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Closing: 27-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 27-Oct-2024
Location
- Gatton Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide timely and accurate information to students, staff and other stakeholders within the University policies and procedures framework, Faculty guidelines and relevant legislation.
- Process applications and documentation for students in relation to admission, progression, examinations, class-sign on, study abroad, course enrolment, surveillance, and other student administration tasks.
- Maintain and update of course and program information in University systems including electronic course profiles, Blackboard sites, grade upload and amendments, timetabling, and other academic administration tasks.
- Provide advice to other University staff on student matters relating to undergraduate and postgraduate programs and courses offered through the Faculty.
- Utilise University software systems to perform student and academic administration tasks and be committed to using new programs as they are developed.
- Contribute to the development and implementation of administrative procedures for the continued improvement of processes in the Faculty.
- Liaise with other Faculties, Schools and Central Administration regarding matters of policy, and procedures related to student and academic administration.
- Act as secretary for committees and meetings, including the preparation of agendas and minutes and provide administrative support for committee initiatives.
- Represent the University at TSXPO, Courses & Careers Days, UQ Expo and other engagement activities as required.
- Prepare, analyse and interpret reports from information management systems.
Requirements
- An undergraduate degree in a relevant area or an equivalent combination of experience and/or education/training.
- A sound understanding of key administrative processes relevant to student and academic administration including undergraduate and postgraduate admissions, enrolments, examinations, graduation or the ability to rapidly gain such knowledge.
- Demonstrated ability to establish priorities and meet deadlines.
- Demonstrated high digital literacy skills and the ability to quickly acquire competence in new software and systems.
- High level written, oral and interpersonal communication skills with a strong orientation to the provision of a high level of customer service.
- High level of attention to detail and accuracy in written work.
- Ability to exercise initiative and judgment, work independently and autonomously and to work collaboratively and effectively within the team and across other organisational units.
- A strong orientation and commitment to the provision of a high level of customer service.
- An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
Benefits
- Free parking and intercampus bus
- On campus childcare, medical clinic, and post office
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- UQ Study for Staff
- 25% discount on eligible UQ Vets services
- Access to our $4.1 million UQ Sports facility
- Volunteer in our community garden
Notes
- For more information about this opportunity, please contact Azrin Basiran a.basiran@uq.edu.au.
- For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- Interviews have been tentatively scheduled for November 8th 2024.
Closing: 21-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 21-Oct-2024
Location
- St Lucia Campus
Salary
- This is a full time continuing position with salary in the range $89,861.38 - $96,402.32 (HEW 6), plus a generous super allowance of up to 17%.
Responsibilities
- Lead business process improvement initiatives
- Manage project implementation and testing
- Monitor and report on digitized processes
- Collaborate with stakeholders to establish improved processes
Requirements
- Degree completion with relevant experience
- Proficiency in current technologies
- Knowledge of University's structure, policies, and procedures
- Strong problem-solving and communication skills
- Effective interpersonal and negotiation skills
Benefits
- 26 weeks paid parental leave
- 17% superannuation contributions
- Access to flexible working arrangements
- Health and wellness discounts
- On campus childcare options
Notes
Closing: 20-Oct-2024
Expired
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 20-Oct-2024
Location
- Hawthorn, Australia
Salary
- Attractive salary and benefits with flexible working options
Responsibilities
- Overseeing the strategic development, planning, and operational management of student and academic administration functions.
- Ensuring effective services for both higher education and vocational education students.
- Focusing on areas such as curriculum implementation, academic calendars, course and fee configuration, results processing, academic progression, and scheduling services.
- Defining priorities and business requirements for critical systems.
- Driving service improvement initiatives and managing change across various student systems.
- Leading a large team (40+) and providing strategic, future-oriented leadership.
- Enhancing student experiences through innovation and digital technologies.
- Ensuring operations and processes are streamlined and compliant with governing policies.
- Serving as the Business Owner for critical IT enterprise systems.
- Leading strategic discussions regarding academic calendars and key university dates.
Requirements
- A relevant postgraduate qualification and extensive management and leadership experience in customer service and student experience management in a complex organisation; or an equivalent combination of relevant experience and education/training.
Benefits
- Flexible working options contained in leave and parenting/carer policies to support work-life balance.
