Federation University of AustraliaBallarat, Victoria
Closing date:
29-Sep-2024
Expired
Dates
Opening Date: 14-Sep-2024
Closing Date: 29-09-2024
Location
Ballarat, Victoria
Salary
HEW 4 - $70,530 p.a. (pro-rata) plus up to 17% superannuation
Responsibilities
Provide effective and efficient administrative operational support for the Apprentice and Trainee Online Management (ATOM) system.
Deliver quality administrative services, including but not limited to template population, data imports, report distribution, stationery and materials/equipment ordering.
Ensure prompt and accurate information is provided for staff, students, employers of Apprentices/Trainees.
Maintain and monitor student data by providing regular data reports to key staff.
Provide administrative support for the development and distribution of internal newsletters, user guides and manuals.
Requirements
Demonstrated experience in using student management systems such as Campus Solutions, ATOM and EPSILON.
Demonstrated interpersonal and communication skills, with a focus on delivering customer service excellence.
Microsoft Office Software Skills, including the ability to use other relevant applications.
Demonstrated problem solving, organizational and time management skills.
Skills in editing, producing, and distributing a range of business and other documentation.
Ability to work independently, as well as part of a team and to deal with confidential information.
Valid Working With Children Check (WWCC).
Benefits
Part-time (0.6), continuing appointment.
Ranked number one university in Australia for First Generation Student Enrolments.
Commitment to responding to every applicant through The Circle Back Initiative program.
Notes
Applicants are required to submit a resume and a response to key selection criteria.
If experiencing technical difficulties with the application, contact the Recruitment team or phone 03 5327 9756.
Deakin UniversityFlexible location + hybrid work arrangements
Closing date:
22-Sep-2024
Expired
Dates
Opening Date: 05-Sep-2024
Closing Date: 22-Sep-2024
Location
Flexible location + hybrid work arrangements
Salary
HEW 6 $92,573 - $99,972 + 17% Superannuation (pro rata, part time)
Responsibilities
Provide flexible and proactive administrative support for DEAP activities
Prioritise work and critical activities, recognise barriers to achieving outcomes and challenge the team to anticipate future needs
Prepare and review documents, reports, and presentations, drive communications and projects and administer digital platforms
Collaborate closely with other team members and build strong relationships with partners, alumni and other organisations both within and outside the University community
Support DEAP success through process improvement and innovation
Requirements
A Degree with subsequent relevant experience; or
Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields
An equivalent combination of relevant experience and/or education/training.
Experience in administration and related activities in a large organisation with complex administrative structures, policies and procedures.
Experience in project support/management and analysing data and information and developing, enhancing and implementing administrative processes and procedures
Benefits
Access to a variety of leave options including generous parental leave and the ability to purchase additional leave
Flexible working arrangements to help manage work-life balance
Ongoing learning and development opportunities to grow your career
An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
For a confidential discussion regarding this role, please contact Nathan Coffey (Manager, Student Equity) on nathan.c@deakin.edu.au or 03 924 46047
For a copy of the position description, please see below: PD - Equity Partnerships Support Officer - 563290.pdf
The University of MelbourneParkville, Victoria, Australia
Closing date:
06-Oct-2024
Dates
Opening Date: 23-Sep-2024
Closing Date: 06-Oct-2024
Location
Parkville, Victoria, Australia
Salary
$96,459 – $104,413 p.a + 17% super
Responsibilities
Delivering high-level, confidential executive support for the Dean, including managing diaries, arranging internal and external meetings, and coordinating conferences and travel.
Coordinating the Dean’s daily correspondence, including emails, ensuring timely and efficient handling of all matters.
Preparing a daily briefing pack for the Dean, including the schedule and relevant meeting papers. Ensuring that documentation needing the Dean's signature is properly prepared and includes appropriate briefing materials.
Providing Executive Officer support for high-level committees and meetings, including preparing agendas and papers, taking minutes, distributing materials, and recording Action Items.
Requirements
A completed degree accompanied by relevant experience and/or a comparable blend of pertinent experience and/or education/training.
Proven experience in delivering administrative support at an executive level.
