Dates
- Opening Date: 09-Sep-2024
- Closing Date: 23-Sep-2024
Location
- Albury-Wodonga, Bathurst, Wagga Wagga
Salary
- Level 5 - $77,142 to $84,218 pa (plus 17% superannuation)
Responsibilities
- Provide professional administrative support to the Capital Works team.
- Manage schedules and coordinate travel.
- Create purchase orders and receive invoices.
- Use the Microsoft Office suite for data entry and creating reports and presentations.
- Budgeting and accurate record keeping.
- Oversee a central inbox.
- Work closely with other teams in the division such as Campus and Space Planning to support operational activities.
Requirements
- Excellent administration skills, including time management and adaptability.
- Proficiency using the Microsoft Office suite, particularly Excel.
- Strong customer service focus and ability to deliver high quality service to various stakeholders.
- Excellent communication (written and verbal) and interpersonal skills.
- Ability to work independently and collaboratively, problem solve and make decisions in a high volume and continually changing work environment.
- Previous experience in the construction and/or tertiary sector would be advantageous.
Benefits
- Work life balance and generous leave options.
- Professional development opportunities.
- Access to an Employee Assistance Program (EAP).
- Support workplace giving to a range of charities or our Staff give program which funds student scholarships.
Notes
- This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position.
Dates
- Opening Date: 26-Sep-2024
- Closing Date: 08-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (pro-rata) (HEW Level 5)
Responsibilities
- Manage relevant administrative and secretarial functions in a professional, diplomatic and confidential manner.
- Manage the shared administration support email inbox and ensure that emails are responded to in a timely manner.
- Be the point of contact for and coordinate the School’s guest speaker series in conjunction with academics responsible in each discipline.
- Provide policy advice in relation to hospitality and travel.
- Book travel, accommodation, room bookings and catering for the event as needed.
- Manage financial tasks, including reimbursements and expenses, in compliance with University policies.
- Maintain organized electronic filing systems and update master project spreadsheets to track event progress.
- Facilitate meetings, take minutes, generate reports, and collaborate with the administrative team and the Executive Assistant to the Head of School.
Requirements
- Effective administration, coordination and interpersonal communication skills.
- Effective organisational and time management skills and be committed to providing a high level of customer service.
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and wide range of software applications.
- Effective organisational, time management and problem-solving skills.
- Demonstrated ability to work independently and/or as part of team, with supervisory experience.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- Demonstrated organisational and administrative skills and ability to manage multiple priorities and projects.
- Excellent verbal and written communications skills with high attention to detail.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, etc.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 08-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 + 17% Superannuation (pro-rata) (HEW Level 5)
Responsibilities
- Manage relevant administrative and secretarial functions in a professional, diplomatic and confidential manner.
- Manage the shared administration support email inbox and ensure that emails are responded to in a timely manner.
- Be the point of contact for and coordinate the School’s guest speaker series in conjunction with academics responsible in each discipline.
- Provide policy advice in relation to hospitality and travel.
- Book travel, accommodation, room bookings and catering for the event as needed.
- Manage financial tasks, including reimbursements and expenses, in compliance with University policies.
- Maintain organized electronic filing systems and update master project spreadsheets to track event progress.
- Facilitate meetings, take minutes, generate reports, and collaborate with the administrative team and the Executive Assistant to the Head of School.
Requirements
- Effective administration, coordination and interpersonal communication skills.
- Effective organisational and time management skills and be committed to providing a high level of customer service.
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and wide range of software applications.
- Effective organisational, time management and problem-solving skills.
- Demonstrated ability to work independently and/or as part of team, with supervisory experience.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- Demonstrated organisational and administrative skills and ability to manage multiple priorities and projects.
- Excellent verbal and written communications skills with high attention to detail.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, etc.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Dates
- Opening Date: Not Available
- Closing Date: 03-Sep-2024
Location
- Fremantle, Western Australia
Salary
- Not Available
Responsibilities
- Provide administrative support to the VET team on all aspects of administrative processes and procedures, including teaching and learning support operations to ensure all services are effective, efficient and achieve a high standard of client service.
- Maintain all registers to ensure records of programs, course delivery and course progression are all accurately and professionally documented.
