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Closing: 19-Jan-2025
Job Summary
Dates
- Opening Date: 18-Dec-2024
- Closing Date: 19-Jan-2025
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide administrative support to the Centre Management Team and all other committees, including recording minutes and action items.
- Organise logistics for meetings and events, including room bookings, calendar invitations, travel arrangements, catering, etc.
- Support preparation of reports and/or funding applications, including collection of data from stakeholders, in liaison with the Centre Manager.
- Respond to or refer a wide range of enquiries from internal and external CEAStAR members.
- Support and organise the Centre’s external engagement activities, including website and social media presence.
- Blaskovich Group duties are similar to the above, in addition to supporting preparation of grant applications and on-boarding of new members.
- Other administrative duties as assigned by the Centre Director, Deputy Director, and Centre Manager.
- Travel may be required from time to time.
Requirements
- Completion of a degree, with subsequent work experience, or an equivalent combination of relevant experience and/or education and training.
- Excellent written and interpersonal communication skills, including the ability to communicate effectively via phone, email and in person with internal and external stakeholders.
- Highly developed organisational and time management skills with a high level of attention to detail and the ability to work effectively and flexibly.
- Ability to take initiative and work independently and as part of a team.
- Experience using software and web-based platforms, including finance systems, for the reconciliation of credit cards, payment of invoices, with the ability to interpret and abide by finance policy and procedures in a large organisation.
- Experience in or knowledge of marketing and communications, including maintenance of websites and social media.
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Benefits
- Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
- For more information about this opportunity, please contact Ms Veah Tapat v.tapat@uq.edu.au.
- For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- All applicants must upload the following documents in order for your application to be considered: Cover letter summarising how your background aligns to the ‘About You’ section, Resume.
Closing: 19-Jan-2025
Job Summary
Dates
- Opening Date: 23-Dec-2024
- Closing Date: 19-Jan-2025
Location
- Herston Campus
Salary
- Base salary will be in the range $78,944. - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Provide executive support, including managing complex and dynamic diaries, coordinating travel, triaging and redirecting communications as appropriate, and reconciling financial transactions.
- Act as the primary contact for inquiries, handling confidential materials and escalating complex issues as needed.
- Deliver accurate information to staff and stakeholders, interpreting policies and procedures with sound judgment.
- Offer high-level administrative support to committees, including scheduling, preparing agendas, recording minutes, and following up on actions.
Requirements
- Proven experience in a dynamic, fast-paced, and collaborative role with a diverse range of responsibilities in a relevant area.
- Strong interpersonal, verbal and written communication skills, with the ability to exercise initiative and judgment.
- High degree of accuracy and demonstrated attention to detail.
- Effective organizational, time management and problem-solving skills, with the ability to set priorities and meet deadlines in a fast-paced environment.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and the ability to learn new systems and processes, as required, to meet the needs of the role.
- Working knowledge of varied administrative systems including finance, HR and Scheduling.
Benefits
- 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Closing: Not specified
Job Summary
Dates
- Opening date: 03-06-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department front desk associate; type/print using word processing for correspondence, reports, manuals, etc.
- Organize and maintain various departmental files and records, frequently involving cross filing/cross-reference systems.
- Perform a variety of tasks related to the maintenance of computerized departmental data
- Daily data entry and data management using various PC software; ongoing use of the system, involving regular data entry updates.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions, as needed.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, in response to specific requests by supervisor.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency; explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department personnel, to plan and coordinate activities, exchange information, resolve problems, etc.
- Perform other related duties as assigned.
Requirements
- Associate’s degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Broad base of general and specific administrative skills, including typing/word processing, filing, phone/office reception and customer service.
- Excellent organizational skills; experience in organizing and maintaining moderately complex filing and records systems.
- Data entry skills and experience with a variety of software technologies; ability to multi-task.