Demonstrated experience in organising and scheduling complex meetings, which includes coordinating meeting requests and invitations for both internal and external stakeholders, as well as compiling the necessary meeting documentation.
Capability to handle logistics, including arranging domestic and international travel for executive staff.
Benefits
Salary packaging
Subsidised health and wellbeing services
Fitness and cultural clubs
25% discount on graduate courses for staff and their immediate families
Generous leave provisions
Notes
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
Assist in the isolation, cultivation, photographic characterisation, cryopreservation, and analysis of bacterial and fungal isolates from marine substrates.
Prepare and assist in the chemical characterisation of solvent extracts of bacterial and fungal isolates.
Contribute to the safe and efficient operations of the research group equipment, infrastructure, methodologies, and protocols.
Document all laboratory and administrative activities accurately in lab books and specialist databases.
Prepare high-quality written and oral presentations, support the preparation of project reports and scientific manuscripts.
Contribute to general laboratory support, including managing consumable inventory and provide office administrative support.
Participate in research group meetings.
Requirements
Completion of a Bachelor of Science or equivalent with practical experience in microbiology.
Practical skills and experience in microbiological sterile technique, cultivation of bacteria/fungi from environmental samples, and cryo-preservation.
Experience using specialist databases.
Ability to follow instructions, work collaboratively, work independently, and communicate effectively.
Australian Catholic University North Sydney, Australia
Closing date:
01-Aug-2024
Expired
Dates
Opening Date: Not Available
Closing Date: 01-Aug-2024
Location
North Sydney, Australia
Salary
Total remuneration valued to $106,366 - $114,254 total rem (pro rata) pa, including salary component $89,881 - $96,546 (pro rata) pa (HEW 6), employer contribution to superannuation and annual leave loading. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
Provide confidential administrative support to the Director
Support the Director with monitoring and managing the annual budget
Prepare, edit and send communications and correspondence on behalf of the Director
Provide administrative support to the Director with policy and project management
Requirements
Candidates must hold Australian work rights to apply for this position. For permanent/ continuing roles, applicants must have permanent work rights.
Benefits
Flexible work
Study leave
A variety of leave provisions
Salary packaging
Notes
General enquiries can be sent to Martin Taylor, Director, Strategy & Operations - PSH Provost and DVCRE at: Martin.Taylor@acu.edu.au
ACU does not accept candidate applications submitted by external recruitment agencies through the ACU careers website.
Provide oversight to the successful operations of the Health Precinct facility at the Warrnambool campus and provide on-site support and advice to other regional teaching sites as required.
Coordinate project work and provide administrative support to the smooth operational outcomes of the Health Precinct across the schools utilising the space.
Work collaboratively with colleagues and existing teams across a range of schools to ensure efficient and safe operation of teaching spaces, field sites and equipment.
Work closely with the Occupational Health and Safety team to provide advice and implement best practices including the management of all matters relating to hazardous materials and dangerous goods, and recommend changes to work practices, where appropriate to promote high safety standards.
Trial new technologies and modify existing processes to ensure the optimal smooth running of teaching and research activities.
Provide high-level technical and administrative support, training and advice to staff and students regarding equipment, policies and practices that meet the relevant legislative requirements for laboratory and field-based teaching and research.
Requirements
A Degree in biology or health-related discipline with at least 4 years subsequent relevant experience; or
Extensive experience and specialist knowledge or broad knowledge in technical and administrative operational roles.
Extensive experience and management expertise in technical and administrative roles; or
An equivalent combination of relevant experience and/or education/training (health-related field).
Experience in occupational health and safety regulations, including dangerous goods and biological hazardous substance handling and management.
Demonstrated ability and experience in coordination of staff and resources.
Experience in project management.
Benefits
Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
Flexible working arrangements to help manage work-life balance.
Ongoing learning and development opportunities to grow your career.
An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
Infrequent work outside business hours is required (e.g., work at evening or weekend events is required).
Travel between University campuses and to clinical school locations will be required.
Working with Children Check is required.
The employee must reside and work in a location classified as Modified Monash, Category 2-7 (2019).