- Student interface and communication – interact with students to solve concerns and assist with enquiries including and not limited to correspondence, mail merges, mail outs, VET email and distribution, course information, enrolments, amendments, completions, reports, due fees and distribution of letters.
- Create and maintain student files in accordance with ASQA Compliance Guidelines.
- Ensure program information is available, current and in alignment with regulatory standards on staff and student portals.
Requirements
- Experience delivering high-level executive administrative services.
- Experience in the tertiary, education sectors, Vocational Education and Training sector and/or Registered Training Organisation (RTO) is an asset.
- Excellent operational, organisational and administration skills with demonstrated time management skills, including attention to detail, the ability to work under pressure, organise workload and manage competing priorities/deadlines.
- Highly developed communication skills, with the ability to build relationships, engage and influence stakeholders.
- Demonstrated proficiency in the Microsoft Office suite and the ability learn computer software programs and work with enterprise systems.
- A Degree with relevant experience OR an equivalent combination of relevant experience and/or education/training.
Benefits
- Join a great team, friendly environment, valued by driving success to students!
- Flexible working arrangements.
- Fast paced work environment
Notes
- Applicants are expected to have current and valid work rights in Australia.
- Aboriginal and Torres Strait Islander people are encouraged to apply.
- The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Dates
- Opening Date: 14-Aug-2024
- Closing Date: 4-Sep-2024
Location
- St Lucia Campus
Salary
- This is a full-time continuing position with salary in the range $78,944.40 - $87,750.37 (HEW 5), plus a generous super allowance of up to 17%.
Responsibilities
- Support the full project lifecycle, including planning, execution, and evaluation. Ensure adherence to project plans and standards.
- Develop and maintain project-related standard operating procedures and assurance of standards and logistics, under guidance of management.
- Organise and support the delivery of project-related activities, events, consultation activities and meetings.
- Undertake data entry, retrieval, and document management.
- Utilise specialist software and applications, including eLearning management systems, Asana, the Microsoft office suite (including excel).
- Provide front-line support to students, including answering queries and assisting at employability events.
- Review and process job opportunities in StudentHub.
- Answer queries and prepare correspondence that come through the CRM, phone and face-to-face.
- Maintain accurate student attendance records in spreadsheets and calendars.
- Provide administrative support for events and programs, including data management and reporting.
Requirements
- Demonstrate equivalent education and/or experience in a related field. Previous project management experience is desirable.
- Demonstrate proficiency in Microsoft Office Suite, CRM systems (Oracle RightNow, StudentHub), and data analysis.
- Exhibit excellent written and oral communication skills, and the ability to build strong relationships with colleagues and stakeholders.
- Possess strong organizational skills and the ability to manage multiple tasks and priorities while maintaining a high level of accuracy and attention to detail.
- Unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including some working from home options and flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
Dates
- Opening Date: 03-Sep-2024
- Closing Date: 17-Sep-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 5 – $83,159 – $95,518 p.a. plus 17% super (pro rata for part time)
Responsibilities
- Provide event and program support for ACADI.
- Provide high-level executive support for ACADI governance committees and meetings.
- Provide administrative support.
Requirements
- A degree with subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- Experience in supporting event organisation and management.
- Demonstrated experience in providing high-level secretariat support.
- A high level of proficiency in the Microsoft Office suite.
- Excellent interpersonal skills with a strong customer focus.
- Well-developed organisational skills, including the ability to manage workflows and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses for staff and their immediate families
- Generous leave provisions.
Notes
- This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Dates
- Opening Date: 03-Sep-2024
- Closing Date: 17-Sep-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 5 – $83,159 – $95,518 p.a. plus 17% super (pro rata for part time)
Responsibilities
- Provide event and program support for ACADI.
- Provide high-level executive support for ACADI governance committees and meetings.
- Provide administrative support.
Requirements
- A degree with subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
- Experience in supporting event organisation and management.
- Demonstrated experience in providing high-level secretariat support.
- A high level of proficiency in the Microsoft Office suite.
- Excellent interpersonal skills with a strong customer focus.
- Well-developed organisational skills, including the ability to manage workflows and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Knowledge of the higher education sector, experience with diabetes-related contexts is desirable.