- Excellent reading, spelling/grammar and general writing and math skills; requires close attention to detail.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Half Time
- Months: 12
- Campus: Portland, ME
- Work hours: Monday through Friday, 9:00 am to 2:30/3:00 pm
- University: University of New England
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0429P
- Open Date: 06/03/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 12-06-2024
- Closing date: not available
Responsibilities
- Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions.
- Assist in departmental budget planning; monitor expenditures and process budget documents.
- Assist in designing, implementing and maintaining departmental filing, record keeping and reporting systems, including computer applications.
- Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system.
- Organize and coordinate various department activities and events, including arranging for all necessary facilities, staffing, scheduling, advertising/promotion, and other related tasks.
- Prepare (write, design, draft, edit, etc.) various written documents related to assigned functions, such as policy and procedure manuals, instructional materials, and so forth.
- Participate in key departmental planning activities related to assigned functions, with a focus on: compiling background information/data needed for planning purposes, drafting outlines, policies, procedures, schedules, forms, related instructional and promotional material, coordinating the implementation of new program plans or operating policies/procedures/schedules, etc.
- Serve as liaison with students, faculty, staff, parents, trustees, alumni, vendors, and/or other key internal and/or external department constituency.
- Confer regularly with immediate supervisor, department/University personnel, and relevant outside organizations and individuals to plan, coordinate and evaluate programs/projects/ activities/policies, exchange information and resolve problems.
- Support, schedule, compile, and maintain activities and records of departmental research, grants, and drug trials.
- Perform regular administrative duties for senior department staff or administrators on a limited basis: answer phones and carry out standard reception tasks, type/print using word processor correspondence, reports, etc., order office supplies, maintain appointment calendars, screen and distribute mail, photocopy; set up meetings, etc.
- Perform other duties as required.
Requirements
- Associate’s Degree in an appropriate discipline, with three to four years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Good planning, administrative and organizational skills.
- Good writing, math and basic research skills.
- Good typing/word processing and other general office skills.
- Previous experience in organizing and maintaining a moderately complex filing and record-keepings systems, including relevant experience with computerized information systems.
- Good general understanding of the higher education organizational structure and its administrative operations.
- Ability to deal effectively with a wide variety of individuals inside and outside of the University community.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About The University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0450P
- Open Date: 06/12/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 29-04-2024
- Closing date: not available
Responsibilities
- Performance of various day-to-day administrative functions for the school including, but not limited to reception; word processing; photocopying exams, reports, manuals; ordering office supplies; maintaining calendar appointments; and screening incoming email.
- Collaborates with the Academic Director to track and manage budgets and to develop and maintain electronic filing systems for record keeping and reporting.
- Initiates and processes administrative, financial, and operations forms, ensuring timely and accurate completion of documents by school faculty and professional staff.
- Serves as a liaison between SBS faculty, students, professional staff, parents, alumni, and other internal and external constituents.
- Explaining and interpreting policies and procedures; answering various questions from constituents; processing special requests; and investigating and resolving problems as they arise.
Requirements
- An associate degree is required (bachelor’s preferred) plus 1 to 2 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Candidates should possess a broad base of basic administrative and organizational skills, including reception and working with word processing and spreadsheet applications.
- Candidates with experience organizing and maintaining file and records systems, and those having experience with computerized information systems, are preferred.
- Some bookkeeping training or experience is also desirable.
- The ability to work effectively with a wide variety of University personnel, students, and/or outside of individuals and organizations.
Benefits
- Varied health and dental plans
- A retirement plan that includes up to an 8% match
- Extensive paid leave including holidays, vacation, sick and personal time
- Educational benefits for both employees and dependent children
Notes
- Position Type: Professional Staff
- Faculty Track: Not specified
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Review of applications will begin immediately and continue until the position is filled.
- UNE is a great place to work with a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events.
- Three distinct campuses: Two in Maine and one in Tangier, Morocco.
- UNE is perennially included on “best colleges lists” by U.S. News & World Report, The Princeton Review, Forbes, and others.
- Portland is one of the nation’s most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities.
- Outside magazine named it as one of the “Greatest Places to Live in America”, and Bon Appetit selected Portland as the 2018 “Restaurant City of the Year”.
- Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
- Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0404P
- Open Date: 04/29/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 29-04-2024
- Closing date: not available
Responsibilities
- Actively collaborates with the Director, Finance & Administration to analyze data to accurately make projections for financial reporting and budget planning process.
- Serves as the primary resource and point of contact for HA/COM faculty and staff managing day-to-day business operations involving work across all central units in the University, including accounts payable, travel, payroll, and facilities.
- Works closely with COM office managers to complete projects, troubleshoot and problem solve issues of a complex and college-wide nature.
- Performs financial operations that include payroll, accounting, accounts payable/receivable, procurement, and research administration, including journal entries and budget transfers.
- Manages purchase card applications, expense reports, and other related requests in conjunction with the UNE business office.
- Tracks, forecasts, and completes COM-related grant accounting activities, including managing indirect fund balances.
- Manages medical practice billing services vendor relationship and serves as liaison between vendor and UNE accounting office; provides accounting oversight of medical director fees; completes monthly reconciliation.
- Contributes to the college’s human resources and workforce operations by processing hiring and other personnel transactions, faculty, and adjunct faculty contracts in alignment with budgetary expectations.
- Provides internal training on purchasing procedures, travel reimbursements, and financial reporting to professional staff and faculty as needed.
- Ensures compliance with University financial and operational policies.
- Creates and oversees databases functionality to serve as a clearinghouse for (non-clinical) affiliation agreements, policy statements, and accreditation records.
- Monitors all Health Affairs and COM operations and facilities regularly, and in collaboration with the Director, deals with a variety of problems that arise.
- Performs other duties as assigned.
Requirements
- Bachelor’s Degree required and 5-8 years of experience in finance or similar field or a combination of education and experience from which comparable knowledge and skills are acquired.
- Excellent planning, administrative and organizational skills.
- Excellent communication skills and strong computer software skills.
- Demonstrated knowledge of standard accounting principles; Facility with data analysis; Comfort using quality data to help guide decision-making.
- Excellent judgement to ensure compliance with established university F&A procedures and policies.
- Creative thinking and problem solving, with interest and ability to identify and implement opportunities for operational efficiencies, introduce innovative ideas to the team, and learn and implement new systems and procedures.
- Proven ability to handle sensitive data with discretion and manage multiple tasks while maintaining an exceptional attention to detail and accuracy.
- Experience in higher education preferred with management, HR and budgetary experience.
- Preference for a CPA or CPA candidate.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: Position Title
- Employment Status: Full Time
- Months: 12
- Campus: Both ME Campuses
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0400P
- Open Date: 04/29/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 20-03-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department receptionist; type/print using word processor correspondence, exams, reports, manuals, and the like; order office supplies; maintain appointment calendars; screen incoming mail; set up meetings; photocopy, and so forth.
- Coordinate, initiate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty or staff, or individuals outside the University system.
- Organize and maintain various departmental files and records, frequently involving cross filing and cross-referencing of systems.
- Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers: design and basic programming of appropriate databases and data management/reporting systems using various PC software; initial database input; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, and in response to specific requests by the supervisor or other staff members.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform various bookkeeping functions: initiate and process financial documents related to operating budgets or special accounts; monitor financial activity; organize and maintain financial records; prepare related reports.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency: explain policies and procedures, answer various questions, coordinate services and assistance, handle special requests or problems, routing them to senior staff members as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University to plan and coordinate activities, exchange information, resolve problems, and other related tasks.
- Train and oversee the work of junior staff members and student assistants.
- Other related duties as assigned.
Requirements
- Associate’s Degree in business or other appropriate discipline, plus one to two years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.
- Good basic administrative and organizational skills.
- Experience in organizing and maintaining a moderately complex filing and records systems.
- Previous experience with computerized information systems desirable, and possibly required.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations.
