Provide high-level administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Manage office operations, including facilities, procurement, and financial processes. Ensure compliance with University policies and procedures.
- Liaise with internal and external stakeholders, responding to enquiries and providing information.
- Coordinate events and meetings.
Requirements
- Relevant qualifications and experience in administration or a related field.
- Strong understanding of University policies and procedures.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Excellent communication and interpersonal skills. Ability to work independently and collaboratively, prioritize tasks, and meet deadlines.
- Strong attention to detail and commitment to providing high-quality customer service.
- Knowledge of UQ systems such as UniFi, Archibus and Si-Pass would be considered an advantage.
- Must maintain unrestricted work rights in Australia for the duration of this appointment.
Benefits
- 17% superannuation contributions, 17.5% annual leave loading.
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
- On campus childcare options, Cheap parking (from just $5.75 a day), Salary packaging options.
Notes
- All applicants must upload a cover letter addressing the ‘About You’ section and a resume.
- For more information about this opportunity, please contact Mr James Cornish, james.cornish@uq.edu.au.
- For application queries, please contact talent@uq.edu.au stating the job reference number (R-46253) in the subject line.
- The next update and shortlisting will begin in the second week of January 2025.
Closing: 03-Jan-2025
Job Summary
Dates
- Opening Date: 11-Dec-2024
- Closing Date: 3-Jan-2025
Location
- St Lucia Campus
Salary
- Base salary will be in the range $62,329 - $63,789 + 17% Superannuation (HEW Level 2)
Responsibilities
- Provide exceptional customer service in person, email, and over the phone
- Undertake straightforward or routine administrative activities
- Undertake basic electronic filing, mail coordination, and other correspondence tasks
- Assist with basic aspects of events and activities
- Coordinate office maintenance, supplies, and materials
- Perform other tasks as requested by the supervisor
Requirements
- Experience in the printing industry or a strong interest in learning about the printing industry
- Completion of Year 12 without work experience, or completion of Certificates I or II in a relevant area or an equivalent combination of experience/training
- Good verbal and written communication skills
- Customer/client service skills and telephone techniques
- Basic computer literacy skills and some experience using the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook)
- Effective time management skills
- Attention to detail
- Valid driver's license
Benefits
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts
- UQ Study for Staff
- On-campus childcare options
- Affordable parking
- Salary packaging options
Notes
- Applicants must upload a cover letter summarizing how their background aligns with the 'About You' section and a resume
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential
- Applications close on 3 January 2025 at 11.00pm AEST (R-43444)
- Interviews tentatively scheduled for Wednesday 8th January 2025
Closing: 05-Jan-2025
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 05-Jan-2025
Location
- Townsville, QLD, Australia
Salary
- HEWL 5 – HEWL 6 $74,401 - $92,948 + 17% superannuation
Responsibilities
- Provide administrative support for research activities, including scheduling meetings, managing correspondence, and maintaining records.
- Assist with the preparation and submission of research applications, reports, and documentation.
- Coordinate project timelines, deliverables, and milestones to ensure successful project completion.
- Liaise with internal and external stakeholders to facilitate collaboration and communication.
- Maintain up-to-date records of budgets, project plans, and other essential documentation.
- Support compliance with relevant policies, procedures, and regulatory requirements.
- Contribute to the preparation of presentations, reports, and other research-related materials.
Requirements
- Experience in providing administrative or project support, preferably in a research or academic setting.
- The ability to work collaboratively as part of a team and build positive relationships with stakeholders.
- Effective customer service skills in managing high numbers of inquiries, utilising problem-solving skills to provide information and advice on policies and procedures showing respect and integrity.
- Demonstrated well-developed written and verbal communication and interpersonal skills with proven ability to deliver high-level administrative support to project committees and maintain collaborative working relationships, consulting and liaising with varying levels of stakeholders to achieve outcomes for the organisation.
- Significant organisational, problem solving, analytical and administrative skills, with the ability to prioritise and meet competing deadlines, and an established record of exercising judgement and initiative.