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses for staff and their immediate families
- Generous leave provisions.
Notes
- This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- Herston Campus, STARS Building
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Maintaining calendars, providing diary management support to the Centre Director, and functioning as the initial point of contact for enquiries
- Liaising with internal and external stakeholders and drafting correspondence for stakeholder review
- Providing high-level support to committees and meetings
- Organising financials and bookings, e.g. managing reimbursements, assisting with travel coordination and arranging office supplies
Requirements
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Effective organisational, time management, and problem-solving skills.
- Experience working as a team member in a busy environment.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and mandatory immunisations.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.
- Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
- We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent.
Dates
- Opening Date: 14-Sep-2024
- Closing Date: 29-09-2024
Location
- Ballarat, Victoria
Salary
- HEW 4 - $70,530 p.a. (pro-rata) plus up to 17% superannuation
Responsibilities
- Provide effective and efficient administrative operational support for the Apprentice and Trainee Online Management (ATOM) system.
- Deliver quality administrative services, including but not limited to template population, data imports, report distribution, stationery and materials/equipment ordering.
- Ensure prompt and accurate information is provided for staff, students, employers of Apprentices/Trainees.
- Maintain and monitor student data by providing regular data reports to key staff.
- Provide administrative support for the development and distribution of internal newsletters, user guides and manuals.
Requirements
- Demonstrated experience in using student management systems such as Campus Solutions, ATOM and EPSILON.
- Demonstrated interpersonal and communication skills, with a focus on delivering customer service excellence.
- Microsoft Office Software Skills, including the ability to use other relevant applications.
- Demonstrated problem solving, organizational and time management skills.
- Skills in editing, producing, and distributing a range of business and other documentation.
- Ability to work independently, as well as part of a team and to deal with confidential information.
- Valid Working With Children Check (WWCC).
Benefits
- Part-time (0.6), continuing appointment.
- Ranked number one university in Australia for First Generation Student Enrolments.
- Commitment to responding to every applicant through The Circle Back Initiative program.
Notes
- Applicants are required to submit a resume and a response to key selection criteria.
- If experiencing technical difficulties with the application, contact the Recruitment team or phone 03 5327 9756.
Administration Officer - RECOVER Injury Research Centre
The University of Queensland Herston Campus, STARS Building
Dates
- Opening Date: 14-Sep-2024
- Closing Date: 15-Sep-2024
Location
- Herston Campus, STARS Building
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Maintaining calendars, providing diary management support to the Centre Director, and functioning as the initial point of contact for enquiries
- Liaising with internal and external stakeholders and drafting correspondence for stakeholder review
- Providing high-level support to committees and meetings
- Organising financials and bookings, e.g. managing reimbursements, assisting with travel coordination and arranging office supplies
Requirements
- A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.
- Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
- Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Effective organisational, time management, and problem-solving skills.
- Experience working as a team member in a busy environment.
- Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and mandatory immunisations.
- All applicants must upload a cover letter summarising how their background aligns to the ‘About You’ section and a resume.
Senior Project Officer (Identified)-Indigenous Health Program
The University of New South Wales (UNSW Sydney) Kensington, NSW (Hybrid Flexible Working)
Dates
- Opening Date: 24-Sep-2024
- Closing Date: 08-Oct-2024
Location
- Kensington, NSW (Hybrid Flexible Working)
Salary
- $110K - $119K (plus 17% Superannuation and leave loading)
Responsibilities
- Developing and maintaining effective communication between the program team and jurisdictional stakeholders.
- Contributing to project management activities for the implementation and evaluation of the First Nations Molecular Point of Care Testing Program.
Requirements
- Relevant public health degree with subsequent relevant experience or an equivalent level of knowledge gained through any other combination of training and/or experience.
- Experience working in infectious diseases in the remote Indigenous context is highly desirable.
- Demonstrated experience and skills in the delivery of public and/or primary health programs, preferably in Indigenous health, with knowledge and or experience of the project management process highly desirable.
- Demonstrated success working effectively and collaboratively on initiatives with a range of people at different levels within an organization.