Benefits
- Varied health and dental plans
- A retirement plan that includes up to an 8% match
- Extensive paid leave including holidays, vacation, sick and personal time
- Educational benefits
Notes
- Position Type: Professional Staff
- Faculty Track: Not specified
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Hybrid flexible work options (must be able to attend meetings and regularly scheduled days on the Portland/Biddeford campus)
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0369P
- Open Date: 03/20/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 12-03-2024
- Closing date: not available
Responsibilities
- Participates in the planning and execution of administrative operations including regular secretarial duties.
- Serves as the department receptionist and welcomes and directs visitors and guests.
- Monitors compliance with policies and procedures.
- Manage a high volume of cash deposits, process paperwork, prepares deposits and coordinates with Student Accounts as needed.
- Compiles reports, maintains records and other documents, and coordinates special events.
- Serves as the department initiator within People Admin and coordinates with Human Resources and Payroll as needed.
- Oversees evaluation of documents submitted for administrator’s signature.
- Provides support for long-range planning and scheduling activities.
- Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
- Prepares meeting agendas and minutes for dissemination.
- Acts as administrator’s representative in dealing with third parties and manage the Director’s calendar.
- Researches, coordinates and handles special projects and events.
- Provide complex administrative support for the department, including confidential issues.
- Monitor the purchase cards for the administrative team.
- Manage University Tickets (online ticketing platform) and Ad Astra (room reservation system)
- Coordinate hiring paperwork and process for part-time professional staff, as well as for camps and clinics.
- Performs other related duties as assigned.
Requirements
- Bachelor’s degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
- Outstanding interpersonal and verbal communication skills.
- Ability to provide excellent customer service to a diverse population.
- Ability to multi-task and work cooperatively with others both internal to the athletics department as well as across the campus and local community.
- Solid organizational and planning skills.
- Experience in task management and managing business operations.
- Experience within the specific duties, policies and computer systems described in the position description.
- Strong problem-solving skills.
- Proficiency in maintaining professional calendars with frequent changes.
- Adept at prioritizing tasks due to competing demands.
- Organizational and time management skills.
- Excellent decision-making abilities based on competing and complex information from multiple sources.
- Ability to work with tact on complex, sensitive, and confidential issues.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0361P
- Open Date: 03/12/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening Date: Not Available
- Closing Date: Not Available
Location
- St Lucia Campus, Herston Campus, Dutton Park Campus
Salary
- Hourly Rate: Minimum $47 - $59 per hour + 11.5% superannuation contributions
Responsibilities
- Managing electronic diaries and coordinating travel arrangements.
- Coordinating committee/meeting activities, including scheduling and taking minutes.
- Maintaining administration systems and prioritising daily tasks.
- Organising domestic and international travel arrangements as required.
- Conducting background research and data analysis.
- Liaising with staff, students, and external stakeholders.
- Ensuring compliance with University policies and procedures for documentation, correspondence and matters processed through the office.
- Assist with the design, development, implementation and evaluation of Website using Drupal.
- Other duties as reasonably directed.
Requirements
- Relevant experience or extensive experience in administration, business or executive support.
- Excellent interpersonal and verbal/written communication skills.
- Sensitivity in handling confidential matters.
- Effective stakeholder management.
- Strong problem solving skills and judgment.
- Flexibility and adaptability to hit the ground running in a range of roles and teams
- Broad understanding of UQ’s administration procedures and structures.
- Web applications development experience using Drupal.
- Work Rights: You must maintain your own unrestricted work rights in Australia whilst you work for UQ. Visa sponsorship is not available for this appointment.
- Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
Benefits
- Access to exclusive internal opportunities
- Ability to quickly build organisational knowledge
- UQ benefits such as vaccination programs, EAP, fitness passport, and more
- Networking opportunities
Notes
- For more information about this opportunity and application queries, please contact uqtemps@uq.edu.au stating the job reference number in the subject line.
- All applicants must upload the following documents in order for your application to be considered: Cover letter addressing the ‘About You’ section, including preferred working location and role. Resume. Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.
- Applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage candidates to apply as soon as possible. The University of Queensland reserves the right to close this application process early.