Works within a centralized University Registrar’s Office, collaborating with other Assistant/Associate Registrars and reporting directly to the University Registrar.
Maintain students’ official academic records, interpret guidelines and policies regarding student records, and communicate effectively with students, staff, and faculty regarding this position.
Maintains/works with internal and external database systems as required by the Commission on Osteopathic College Accreditation (COCA), the American Association of College of Osteopathic Medicine (AACOM), the Association of American Medical Colleges (AAMC), and the National Board of Osteopathic Medical Examiners (NBOME).
Maintains/works with internal and external database systems, including but not limited to Banner 9 SSB and INB, New Innovations residency management software, Medicat Immunization tracking software, Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP), Early Match Databases, Hyland OnBase, CourseLeaf catalog and scheduling specific software (CAT and CLSS), and DegreeWorks.
Serves as the representative to the University Registrar’s Office to ensure compliance with university policies and the Family Educational Rights and Privacy Act (FERPA) to ensure medical students’ courses and PA students’ courses, enrollment, graduation, biographical data, and verification process are in accordance with the university systems, AAMC, AACOM, ARC-PA, and medical school databases.
Collaborate with UNE COM Administration to facilitate the Visiting Student Learning Opportunities (VSLO) program, including verifying standing, confirming accurate documentation is received, verifying that application requirements are satisfied, verifying student enrollment, and all other procedures for visiting students to comply with placement.
Collaborate with the UNE COM Administration to facilitate the preparation of the Medical Student Performance Evaluation (MSPE), enrollment in the Electronic Residency Application Service (ERAS), and certification of eligibility for residency matching services, including the National Residency Match.
Engage with UNE COM Administration to maintain college-specific curricula requirements/needs while ensuring compliance with UNE University-specific policies.
Engage and master the curricula and academic policies of the medical school in collaboration with the UNE COM’s Department of Clinical Education, Department of Academic Affairs, Department of Recruitment, Student and Alumni Affairs, and the Assistant/Assoc Registrars in the University Registrar’s Office.
Manage and update course catalogs to be published using CourseLeaf Catalog for UNE COM and the UNE PA Program.
Coordinate course registration, student enrollment changes (add/drop/withdraw), grade collection, and recording of final grades and student performance evaluations for UNE COM and the PA Program. Communicate/coordinate with Student Financial Services/Student Financial Aid when enrollment changes may financially impact students.
Maintain, review, and edit student records through the graduation check process to certify graduation requirements for DO and master’s degrees awarded. This includes auditing for duplicate course enrollment, grade verifications, and coordinating with advisors when needed to ensure graduation requirements are met for medical students.
Produce and maintain process documentation for creating the academic calendar for UNE COM and the UNE PA program.
Ensure successful completion and ongoing support of required College of Osteopathic Medicine compliance and reporting to external agencies, including generating academic transcripts, enrollment reports, letters of good standing, and class statistics reports; collecting and entering NBME scores; and completing verifications of education for medical students and alums as related to licensure.
Facilitate collaboration, education, and process improvement between the College of Osteopathic Medicine enrollment services team and the University Registrar’s Office regarding student enrollment in the student information system (Banner) and tracking medical student rotations and Fellowships.
Support and oversee process improvement within the UNE COM and the PA Program enrollment operations.
Other duties as assigned.
Requirements
Bachelor’s degree from a regionally accredited institution plus a minimum of three years of relevant Registrar’s Office experience or a combination of education and experience from which comparable knowledge and skills are acquired.
Graduate degree preferred
Registrar’s Office experience within a medical school preferred.
Experience with Ellucian Banner or other student information systems (Ellucian Colleague, Jenzabar, Peoplesoft, Workday, etc.) is preferred.
Demonstrated proficiency in using the Microsoft Office Suite, particularly in Excel.