Benefits
- A generous superannuation scheme with up to 17% employer contributions with UniSuper
- 36.25-hour full-time working week
- 5 weeks of annual recreation leave plus leave loading
- 15 days paid sick/carers leave per year
- Cash out annual leave and time in lieu options
- Up to 6 months paid parental leave
- A range of flexible working options
- Attractive options for salary packaging
- Staff study assistance and paid study leave
- Ongoing professional development support
- Fitness Passport
- Corporate discount on health insurance
- Free Employee Assistance Program (coaching and counselling)
- Relocation and Accommodation maybe negotiated
Notes
- This position is full time 36.25 hpw, but we will consider a part time appointment
- Fixed term contract for 12 months, with possibility for extension
Closing: 06-Jan-2025
Job Summary
Dates
- Opening Date: 10-Dec-2024
- Closing Date: 06-Jan-2025
Location
- Bundaberg Hospital, Bundaberg
Salary
- Base salary will be in the range $98,582.63 - $107,349.47 + 17% Superannuation (HEW Level 7)
Responsibilities
- Lead and motivate the administrative and operational team to provide high-quality support for staff and students.
- Oversee clinical placements, student activities, and events to enhance medical workforce recruitment and retention.
- Ensure compliance with University policies and manage budgets to optimise operational efficiency.
- Coordinate minor infrastructure projects and maintain effective Workplace Health and Safety measures.
- Foster strong relationships with stakeholders and ensure clear, transparent communication channels.
Requirements
- A degree in a health-related discipline with at least four years subsequent relevant experience; or extensive experience and management expertise in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
- Successful track record and sound understanding of effective stakeholder engagement including relationship building, understanding stakeholder needs, translation of strategic objectives into operational activities.
- Proven ability to project manage, multi-task, prioritise work and meet deadlines.
- Ability to gather, interpret and use data, information and insights.
- Demonstrated initiative, flexibility, outcomes-focused, teamwork.
- High level of interpersonal skills and ability to effectively communicate and negotiate with internal and external stakeholders.
- Proficiency in relevant technologies, including MS Office Suite, and the capacity to take up new technologies if required to meet the needs of the role.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, mandatory immunisations.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply.
- Interviews have been tentatively scheduled for 9th and 10th January 2025.
Closing: 31-Dec-2024
Job Summary
Dates
- Opening Date: Not specified
- Closing Date: 31-Dec-2023
Responsibilities
- Seeking expressions of interest for various roles at UTS
- Actively matching expressions of interest against suitable positions
- Recruiting for academic and non-academic positions
- Offering casual, fixed-term, and permanent opportunities
- Part-time and full-time roles with flexible working arrangements
Requirements
- Australian Aboriginal and/or Torres Strait Islander descent
- Identification as an Indigenous person
- Acceptance by the community
- Open only to Indigenous applicants
Benefits
- Opportunities for career development and growth
- Flexible working arrangements
- Diverse range of roles and positions
Notes
- Open only to Australian Aboriginal and/or Torres Strait Islander people
Closing: 31-Dec-2024
Job Summary
Dates
- missing
Responsibilities
- Bond University are currently seeking to interview experienced administrators to join the Casual Administration Register (CAR) with experience in the following roles: Administration, Reception, Personal Assistant, Executive Assistant, Events/Marketing.
- These roles are available on an “as needed” basis to backfill staff leave or to provide additional administration support during peak periods. Placements can range from a few days to several months on a part-time or full-time basis, depending on the operational needs of the University.
Requirements
- Availability for immediate commencement at short notice
- A minimum of 2 years relevant experience
- At least 25 hours availability per week
- Exceptional customer service, organisational and communication skills
- Excellent computer skills, including current and working knowledge of Microsoft Office
Benefits
- Competitive hourly rates
- Vibrant Robina based campus with free parking
- Collaborative and supportive team environment
Notes
- Position related enquiries can be directed to HR Recruitment at employment@bond.edu.au. Please see below for information on how to apply.
- Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.
- Conditions of employment are offered under a Bond Workplace Agreement (BWA).
- Bond University is an equal opportunity employer and we encourage our students and staff to respect individuality and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.