The University of MelbourneParkville, Victoria, Australia
Closing date:
20-Sep-2024
Expired
Dates
Opening Date: 06-Sep-2024
Closing Date: 20-Sep-2024
Location
Parkville, Victoria, Australia
Salary
UOM 6 – $96,459 - $104,413 p.a. plus 17% super
Responsibilities
Provide exceptional administrative and executive support to the Head of the Melbourne Medical School.
Ensure the efficient operation of the School’s Executive office.
Coordinate meetings, correspondence, and events while managing tasks independently.
Contribute to team-based projects within the School and broader University community.
Requirements
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal, written and verbal communication skills including the ability to provide advice, sound judgement and support to a range of stakeholders at all levels.
High level of proficiency in the use of standard application software such as the Microsoft Office suite and demonstrated experience in the production of high quality documents and publications.
Highly developed skills in time management, setting priorities, planning and organising own work and that of others, in order to meet deadlines.
Benefits
Salary packaging
Subsidised health and wellbeing services
Fitness and cultural clubs
Myki discounts
25% discount on graduate courses for staff and their immediate families
Generous leave provisions
Notes
The successful candidate must undergo and maintain an up-to-date Working with Children Check.
Visa sponsorship is not available for this position; current valid work rights for Australia are required.
The University of MelbourneParkville, Victoria, 3010, Australia
Closing date:
20-Sep-2024
Expired
Dates
Opening Date: 06-Sep-2024
Closing Date: 20-Sep-2024
Location
Parkville, Victoria, 3010, Australia
Salary
UOM 6 – $96,459 - $104,413 p.a. plus 17% super
Responsibilities
Provide exceptional administrative and executive support to the Head of the Melbourne Medical School.
Ensure the efficient operation of the School’s Executive office.
Coordinate meetings, correspondence, and events while managing tasks independently.
Contribute to team-based projects within the School and broader University community.
Requirements
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal, written and verbal communication skills including the ability to provide advice, sound judgement and support to a range of stakeholders at all levels.
High level of proficiency in the use of standard application software such as the Microsoft Office suite and demonstrated experience in the production of high quality documents and publications.
Highly developed skills in time management, setting priorities, planning and organising own work and that of others, in order to meet deadlines.
Benefits
Salary packaging
Subsidised health and wellbeing services
Fitness and cultural clubs
Myki discounts
25% discount on graduate courses for staff and their immediate families
Generous leave provisions
Notes
The successful candidate must undergo and maintain an up-to-date Working with Children Check.
Visa sponsorship is not available for this position; current valid work rights for Australia are required.
The University of MelbourneParkville, Victoria, Australia
Closing date:
17-Oct-2024
Dates
Opening Date: 26-Sep-2024
Closing Date: 17-Oct-2024
Location
Parkville, Victoria, Australia
Salary
UOM 6 – $96,459 - $104,413 p.a. (pro rata) plus 17% super
Responsibilities
Provide financial and administrative support to the Australian BioCommons team, ensuring efficient project operations.
Routine monitoring, investigating, and ensuring financial transactions are accurately recorded, including any variation thereto.
Processing expense and travel reimbursements for staff, reconciliation of expenditure items with corresponding receipts for monthly reconciliation and approval.
Responding to transactional and payment queries from internal and external customers in a timely manner.
Maintaining the Australian BioCommons asset register and dealing with movement of assets and equipment.
Requirements
Completion of tertiary education with subsequent relevant experience or an equivalent combination of relevant experience and/or education/training in an office environment and in particular with finance and administration duties.
High degree of proficiency in Microsoft Excel and / or Google Sheets, working with formulas and extracting information from tabular-based statements.
Experience in accounts processing procedures including but not limited to accounts receivable, accounts payable and purchasing.
Highly developed interpersonal and communication skills with all levels of the team and organisation.