Ability to collect, verify, and report data; ability to make procedural decisions or judgments on sensitive, confidential issues while complying with FERPA; ability to coordinate multiple tasks simultaneously in a high-pressure environment; ability to strategize and to be detail-oriented; ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
Benefits
Expected pay is $70,000, with total compensation ranging from $89,676 to $103,468 depending on the selected medical and dental plans.
As an employee of UNE, you will enjoy a comprehensive benefits package. This includes a variety of health and dental plans, a retirement plan with up to an 8% match, extensive paid leave (including holidays, vacation, sick and personal time), and educational benefits.
Notes
Position Type: Professional Staff
Faculty Track: Not specified
Employment Status: Full Time
Months: 12
Campus: Portland, ME
UNE Overview: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
Flexible Work: This role will primarily be based on the Portland Campus, with some initial orientation and training on the Biddeford campus. After an initial 6-month review and training period, you may have the opportunity to work in a hybrid flexible work arrangement though if granted, you must be able to attend meetings and regularly scheduled days on the Portland or Biddeford campus. Some travel between campuses may be required.
EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Provide strategic leadership and assume the primary responsibility for guiding the development and implementation of the Masters of Science Psychiatric Mental Health Nurse Practitioner program.
Design and lead educational effectiveness processes which ensure continuous program quality and favorable learner outcomes as required by disciplinary accreditation and advanced nursing practice certification bodies.
Collaborate with the SoN Executive Director and appropriate personnel within the College of Professional Studies (UNE online) addressing best practices in online instructional design in creating the PMHNP didactic courses.
Engage in the hiring of faculty and professional staff to support the PMHNP program.
Exercise budgetary/financial monitoring and planning for the PMHNP program.
Engage and collaborate with the potential clinical partners and the community in developing relationships and clinical rotations for PMHNP students.
Collaborate with other UNE health profession programs to identify and implement interprofessional education and collaborative practice learning opportunities.
Other duties as assigned.
Requirements
Doctoral preparation (Ph.D., DNP, Ed.D.) in nursing or education with 3-5 years of graduate nursing education experience
Current certification as an advanced practice PMHNP
Eligibility for nursing licensure in the State of Maine
3 or more years of experience in nursing education at the graduate level.
Benefits
UNE offers a generous comprehensive benefits package to eligible employees.
The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE’s fantastic benefits package.
Notes
Position Type: Faculty
Faculty Track: Clinical
Employment Status: Full Time
Months: 12
Campus: Portland, ME
The program launch is supported by a generous gift from the Glickman Lauder Foundation.
EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Assistant Clinical Professor, Associate Clinical Professor, or Clinical Professor rank, dependent upon experience and credentials
located on UNE’s Portland Campus for the Health Sciences
UNE CDM is the only dental school in a region where access to quality oral healthcare is a persistent challenge, especially in rural areas
mission to improve the health of Northern New England as well as rural and underserved areas while shaping the future of dentistry through excellence in education, discovery, and service
strong commitment to providing excellent education and oral health care in a patient-centered, comprehensive care clinical learning environment
EEO Statement: The University prohibits discrimination based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
COVID Vaccination Statement: Qualified candidates must possess a D.D.S./D.M.D. degree, or international equivalent.
Provide leadership in the delivery of the academic and clinical curriculum for the program.
Coordinate and maintain communication with the Dean, other Department Directors and Program faculty concerning DNP Program activities.
Serve as the major link between UNE and external parties interested in the program, such as other health education programs, potential employers, state officials concerned with planning and delivery of health care services, and relevant professional organizations such as MeANA, AANA and NEASF.
Liaison with the Council on Accreditation for Nurse Anesthesia Educational Programs.
Prepare and submit COA site visit applications and self-study documentation when required.
Provide supervision and direction to the Program’s faculty and Professional staff.
Manage the Program’s budget.
Act as liaison with clinical sites, coordinators, preceptors, and other staff to provide an excellent experiential experience for the Program’s students.
Responsible for teaching courses depending on the faculty staffing level.
Participate as committee member and/or chair for scholarly projects.