Casual staff - Administration Support
University of the Sunshine Coast
492421 19-31 Dickson Road, Health Hub Morayfield, QLD, Australia, 4506
Similar Jobs
Closing: 31-Dec-2024
Job Summary
Dates
- 19-31 Dickson Road, Health Hub Morayfield, QLD, Australia, 4506
Responsibilities
- Interested in exploring suitable roles aligned with your expertise?
- Express your interest to join our professional community when suitable opportunities arise.
- Work alongside dedicated academics and professionals within various departments.
Requirements
- Passionate about supporting curriculum design and blended learning.
- Ensuring effective governance and risk management.
- Providing vital services in areas like Indigenous support and international affairs.
Benefits
- Discover opportunities for casual employment in various administrative support capacities.
- Opportunity to work alongside dedicated academics and professionals.
- Facilitate the delivery of high-quality education and services to students and staff.
Notes
- Discover opportunities for casual employment in various administrative support capacities across departments.
Extras
- UniSC is one of the fastest growing universities in Australia, with over 2,000 people across 5 campuses in South East Queensland.
- UniSC is committed to diversity and inclusion, encouraging applications from all backgrounds.
Closing: Not specified
Job Summary
Dates
- Opening date: 11-04-2024
- Closing date: not available
Responsibilities
- Provide strategic leadership and assume the primary responsibility for guiding the development and implementation of the Masters of Science Psychiatric Mental Health Nurse Practitioner program.
- Design and lead educational effectiveness processes which ensure continuous program quality and favorable learner outcomes as required by disciplinary accreditation and advanced nursing practice certification bodies.
- Collaborate with the SoN Executive Director and appropriate personnel within the College of Professional Studies (UNE online) addressing best practices in online instructional design in creating the PMHNP didactic courses.
- Engage in the hiring of faculty and professional staff to support the PMHNP program.
- Exercise budgetary/financial monitoring and planning for the PMHNP program.
- Engage and collaborate with the potential clinical partners and the community in developing relationships and clinical rotations for PMHNP students.
- Collaborate with other UNE health profession programs to identify and implement interprofessional education and collaborative practice learning opportunities.
- Other duties as assigned.
Requirements
- Doctoral preparation (Ph.D., DNP, Ed.D.) in nursing or education with 3-5 years of graduate nursing education experience
- Current certification as an advanced practice PMHNP
- Eligibility for nursing licensure in the State of Maine
- 3 or more years of experience in nursing education at the graduate level.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
- Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.
Notes
- Position Type: Faculty
- Faculty Track: Clinical
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- The program launch is supported by a generous gift from the Glickman Lauder Foundation.
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022F0113P
- Open Date: 04/11/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 03-06-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department front desk associate; type/print using word processing for correspondence, reports, manuals, etc.
- Organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.
- Perform a variety of tasks related to the maintenance of computerized departmental data
- Daily data entry and data management using various PC software; ongoing use of the system, involving regular data entry updates.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions, as needed.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, in response to specific requests by supervisor.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency; explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department personnel, to plan and coordinate activities, exchange information, resolve problems, etc.
- Perform other related duties as assigned.
Requirements
- Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Broad base of general and specific administrative skills, including typing/word processing, filing, phone/office reception and customer service.
- Excellent organizational skills; experience in organizing and maintaining moderately complex filing and records systems.
- Data entry skills and experience with a variety of software technologies; ability to multi-task.
- Excellent reading, spelling/grammar and general writing and math skills; requires close attention to detail.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Half Time
- Months: 12
- Campus: Portland, ME
- Work hours: Monday through Friday, 9:00 am to 2:30/3:00 pm
- University: University of New England
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0429P
- Open Date: 06/03/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 12-06-2024
- Closing date: not available
Responsibilities
- Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
- Assist in departmental budget planning; monitor expenditures and process budget documents.
- Assist in designing, implementing and maintaining departmental filing, record keeping and reporting systems, including computer applications.
- Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.
- Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.
- Prepare (write, design, draft, edit, etc.) various written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and so forth.
- Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes, drafting outlines, policies, procedures, schedules, forms, related instructional and promotional material, coordinating the implementation of new program plans or operating policies/procedures/schedules, etc.
- Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.
- Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.
- Support, schedule, compile, and maintain activities and records of departmental research, grants, and drug trials.
- Perform regular administrative duties for senior department staff or administrators on a limited basis: answer phones and carry out standard reception tasks, type/print using word processor correspondence, reports, etc., order office supplies, maintain appointment calendars, screen and distribute mail, photocopy; set up meetings, etc.
- Perform other duties as required.
Requirements
- Associate’s Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Good planning, administrative and organizational skills.
- Good writing, math and basic research skills.
- Good typing/word processing and other general office skills.
- Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.
- Good general understanding of the higher education organizational structure and its administrative operations.
- Ability to deal effectively with a wide variety of individuals inside and outside of the University community.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About The University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0450P
- Open Date: 06/12/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 17-05-2024
- Closing date: not available
Responsibilities
- Works within a centralized University Registrar’s Office, collaborating with other Assistant/Associate Registrars and reporting directly to the University Registrar.
- Maintain students’ official academic records, interpret guidelines and policies regarding student records, and communicate effectively with students, staff, and faculty regarding this position.
- Maintains/works with internal and external database systems as required by the Commission on Osteopathic College Accreditation (COCA), the American Association of College of Osteopathic Medicine (AACOM), the Association of American Medical Colleges (AAMC), and the National Board of Osteopathic Medical Examiners (NBOME).
- Maintains/works with internal and external database systems, including but not limited to Banner 9 SSB and INB, New Innovations residency management software, Medicat Immunization tracking software, Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP), Early Match Databases, Hyland OnBase, CourseLeaf catalog and scheduling specific software (CAT and CLSS), and DegreeWorks.
- Serves as the representative to the University Registrar’s Office to ensure compliance with university policies and the Family Educational Rights and Privacy Act (FERPA) to ensure medical students’ courses and PA students’ courses, enrollment, graduation, biographical data, and verification process are in accordance with the university systems, AAMC, AACOM, ARC-PA, and medical school databases.
- Collaborate with UNE COM Administration to facilitate the Visiting Student Learning Opportunities (VSLO) program, including verifying standing, confirming accurate documentation is received, verifying that application requirements are satisfied, verifying student enrollment, and all other procedures for visiting students to comply with placement.
- Collaborate with the UNE COM Administration to facilitate the preparation of the Medical Student Performance Evaluation (MSPE), enrollment in the Electronic Residency Application Service (ERAS), and certification of eligibility for residency matching services, including the National Residency Match.
- Engage with UNE COM Administration to maintain college-specific curricula requirements/needs while ensuring compliance with UNE University-specific policies.
- Engage and master the curricula and academic policies of the medical school in collaboration with the UNE COM’s Department of Clinical Education, Department of Academic Affairs, Department of Recruitment, Student and Alumni Affairs, and the Assistant/Assoc Registrars in the University Registrar’s Office.
- Manage and update course catalogs to be published using CourseLeaf Catalog for UNE COM and the UNE PA Program.
- Coordinate course registration, student enrollment changes (add/drop/withdraw), grade collection, and recording of final grades and student performance evaluations for UNE COM and the PA Program. Communicate/coordinate with Student Financial Services/Student Financial Aid when enrollment changes may financially impact students.
- Maintain, review, and edit student records through the graduation check process to certify graduation requirements for DO and master’s degrees awarded. This includes auditing for duplicate course enrollment, grade verifications, and coordinating with advisors when needed to ensure graduation requirements are met for medical students.
- Produce and maintain process documentation for creating the academic calendar for UNE COM and the UNE PA program.
- Ensure successful completion and ongoing support of required College of Osteopathic Medicine compliance and reporting to external agencies, including generating academic transcripts, enrollment reports, letters of good standing, and class statistics reports; collecting and entering NBME scores; and completing verifications of education for medical students and alums as related to licensure.
- Facilitate collaboration, education, and process improvement between the College of Osteopathic Medicine enrollment services team and the University Registrar’s Office regarding student enrollment in the student information system (Banner) and tracking medical student rotations and Fellowships.