Notes
- Appointment to this position is subject to passing a Working with Children Check.
- For more information about the role, please email staffrecruitment@swin.edu.au.
Closing: 20-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 20-Oct-2024
Location
- Geelong - Waurn Ponds, Warrnambool, Australia
Salary
- HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part-time)
Responsibilities
- Coordinate placements for the school’s courses including managing placement data, agreements and compliance requirements and ensure that all placements are compliant with placement agreements between Deakin University and the placement provider and with relevant regulatory requirements.
- Assist in the selection of the school’s courses and provide accurate and timely advice to students and staff.
- Assist in the management of student assessments including electronic exam management support in both face-to-face and online environments.
- Provide advice to staff and make appropriate referrals to other areas of the University as appropriate.
- Build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.
Requirements
- Completion of a Degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
- Experience providing services and support in a large organisation.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Claudia McLean, Administration Coordinator at claudia.mclean@deakin.edu.au.
- For a copy of the position description, please see below: PD Administrative Officer.pdf.
Closing: 25-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 11-Oct-2024
- Closing Date: 25-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 4 – $76,901 – $81,615 p.a. plus 17% super
Responsibilities
- Provide high-quality administrative support to the Health Service Administration Lead and the broader Health Service team.
- Ensure adherence to University and Health Service policies while providing timely support to individuals at the front counter, including effective triage in emergencies.
- Offer guidance to agency and students@work staff to maintain a high level of service and foster a harmonious work environment.
- Minimise waiting times for patient registration and consultations by efficiently monitoring bookings and processing payments.
- Utilise medical software for accurate patient data management and support the nursing team with sensitive health information entry.
Requirements
- Experience as an Administrative Assistant, preferably in a medical practice using computerised appointment and medical management software, including Best Practice Software and experience with Medicare.
- Proficiency in Microsoft Word, Excel, and Outlook, along with strong computer literacy skills.
- Knowledge of financial functions, including GST application, invoicing, receipting, and reconciliations, as well as experience handling EFTPOS machines.
- Ability to engage sensitively with a diverse range of individuals and manage sensitive information professionally.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 10-Oct-2024
- Closing Date: 24-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $80,243 – $88,940 (pro-rata) plus 17% superannuation.
Responsibilities
- Be the first point of contact for GRS students, University staff, and community members.
- Provide quality professional services when advising current and prospective students on HDR-related matters.
- Provide accurate information to current and prospective students during face-to-face inquiries at reception, by email, via telephone and/or other channels of communication.
Requirements
- Relevant tertiary qualification or demonstrated equivalent competency.
- Substantial administrative experience, preferably in tertiary or other education sectors.
- Well-developed interpersonal skills and the ability to communicate effectively with people from diverse cultures and backgrounds.
- Ability to work independently, show initiative, problem solve and work productively as part of a team.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
- To learn more about this opportunity, please contact Sudarsan Krishnaswamy at sudarsan.krishnaswamy@uwa.edu.au.
Closing: 17-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 10-Oct-2024
- Closing Date: 17-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $74,450 to $74,450 p.a. plus 17% superannuation.
Responsibilities
- Coordinate participant recruitment and scheduling for follow-up appointments, playing a key role in the study’s next phase.
- Engage with participants using various communication methods while ensuring adherence to confidentiality and privacy standards.
- Assist the data collection team by managing participant flow during assessments and supporting post-assessment activities.
Requirements
- Relevant experience in an administrative or customer-facing role, with excellent communication skills.
- Strong organisational skills and the ability to manage multiple tasks with attention to detail.
- Proficiency in Microsoft Office and database management for scheduling and data entry.
- Demonstrated ability to work independently and collaboratively within a team environment.
- Experience in a research or participant engagement setting is desirable.