Chair the Admissions Committee to review applications of prospective students and the selection process.
Represent the program through regional and national clinical affiliations.
Commit to actively fostering a welcoming culture of inclusion and diversity.
Understand and comply with the University of New England Safety Manual.
Perform other related duties as assigned.
Reports directly to the Dean of Westbrook College of Health Professions.
Requirements
Doctoral degree required, current CRNA licensure, current Maine RN and APRN licensure, and 3-5 years administrative experience in an educational setting.
3-5 years teaching experience in an academic faculty position.
Strong interpersonal communication skills.
Strong knowledge of didactic and clinical issues of CRNA training, and appreciation of the “culture” of CRNA education, and the ability to interact with both internal and external arenas dealing with the CRNA profession.
Knowledgeable in methods needed to assist with the role transition issues of CRNA education.
The ability to serve as an advocate for the program within the institution and in the broader health care environment.
Ability to support and advocate for faculty members.
The ability to facilitate program and faculty development.
Excellent management skills.
Evidence of budgetary and fiduciary management abilities.
Experience in the preparation of accreditation documents, and accreditation processes.
Knowledge of academic regulations and processes.
Benefits
UNE offers a generous comprehensive benefits package to eligible employees.
The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
Position Type: Faculty
Faculty Track: Clinical
Employment Status: Full Time
Months: 12
Campus: Portland, ME
EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
The Periodontics faculty member will serve in the Department of Diagnostic, Surgical, and Integrated Sciences.
Core responsibilities will include clinical instruction.
Requirements
Qualified candidates must possess a D.D.S./D.M.D. degree, or international equivalent and have successfully completed the NBDE Parts I & II or the INBDE.
By the position start date, the candidate must have completed a CODA-accredited graduate program in Periodontics; must be Board Certified, or eligible for Board Certification, as a Diplomate of the American Board of Periodontology; and must have active Maine Board of Dental Practice licensure (full/faculty).
Benefits
missing
Notes
Position Type: Adjunct
Faculty Track: Clinical
Employment Status: Part Time
Campus: Portland, ME
EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
COVID Vaccination Statement: Clinical faculty must meet the State of Maine’s immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.
The Endodontics faculty member will serve in the Department of Diagnostic, Surgical, and Integrated Sciences.
Core responsibilities will include clinical and simulation instruction.
Requirements
Qualified candidates must possess a D.D.S./D.M.D. degree, or international equivalent and have successfully completed the NBDE Parts I & II or the INBDE.
By the position start date, the candidate must have completed a CODA-accredited graduate program in Endodontics.
Must be Board Certified, or eligible for Board Certification, as a Diplomate of the American Board of Endodontics.
Must have active Maine Board of Dental Practice licensure (full/faculty).
Benefits
missing
Notes
Position Type | Adjunct
Faculty Track | Clinical
Employment Status | Part Time
Months | missing
Campus | Portland, ME
The University of New England College of Dental Medicine invites applications for part-time adjunct clinical track positions in Endodontics at the Assistant Clinical Professor rank.
Located on UNE’s Portland Campus for the Health Sciences, UNE CDM is the only dental school in a region where access to quality oral healthcare is a persistent challenge, especially in rural areas.
Grounded in our mission to 'improve the health of Northern New England as well as rural and underserved areas while shaping the future of dentistry through excellence in education, discovery, and service,' our college continues to mature into one of the most innovative and exciting dental education programs available.
UNE CDM with its dedicated and talented faculty and professional staff, exemplifies an environment of learning and discovery that is creative, humanistic, promotes professionalism, and cultivates diversity.
The College maintains a strong commitment to providing excellent education and oral health care in a patient-centered, comprehensive care clinical learning environment.
EEO Statement Summary | Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE) | Clinical faculty must meet the State of Maine’s immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.