- Support and oversee process improvement within the UNE COM and the PA Program enrollment operations.
- Other duties as assigned.
Requirements
- Bachelor’s degree from a regionally accredited institution plus a minimum of three years of relevant Registrar’s Office experience or a combination of education and experience from which comparable knowledge and skills are acquired.
- Graduate degree preferred
- Registrar’s Office experience within a medical school preferred.
- Experience with Ellucian Banner or other student information systems (Ellucian Colleague, Jenzabar, Peoplesoft, Workday, etc.) is preferred.
- Demonstrated proficiency in using the Microsoft Office Suite, particularly in Excel.
- Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA; ability to coordinate multiple tasks simultaneously in a high-pressure environment; ability to strategize and to be detail-oriented; ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
Benefits
- Expected pay is $70,000, with total compensation ranging from $89,676 to $103,468 depending on the selected medical and dental plans.
- As an employee of UNE, you will enjoy a comprehensive benefits package. This includes a variety of health and dental plans, a retirement plan with up to an 8% match, extensive paid leave (including holidays, vacation, sick and personal time), and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: Not specified
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- UNE Overview: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- Flexible Work: This role will primarily be based on the Portland Campus, with some initial orientation and training on the Biddeford campus. After an initial 6-month review and training period, you may have the opportunity to work in a hybrid flexible work arrangement though if granted, you must be able to attend meetings and regularly scheduled days on the Portland or Biddeford campus. Some travel between campuses may be required.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0435P
- Open Date: 05/17/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 12-01-2024
- Closing date: not available
Responsibilities
- Provide leadership in the delivery of the academic and clinical curriculum for the program.
- Coordinate and maintain communication with the Dean, other Department Directors and Program faculty concerning DNP Program activities.
- Serve as the major link between UNE and external parties interested in the program, such as other health education programs, potential employers, state officials concerned with planning and delivery of health care services, and relevant professional organizations such as MeANA, AANA and NEASF.
- Liaison with the Council on Accreditation for Nurse Anesthesia Educational Programs.
- Prepare and submit COA site visit applications and self-study documentation when required.
- Provide supervision and direction to the Program’s faculty and Professional staff.
- Manage the Program’s budget.
- Act as liaison with clinical sites, coordinators, preceptors, and other staff to provide an excellent experiential experience for the Program’s students.
- Responsible for teaching courses depending on the faculty staffing level.
- Participate as committee member and/or chair for scholarly projects.
- Chair the Admissions Committee to review applications of prospective students and the selection process.
- Represent the program through regional and national clinical affiliations.
- Commit to actively fostering a welcoming culture of inclusion and diversity.
- Understand and comply with the University of New England Safety Manual.
- Perform other related duties as assigned.
- Reports directly to the Dean of Westbrook College of Health Professions.
Requirements
- Doctoral degree required, current CRNA licensure, current Maine RN and APRN licensure, and 3-5 years administrative experience in an educational setting.
- 3-5 years teaching experience in an academic faculty position.
- Strong interpersonal communication skills.
- Strong knowledge of didactic and clinical issues of CRNA training, and appreciation of the “culture” of CRNA education, and the ability to interact with both internal and external arenas dealing with the CRNA profession.
- Knowledgeable in methods needed to assist with the role transition issues of CRNA education.
- The ability to serve as an advocate for the program within the institution and in the broader health care environment.
- Ability to support and advocate for faculty members.
- The ability to facilitate program and faculty development.
- Excellent management skills.
- Evidence of budgetary and fiduciary management abilities.
- Experience in the preparation of accreditation documents, and accreditation processes.
- Knowledge of academic regulations and processes.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Faculty
- Faculty Track: Clinical
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022F0102P
- Open Date: 01/12/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 29-04-2024
- Closing date: not available
Responsibilities
- Performance of various day-to-day administrative functions for the school including, but not limited to reception; word processing; photocopying exams, reports, manuals; ordering office supplies; maintaining calendar appointments; and screening incoming email.
- Collaborates with the Academic Director to track and manage budgets and to develop and maintain electronic filing systems for record keeping and reporting.
