Loading...
Australian University Jobs
Discover how well you match with a job using UniJobAI!
Closing: Not specified
Job Summary
Dates
- Opening date: 16-04-2024
- Closing date: not available
Responsibilities
- Direct the administration of the gift entry and receipting process including entering daily gifts, pledges, and faculty-staff payroll deductions, generating tribute acknowledgment letters, and producing gift reports for Advancement and the Business Office as appropriate while adhering to University policies and procedures, CASE standards, and IRS regulations.
- Oversee the pledge reminder process ensuring all pledges are properly recorded, tracked, updated, and reviewed.
- Oversee the matching gift process ensuring all matching gift records are properly recorded, tracked, and monitored.
- Direct and oversee updates, additions, and formatting of constituent records within the Advancement CRM.
- At the direction of the Senior Associate Director of Advancement Data and Analytics, and the Senior Director of Advancement Services, provide internal and external data reporting and list generation including support of annual fund solicitation and alumni/stakeholder relations initiatives.
- Manage process for recording deceased members of the UNE Community, including collecting and recording death notices of alumni, donors and friends.
- Proactively and at the direction of the Senior Associate Director of Advancement Data and Analytics and Senior Director of Advancement Services, perform routine data hygiene and audit projects ensuring the accuracy of constituent data.
- Maintain electronic and paper constituent files.
- Perform other related duties as assigned.
Requirements
- Bachelor’s degree from an accredited college/university, plus 1-3 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills were acquired.
- Previous experience with a CRM software desirable, specifically Raiser’s Edge 7 or Raiser’s Edge NXT, Anthology’s Encompass, and Ellucian’s Banner.
- Raiser’s Edge 7 and/or Raiser’s Edge NXT certification desirable.
- Familiarity with CASE Standards and IRS regulations desirable.
- Professional demeanor while handling sensitive and confidential information.
- Strong attention to detail and accuracy.
- Strong planning, administrative, time management and organizational skills.
- Excellent writing, spelling, grammar, editing and math skills.
- Ability to interact with a wide variety of staff, faculty, students, and non-UNE individuals and organizations.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0392P
- Open Date: 04/16/2024
- Close Date: Open Until Filled
Closing: 22-Sep-2024
Expired
Job Summary
Dates
- Opening Date: 09-Sep-2024
- Closing Date: 22-Sep-2024
Location
- Flexible location + hybrid work arrangements
Salary
- HEW 7 $101,858 - $112,156 + 17% Superannuation
Responsibilities
- Configure, monitor, and manage the University’s enterprise wide EDRMS (Content Manager v23.4) and other records platforms to ensure high-quality records management in compliance with university policies and standards.
- Develop and maintain system integrations and technical solutions to meet operational and strategic records management needs.
- Foster strong relationships with internal and external stakeholders to understand their needs and deliver sophisticated, best-practice records management solutions.
- Lead the development and delivery of training and support programs for EDRMS users, including managing the helpdesk and creating self-help resources.
- Oversee data quality and conduct data analysis on EDRMS platforms, identifying trends, issues, and opportunities for improvement.
Requirements
- A Degree in records management, information systems or a related field, with subsequent relevant experience; or extensive experience and specialist knowledge or broad knowledge in technical or administrative fields.
- Extensive experience in managing an EDRMS (Content Manager v23.4) and/or other records management platforms.
- Understanding of Public Record Office Victoria standards and retention schedules, and how they are applied and implemented in records systems.
- Proven experience developing and managing training programs and/or helpdesk services.
- Demonstrated expertise in digital recordkeeping and automated records capture, with strong analytical skills to develop and implement practical solutions to complex problems.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Tim Newbegin, Manager, University Records on t.newbegin@deakin.edu.au.
- For a copy of the position description, please see below: FINAL PD - Coordinator, Records Platforms - HEW7 (2).pdf.
Closing: 29-Sep-2024
Expired
Job Summary
Dates
- Opening Date: 04-Sep-2024
- Closing Date: 29-Sep-2024
Location
- Adelaide, South Australia, 5005 Australia
Salary
- (HEO6) $89,383 - $96,550 per annum plus an employer contribution of 17% superannuation applies.
Responsibilities
- Assist in the delivery of high quality and customer-focused service across records activities.
- Provide key support and technical expertise in the use, administration, and configuration of the University’s recordkeeping system Content Manager (CM).
- Liaise with business and academic areas to support University recordkeeping practice and compliance.
- Coordinate and involve in wider records compliance activities, projects, systems upgrades and integrations.
- Provide administrative and technical support in the management of both digital and physical records.
- Assist the Manager, Records Services with relevant records projects.
- Ensure alignment of services and programs to fulfil the University’s requirements for business efficiency and compliant recordkeeping.
Requirements
- Demonstrated knowledge and experience in the support and administration of an EDRMS (Electronic Document and Records Management System).
- Demonstrated understanding and experience in supporting a high-quality records program across both digital and hardcopy records.
- Excellent interpersonal and communication skills appropriate for working with a wide range of stakeholders.
- Demonstrated commitment to a high level of customer service.
- Well-developed project management, analytical and problem-solving skills with proven successful outcomes.
- Demonstrated ability to multi-task and work with competing deadlines with sound judgement and the ability to prioritise work tasks.
- Knowledge of contemporary records and information management technologies and trends.
- A relevant degree qualification or progress toward a qualification; or completion of a diploma qualification and relevant work experience; or an equivalent combination of relevant experience and/or education/training.
Benefits
- Salary packaging
- Flexible work arrangements
- High quality professional development programs and activities
- On-campus health clinic, gym and other fitness facilities.
Notes
- The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.
- For a confidential discussion regarding this position, contact Shannon Ciampa, Records Services Manager.