Serve in the Department of Clinical Comprehensive Care
Didactic, pre-clinical, and clinical instruction and curriculum development
Mentoring pre-doctoral students
After-hours emergency call coverage (by rotation)
Participation in college, university, and community service
Requirements
D.D.S./D.M.D. degree, or international equivalent
Successfully completed the NBDE Parts I & II or the INBDE
Active Maine Board of Dental Practice licensure (full/faculty) by the position start date
Benefits
Generous comprehensive benefits package to eligible employees and their dependents
Varied health and dental plans
Retirement plan that includes up to an 8% match
Extensive paid leave including holidays, vacation, sick and personal time
Educational benefits for both employees and dependent children
Notes
Position Type: Faculty
Faculty Track: Clinical
Employment Status: Full Time
Months: 12
Campus: Portland, ME
UNE CDM is the only dental school in a region where access to quality oral healthcare is a persistent challenge, especially in rural areas
UNE CDM exemplifies an environment of learning and discovery that is creative, humanistic, promotes professionalism, and cultivates diversity
UNE is a great place to work
Academic rank and salary will be commensurate with qualifications and experience
Interviews of qualified candidates will begin immediately and continue until the position is filled
EEO Statement: The University of New England is committed to equal opportunity for all members of the University community
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator use
The Prosthodontics faculty member will serve in the Department of Restorative & Clinical Sciences.
Core responsibilities will include didactic, pre-clinical, and clinical instruction and curriculum development; mentoring pre-doctoral students; after-hours emergency call coverage (by rotation); and participation in college, university, and community service.
Academic rank and salary will be commensurate with qualifications and experience.
Interviews of qualified candidates will begin immediately and continue until the position is filled.
Requirements
Qualified candidates must possess a D.D.S./D.M.D. degree, or international equivalent and have successfully completed the NBDE Parts I & II or the INBDE.
By the position start date, the candidate must have completed a CODA-accredited graduate program in Prosthodontics; must be Board Certified, or eligible for Board Certification, as a Diplomate of the American Board of Prosthodontics; and must have active Maine Board of Dental Practice licensure (full/faculty).
Benefits
UNE is a great place to work and we offer a generous comprehensive benefits package to eligible employees and their dependents.
The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits for both employees and dependent children.
Notes
Position Type: Faculty
Faculty Track: Clinical
Employment Status: Full Time
Months: 12
Campus: Portland, ME
UNE CDM is the only dental school in a region where access to quality oral healthcare is a persistent challenge, especially in rural areas.
Grounded in our mission to 'improve the health of Northern New England as well as rural and underserved areas while shaping the future of dentistry through excellence in education, discovery, and service,' our college continues to mature into one of the most innovative and exciting dental education programs available.
UNE CDM with its dedicated and talented faculty and professional staff, exemplifies an environment of learning and discovery that is creative, humanistic, promotes professionalism, and cultivates diversity.
The College maintains a strong commitment to providing excellent education and oral health care in a patient-centered, comprehensive care clinical learning environment.
Please visit the Human Resources Benefits site https://www.une.edu/hr/benefits for additional information regarding UNE’s fantastic benefits package.
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.
In coordination with the Academic and Student Affairs teams as well as the Dean’s office, this position will carry out all assigned daily administrative and operational duties related to supporting faculty and students, programs and services, and other key administrative functions that promote the College’s academic mission in a student-centered environment.