- Current National Police Clearance, C Class Driver’s License, flexibility to work after hours and Saturdays, and ability to meet the position's physical demands.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
Closing: 22-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 09-Oct-2024
- Closing Date: 22-Oct-2024
Location
- Orange
Salary
- Level 5 - $79,610 to $86,913 p.a. (plus 17% superannuation)
Responsibilities
- Provide high-level administrative assistance to the Executive Director
- Manage correspondence and maintain records and filing systems
- Offer secretariat support for the Advisory Board
- Liaise with staff and external organizations
- Organize events such as functions and conferences
- Draft and prepare professional documents
- Ensure quality assurance processes are in place
- Actively pursue improvements to administrative systems
Requirements
- Proven experience in supporting senior managers
- Strong time management and organizational skills
- Strong focus on customer service for both internal and external stakeholders
- Ability to contribute to continuous improvement
Benefits
- Work life balance (including a hybrid work model)
- Professional development opportunities
- Generous leave options
- Enjoy salary packaging and sacrifice options
- Discounted goods and services through corporate partners
Notes
- This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position.
Closing: 23-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 09-Oct-2024
- Closing Date: 23-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 4 – $76,901 – $81,615 p.a. plus 17% super
Responsibilities
- Providing general administrative support including assistance with planning and implementation of project tasks
- Supporting all training and development administration and coordination for the program
- Supporting the delivery of core modules, communities of practice and conferences including scheduling seminar sessions via zoom, technical support during training delivery, communications and collating attendance data
Requirements
- Completion of a diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training
- Demonstrated commitment to providing excellent customer service
- High level of proficiency in the use of software such as the Microsoft Office suite and Zoom
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 05-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 08-Oct-2024
- Closing Date: 05-Nov-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 7 – $106,432 - $115,211 p.a. plus 17% super
Responsibilities
- Ensure that the policies of the University and Health Service are followed at all times
- Provide broad oversight, supervision, and assistance to agency staff and Administration Assistants, under the direction of the Manager, to enable them to provide a high level of support to the functions of the Health Service.
- Delegate tasks effectively to ensure the Health Service functions effectively
- Ensure administrative staff engage with patients in a welcoming and empathic manner
Requirements
- Tertiary qualification, such as a Bachelor Degree or Division 2 Nurse or Medical Administration or an equivalent combination of relevant experience and education/training.
- Experience as an administrator leader, in a medical practice using a computerised appointment and medical management software package.
- Sound knowledge of Microsoft Word, Excel and Microsoft Outlook.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Closing: 22-Oct-2024
Expired
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: 22-Oct-2024
Location
- Hawthorn campus, Swinburne University of Technology
Salary
- HEW 5 salary + 17% superannuation
Responsibilities
- Front-facing greeter and responder to students accessing student support services.
- Manage phone and email enquiries.
- Schedule appointments and provide face-to-face customer service.
Requirements
- Exemplary customer service skills and a passion for improving customer experience.
- Demonstrated cultural and social sensitivity with advanced cross-cultural communication skills.
- Ability to remain calm under pressure and maintain professional standards.
- Demonstrated problem-solving skills and ability to improvise.
Benefits
- Flexible working options to support work-life balance.
Notes
- Appointment to this position is subject to passing a Working with Children Check.
- For more information about the role, please email talentacquisition@swin.edu.au.
Closing: 21-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 06-Oct-2024
- Closing Date: 21-Oct-2024
Location
- Bendigo campus
Salary
- HEO5 - $52.28 per hour + superannuation
Responsibilities
- Provide high-quality customer service and high-level administrative support services and advice to academic staff.
- Support the operations of the schools within the Office of the Provost at regional campuses.
Requirements
- Completion of a degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
- Excellent written and oral communication and interpersonal skills.
- Demonstrated capacity to organise work effectively and efficiently and deliver outputs in a timely manner.
- Ability to work independently and as part of a team, follow established procedures with limited supervision.
- High level proficiency in computer software packages including word processing, spreadsheets, databases, electronic mail, and internet research.
- Demonstrated ability to manage sensitive and/or confidential situations and deal with difficult situations.
Benefits
- Flexible working arrangements by negotiation for the successful candidate.
- Potential opportunities for conversion to longer term employment.
Notes
- Only candidates with Full Working Rights in Australia may apply for this position.
- All La Trobe University employees are bound by the Working with Children Act 2005. If successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
Closing: 27-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 15-Oct-2024
- Closing Date: 27-Oct-2024
Location
- Herston Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Provide high-quality customer service to enhance student experience, including managing enquiries, scheduling appointments, and issuing identification cards.
- Support various events such as Orientation, TSXPO, UQ Open Day, and Doctor of Medicine Multiple Mini Interviews, sometimes outside standard business hours.