Benefits
Salary packaging
Subsidised health and wellbeing services
Fitness and cultural clubs
Myki discounts
25% discount on graduate courses for staff and their immediate families
Generous leave provisions
Notes
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Provide administrative, communication, and organizational support
Maintain an organized and proper level inventory system for equipment and materials
Continually monitor and maintain the physical count of inventory of supplies and dental materials
Receive, unpack, deliver supplies/equipment; re-stock and return items as necessary
Assist with coordination of instrument, equipment, and handpiece maintenance/repair
Assist with cleaning and organization of the Simulation Clinic and adjacent laboratory space
Investigate problems and seek options for back ordered or out of stock items
Collaborate with ordering parties to ensure proper equipment and supplies are readily available for courses, patient care, and outreach events
Communicate professionally, effectively, and in a timely manner with all faculty, staff, students, guests, and vendors
Maintain a positive, safe, and professional learning environment
Work closely with the Simulation Coordinator for distribution of course materials/supplies and coverage needs in the Simulation Clinic
Maintain confidentiality and handle sensitive information
Maintain current knowledge of University policies and procedures
Perform other duties as assigned
Requirements
High School diploma and any combination of education, training, or experience that provides the required knowledge, skills, and abilities
2 or more years of experience directly related to the duties and responsibilities specified
Computer skills and knowledge and experience with Microsoft Office Suite (Word, Excel, Outlook) and Google Docs
Inventory management software experience is helpful
Knowledge of dental instruments and terminology is preferred
Excellent verbal and written communication skills
Must be able to effectively interact with dental health care professionals, students, faculty, professional staff, vendors, and patients
Ability to represent the college professionally in business communications
Experience with computer, printer, calculator, fax machine, copy machine, and telephone operation
Ability to lift up to 25lbs
Ability to provide excellent customer service and work effectively in a diverse community
Must exhibit a positive attitude and maintain professional demeanor at all times
Must possess the knowledge, skills and abilities, or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities
Benefits
Health and dental coverage
Generous holiday schedule and PTO
Retirement match
Select position-related continuing education and development
Reduced college tuition for yourself, spouse/partner, and your dependents
Notes
Reporting to the Associate Director of Clinical Affairs
Full-time, 40 hour per week
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
Oversee the delivery of in-school workshops led by University Ambassadors and liaise with secondary school staff to organise and disseminate workshop resources.
Mentor and provide feedback to University Ambassadors, related to facilitation delivery for in-school, on-campus, and online sessions.
Undertake and facilitate components of UNSW-run training to support student equity programs and your professional development in line with UNSW Graduate Attributes.
Co-ordinate and provide administrative support with tasks such as enquiry management, and collation of program resources.
Support the Students as Partners work area on student and staff equity projects as they arise including participating in focus groups, reading training materials and providing feedback from a student’s perspective.
Requirements
Previous experience as a University Ambassador with Access, Equity and Inclusion.
Experience and confidence in providing detailed feedback to peers.
Sound understanding of the Gateway Admission Pathway and proficiency in communicating key messages around the Pathway and Programs to both staff and students. Admission to UNSW through the Gateway Admission Pathway is desirable.
Proficiency in a range of computing skills including Microsoft Office suite, particularly word processing and database applications, and email.
Demonstrated ability to interact with different stakeholders including future students, and staff from diverse social, cultural, and linguistic backgrounds.
Sound understanding and knowledge of UNSW including academic and extra-curricular activities, the student experience, and available student support services.
Competent organisation and time management skills.
Ideally hold a valid Driver’s Licence and the ability to drive to various locations across Sydney and NSW.
Benefits
Not Available
Notes
Please email all questions to ambassadors@unsw.edu.au. UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
Australian Catholic University North Sydney, Australia | Melbourne, Australia
Closing date:
22-Aug-2024
Expired
Dates
Opening Date: Not Available
Closing Date: 22-Aug-2024
Location
North Sydney, Australia | Melbourne, Australia
Salary
Total remuneration valued to $95,827 - $103,735 (pro rata) pa, including salary component $80,975 - $87,658 (pro rata) pa (HEW 5), employer contribution to superannuation and annual leave loading. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
Provide high level administrative support across two corporate portfolios.
Manage special project initiatives and deliver high-quality service and seamless support to university stakeholders in accordance with administrative procedures and protocols.
Coordinate, action and prepare financial requests aligned with university and internal financial procedures through the procurement system.