- Initiates and processes administrative, financial, and operations forms, ensuring timely and accurate completion of documents by school faculty and professional staff.
- Serves as a liaison between SBS faculty, students, professional staff, parents, alumni, and other internal and external constituents.
- Explaining and interpreting policies and procedures; answering various questions from constituents; processing special requests; and investigating and resolving problems as they arise.
Requirements
- An associate degree is required (bachelor’s preferred) plus 1 to 2 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Candidates should possess a broad base of basic administrative and organizational skills, including reception and working with word processing and spreadsheet applications.
- Candidates with experience organizing and maintaining file and records systems, and those having experience with computerized information systems, are preferred.
- Some bookkeeping training or experience is also desirable.
- The ability to work effectively with a wide variety of University personnel, students, and/or outside of individuals and organizations.
Benefits
- Varied health and dental plans
- A retirement plan that includes up to an 8% match
- Extensive paid leave including holidays, vacation, sick and personal time
- Educational benefits for both employees and dependent children
Notes
- Position Type: Professional Staff
- Faculty Track: Not specified
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Review of applications will begin immediately and continue until the position is filled.
- UNE is a great place to work with a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events.
- Three distinct campuses: Two in Maine and one in Tangier, Morocco.
- UNE is perennially included on “best colleges lists” by U.S. News & World Report, The Princeton Review, Forbes, and others.
- Portland is one of the nation’s most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities.
- Outside magazine named it as one of the “Greatest Places to Live in America”, and Bon Appetit selected Portland as the 2018 “Restaurant City of the Year”.
- Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
- Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0404P
- Open Date: 04/29/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 29-04-2024
- Closing date: not available
Responsibilities
- Actively collaborates with the Director, Finance & Administration to analyze data to accurately make projections for financial reporting and budget planning process.
- Serves as the primary resource and point of contact for HA/COM faculty and staff managing day-to-day business operations involving work across all central units in the University, including accounts payable, travel, payroll, and facilities.
- Works closely with COM office managers to complete projects, troubleshoot and problem solve issues of a complex and college-wide nature.
- Performs financial operations that include payroll, accounting, accounts payable/receivable, procurement, and research administration, including journal entries and budget transfers.
- Manages purchase card applications, expense reports, and other related requests in conjunction with the UNE business office.
- Tracks, forecasts, and completes COM-related grant accounting activities, including managing indirect fund balances.
- Manages medical practice billing services vendor relationship and serves as liaison between vendor and UNE accounting office; provides accounting oversight of medical director fees; completes monthly reconciliation.
- Contributes to the college’s human resources and workforce operations by processing hiring and other personnel transactions, faculty, and adjunct faculty contracts in alignment with budgetary expectations.
- Provides internal training on purchasing procedures, travel reimbursements, and financial reporting to professional staff and faculty as needed.
- Ensures compliance with University financial and operational policies.
- Creates and oversees databases functionality to serve as a clearinghouse for (non-clinical) affiliation agreements, policy statements, and accreditation records.
- Monitors all Health Affairs and COM operations and facilities regularly, and in collaboration with the Director, deals with a variety of problems that arise.
- Performs other duties as assigned.
Requirements
- Bachelor’s Degree required and 5-8 years of experience in finance or similar field or a combination of education and experience from which comparable knowledge and skills are acquired.
- Excellent planning, administrative and organizational skills.
- Excellent communication skills and strong computer software skills.
- Demonstrated knowledge of standard accounting principles; Facility with data analysis; Comfort using quality data to help guide decision-making.
- Excellent judgement to ensure compliance with established university F&A procedures and policies.
- Creative thinking and problem solving, with interest and ability to identify and implement opportunities for operational efficiencies, introduce innovative ideas to the team, and learn and implement new systems and procedures.
- Proven ability to handle sensitive data with discretion and manage multiple tasks while maintaining an exceptional attention to detail and accuracy.
- Experience in higher education preferred with management, HR and budgetary experience.
- Preference for a CPA or CPA candidate.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: Position Title
- Employment Status: Full Time
- Months: 12
- Campus: Both ME Campuses
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0400P
- Open Date: 04/29/2024
- Close Date: Open Until Filled