- Assist with secretariat duties for meetings and working groups, including scheduling, mail distribution, and workplace provisions oversight.
Requirements
- Completion of a diploma level qualification or an equivalent combination of relevant experience and education/training.
- High level computing skills, preferably using Microsoft Office software.
- Excellent interpersonal and written skills, a commitment to providing high level customer service.
- Ability to work as part of a team and to organise workloads to meet competing demands and deadlines.
- High level of attention to detail and accuracy in written work.
- Demonstrated effective problem-solving skills.
- An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
- Knowledge of University student computer systems and packages e.g. Microsoft office, SI-net, Business Objects, iSuite packages and the use of CRM systems is desirable.
Benefits
- 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, background check.
- Interviews have been tentatively scheduled for week commencing 4th November.
Closing: 30-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 19-Oct-2024
- Closing Date: 30-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Provide high-level administrative support across various projects, ensuring the efficient functioning of daily office operations.
- Coordinate meetings, events, and activities, including scheduling, preparing documentation, and liaising with internal and external stakeholders.
- Administer financial processes, including organising quotes and maintaining accurate records with attention to detail.
- Support translation projects and personalise tuition services, ensuring compliance with administrative protocols and quality assurance standards.
Requirements
- Relevant experience or education in administration, with a keen interest in translation or previous experience working with languages.
- Strong verbal and written communication skills with a keen interest in working with languages.
- Proven ability to provide high-level customer service with effective interpersonal skills.
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and familiar with Computer-Assisted Translation (CAT) tools.
- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- The successful candidate may be required to complete a number of pre-employment checks, including the right to work in Australia.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- Applications close Wednesday the 30th of October at 11.00pm AEST (R-43369). Please note that interviews have been tentatively scheduled for the 4th of November 2024.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 18-Oct-2024
- Closing Date: 24-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW5)
Responsibilities
- Provide administrative and executive support for various projects and initiatives.
- Maintain calendars and coordinate meetings.
- Assist with the preparation of a wide range of documents related to programs.
Requirements
- Demonstrated administrative, secretarial, and coordination experience in a fast-paced office environment.
- Ability to juggle multiple priorities while staying organised.
- Provide exceptional customer service and effectively interact with a range of stakeholders.
- High level of proficiency in the Microsoft Office suite.
- Strong problem-solving skills.
- Must maintain unrestricted work rights in Australia for the duration of this appointment.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave.
- 17% superannuation contributions.
- 17.5% annual leave loading.
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
- UQ Study for Staff.
- On campus childcare options.
- Cheap parking (from just $5.75 a day).
- Salary packaging options.
Notes
- UQ is committed to a fair, equitable and inclusive selection process.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential.
- Reach out to talent@uq.edu.au for accessibility support or adjustments.
Closing: 30-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 17-Oct-2024
- Closing Date: 30-Oct-2024
Location
- Kensington – Sydney, Australia
Salary
- $110,073 to $119,132 per annum + 17% superannuation
Responsibilities
- Leading and managing administrative services and the general administration team within the Faculty of Engineering’s eight Schools.
- Setting priorities and maintaining oversight of workflows within the General Administrative Team.
- Providing guidance and training to administrators and other relevant staff.
- Supporting the team in coordinating administration across the Faculty, ensuring an efficient support service.
- Planning, developing, and maintaining administrative and infrastructure procedures and processes to ensure a consistent approach across all Schools.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Demonstrated ability to supervise, influence and guide staff.
- Highly advanced interpersonal, written and oral communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications.
- Demonstrated project management experience with demonstrated ability to act with a high level of independence, initiative, problem solving, analysis, and judgment, providing accurate and appropriate outcomes.
- Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.
Benefits
- 17% Superannuation and leave loading
- Flexible working/Hybrid working
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
Notes
- Applicants must have working rights in Australia and be able to be on site in Kensington regularly.
- Applications will not be accepted if sent to the contact listed below.
Closing: 30-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 16-Oct-2024
- Closing Date: 30-Oct-2024
Location
- Albury-Wodonga, Bathurst, Orange, Wagga Wagga
Salary
- Level 5 - $79,610 to $86,913 p.a. (plus 17% superannuation)
Responsibilities
- Assist students by providing information and guidance on all aspects related to the commencement and progression through their chosen course of study.