Provides a high level of administrative, communication, and organizational support
Prepares courses within the Learning Management System for each term and maintains them throughout the semester
Uploads and enters information into Learning Management System and other appropriate software programs
Reviews and edits lecture capture files
Builds and deploys electronic assessments and generates performance reports
Provides support for students requiring accommodations (proctoring)
Assists with gathering information for electronic textbook order annually and maintains textbook lists for each class
Trains students and faculty on academic software systems
Prepares and organizes data in reports; assists with data collection and maintains databases and spreadsheets
Assists with maintaining academic and course calendars and schedules
Confers regularly with the Academic Affairs team
Serves as a resource for faculty who need assistance with classroom technology
Assists with monitoring compliance with academic-related policies and procedures
Ensures that the University’s intellectual property guidelines are followed
Prepares reports, takes minutes, tracks actions and recommendations, and provides other support for CDM Committees as assigned
Collects and maintains paper and electronic documentation and disseminates information as necessary
Implements and maintain records consistent with records retention policies and FERPA
Maintains confidentiality and handles sensitive information
Assists with on-boarding of new faculty and staff and new student orientation
Responds quickly to faculty or student concerns
Participates in the accreditation process and site visits
Maintains current knowledge of University policies and procedures
Maintains regular attendance and reliability
Assists with new college programs, services, and initiatives, as necessary
Performs other duties, as assigned
Requirements
Bachelor’s degree in any field and 1 to 3 years of relevant administrative experience in higher education or similar medical/dental organizational environment or a combination of education and experience from which comparable knowledge and skills are acquired
Knowledge of and experience working with a Learning Management Systems is preferred.
Strong computer skills and extensive knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Google Docs and other programs such as Brightspace, Examsoft, CoursEval, VitalSource, and Ad Astra.
Experience in academic affairs or educational support is preferred
Strong computer skills and ability to quickly learn new software systems
Excellent oral, written, reading, and spelling/grammar skills
Proven ability to effectively manage multiple priorities and meet deadlines
Strong planning, administrative, and organizational skills
Ability to build strong professional relationships and problem solve in team-based environment
Demonstrated effective interpersonal communication skills
Strong verbal and written communication skills
Ability to provide excellent customer service and work effectively in a diverse community
General understanding of higher education organizational structure and administrative operations
In addition, the individual must possess the knowledge, skills and abilities, or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities
Benefits
As a full-time, entry level hourly employee of UNE CDM, you will have access to an outstanding benefit package that includes health and dental coverage, generous holiday schedule and PTO, retirement match, select position-related continuing education and development, and reduced college tuition for yourself, spouse/partner, and your dependents. A full list of benefits can be found here (Benefits | University of New England in Maine).
Notes
Position Type: Professional Staff
Faculty Track: missing
Employment Status: Full Time
Months: 12
Campus: Portland, ME
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
University of Notre Dame AustraliaSydney Campus, Sydney, NSWSimilar Jobs
Closing: Not specified
Job Summary
Dates
Opening Date: Not Available
Closing Date: Not Available
Location
Sydney Campus, Sydney, NSW
Salary
Not Available
Responsibilities
Conduct teaching to the standard of the Faculty, including preparation for the topic and facilitating group discussions relating to the content.
Consultation with students regarding readings, weekly topics, and assessment.
Participating in assessment activities, including marking and providing feedback.
Attendance at meetings as required by the Head of Foundation Years.
Other duties as identified by the Head of Foundation Years.
Comply with policies and procedures in all aspects of their work and conduct, in particular the Staff Code of Conduct.
Undertake Professional Development as arranged by the Head of Foundation Years.
Provision of a high level of pastoral care to students.
Requirements
Hold a relevant qualification (MBBS, MD or equivalent medical qualification is essential).
Registration or eligibility for registration with AHPRA as a Medical Practitioner.
Supportive of the Objects of Notre Dame as a Catholic University.
Understanding of, and commitment to, teaching in the context of the Code of Ethical Standards for Catholic Health and Aged Care Services in Australia Qualifications & Experience.
A high level of interest in medical education and experience in teaching in small group tutorials.
A keen interest in maintaining currency in scholarship and professional practice.
Ability to, or a willingness to learn how to, incorporate technology (e.g. Blackboard, Zoom, email, internet) into teaching and learning.
Ability to deliver quality learning and teaching practices in multiple modes including online delivery.
Excellent interpersonal and communication skills, including ability to work effectively in a team.
Ability to assess priority of tasks, manage workload and meet deadlines in a busy education environment.
Evidence of a high level of pastoral care to students.
Benefits
Make a positive impact.
Friendly and collaborative environment.
Rewarding opportunity.
Notes
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.