- Work closely with Course Directors to assist with the preparation of documentation and communications with students.
- Exercise delegations and assess data and trends related to a course.
Requirements
- Strong administrative skills with experience in data extraction, report presentation, and task prioritisation.
- Strong communication skills and the ability to explain information to internal and external clients to foster successful outcomes and relationships.
- Demonstrated ability to work independently and as a member of a team.
Benefits
- Work life balance (including a hybrid work model)
- Professional development opportunities
- Generous leave options
- Enjoy salary packaging and sacrifice options
- Discounted goods and services through our corporate partners.
Notes
- This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position.
Closing: 29-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 16-Oct-2024
- Closing Date: 29-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide high-quality client service as the first point of contact for staff, visitors, and external stakeholders, offering timely and professional assistance via phone, email and in person to ensure smooth office operations.
- Manage a range of administrative tasks, including procurement, processing requisitions, coordinating travel arrangements, reconciling credit card transactions, maintaining office supplies, and handling room bookings for the Global Change Institute.
- Assist in organising events, provide secretariat support for committees and working groups, and ensure meeting rooms are prepared and equipped with necessary audio-visual resources.
- Administer building access requests through UQ systems, conduct regular security audits, and ensure all office spaces remain secure, clean and functional.
Requirements
- Strong client service orientation with excellent interpersonal and communication skills.
- Proven ability to manage competing priorities and work effectively in a busy office environment.
- Proficiency in using word-processing, spreadsheet software, and corporate databases.
- Demonstrated ability to work independently, meet deadlines, and handle sensitive information with discretion.
- High attention to detail and a commitment to accuracy in administrative tasks and record-keeping.
- Ability to work collaboratively in a team environment while adapting to changing demands and responsibilities.
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- For more information about this opportunity, please contact Mr Isaac Coonan | Director, Research Partnerships at i.coonan@uq.edu.au For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- Applications close 29th of October 2024 at 11.00pm AEST (R-41349). Please note that interviews have been tentatively scheduled for Friday the 8th of November.
Closing: 24-Oct-2024
Expired
Job Summary
Dates
- Opening Date: 15-Oct-2024
- Closing Date: 24-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $80,243 – $88,940 p.a. (pro rata) plus 17% superannuation.
Responsibilities
- Provide vital administrative support to the Raine Study science team.
- Assist in preparing scientific reports, conducting literature searches, and tracking the scientific impact of the study.
- Manage scientific committee activities and support researchers with manuscript submissions and compliance.
Requirements
- Relevant tertiary qualification in a science field or equivalent experience.
- Strong organisational skills, with the ability to manage priorities and meet deadlines.
- Excellent communication skills to liaise with diverse stakeholders.
- Proficiency in a range of computing skills, including word processing and databases.
- Ability to work both independently and collaboratively within a team.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.
Closing: 05-Nov-2024
Expired
Job Summary
Dates
- Opening Date: 08-Oct-2024
- Closing Date: 05-Nov-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 7 – $106,432 - $115,211 p.a. plus 17% super
Responsibilities
- Oversee and support administrative staff and maintain effective relationships with the provider and its patients.
- Lead and mentor administrative staff to deliver professional and timely health service administration.
- Ensure that the policies of the University and Health Service are followed at all times.
- Provide broad oversight, supervision, and assistance to agency staff and Administration Assistants, under the direction of the Manager, to enable them to provide a high level of support to the functions of the Health Service.
- Delegate tasks effectively to ensure the Health Service functions effectively.
- Ensure administrative staff engage with patients in a welcoming and empathic manner.
Requirements
- Tertiary qualification, such as a Bachelor Degree or Division 2 Nurse or Medical Administration or an equivalent combination of relevant experience and education/training.
- Experience as an administrator leader, in a medical practice using a computerised appointment and medical management software package.
- Sound knowledge of Microsoft Word, Excel and Microsoft Outlook.
- Demonstrate the University Services Values of University First by acting in the best interest of your employer; displaying Service Excellence by striving to deliver beyond expectations and taking ownership of the delivery; and value working collaboratively as One Team, connecting with people and building relationships in your workplace.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.