- Demonstrated experience in stakeholder engagement, ideally with organizations in alignment with this program (i.e., peak Aboriginal and Torres Strait Islander representative bodies, Aboriginal medical services / Aboriginal Community Controlled Health Organizations, health department/ public health representatives etc.).
- Excellent organizational, analytical, and problem-solving skills, with proven capacity to work independently and meet deadlines.
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- Demonstrated strong knowledge of Microsoft Office applications (Word, Excel, and PowerPoint in particular), or willingness to learn, for word processing, handling spreadsheets and preparation of presentations.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.
- Ability to travel several times a year to remote and rural communities.
Benefits
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- 10 days paid cultural leave per year
- Indigenous Employee Network
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
Notes
- This position is open to Aboriginal and Torres Strait Islander applicants only.
- Pre-Employment Checks required for this Position: Verification of qualifications, Confirmation of Aboriginality (or equivalent).
Senior Administrative Officer - Work Integrated Learning, Faculty of Arts, Science, Law & Business
University of Notre Dame Australia Fremantle, Western Australia; Sydney, NSW
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- Fremantle, Western Australia; Sydney, NSW
Salary
- HEW Level 5 $82,366 pa to $90,579 + 14% superannuation (Sydney); HEW Level 5 $75,182 pa to $83,594 + 14% superannuation (Fremantle)
Responsibilities
- Provide effective and efficient administration and organisation of WIL placements within the Faculty
- Develop and maintain relationships with external providers nationally as they are related to student placements.
- Act as a point of contact for students related to placements.
- Support the timely allocation of placements to students.
- Prepare purchase orders and process payments related to WIL in a timely manner and monitor expenditure.
- Support reporting and records management related to placements.
- Complete tasks and communications in an accurate and timely manner, whilst providing excellent customer service to students, staff and external stakeholders.
Requirements
- Completion of a degree or completion of an advanced diploma or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in supporting Work-Integrated Learning, preferably in the tertiary sector.
- Demonstrated high-level time management, organisational and planning skills.
- Demonstrated ability to exercise sound judgment, initiative, diplomacy, tact, and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner.
- Ability to work independently and to work effectively as part of a multidisciplinary team.
- Demonstrated proficiency in the use of SONIA or an equivalent placement software, database applications, and in Microsoft Office applications.
- Proven ability to liaise professionally with a wide range of stakeholders.
- Highly developed communication skills, both written and oral with the ability to build relationships, engage and foster collaboration.
Benefits
- Generous training and development opportunities
- Friendly and collaborative working environment
- Fast paced environment with opportunity for professional growth
Notes
- Applicants are expected to have current and valid work rights in Australia.
- Aboriginal and Torres Strait Islander people are encouraged to apply.
- The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Dates
- Opening Date: 26-Aug-2024
- Closing Date: 02-Sep-2024
Responsibilities
- Provide event administration and operational support for RDU programs, ensuring smooth execution and high participant satisfaction.
- Handle attendance tracking, email enquiries, and promotional activities to increase engagement and attendance rates.
- Comply with University systems such as Themis and iProcurement, while supporting administrative functions within the RDU.
- Attend meetings and collaborate with academics and professional staff, acting as a representative of the RDU and fostering positive stakeholder relationships.
Requirements
- Diploma-level qualification with relevant experience, or Certificate IV with relevant experience, or an equivalent combination of education and experience.
- Strong proficiency in the Microsoft Office suite.
- Knowledge of event management platforms like LiveWhale, Eventbrite, or similar systems.
Benefits
- Generous leave provisions.
- Salary packaging.
- Health and well-being services.
- Discounts on graduate courses.
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Dates
- Opening Date: Not Available
- Closing Date: 11-Jul-2024
Location
- Nicholson St - Footscray, Australia
Salary
- $86.90 per hour inclusive of 25% sessional loading plus superannuation.
Responsibilities
- Teaching classes in the Cert 3 and Diploma of Early Childhood
- Preparing class content materials including case studies, problem-based learning scenarios and delivering classes online and on campus at various locations
- Competency-based assessment and student evaluation including industry placement support.
Requirements
- Possess a TAE40116 or TAE40122 Certificate IV in Training and Assessment or TAE40110 with upgrade units TAELLN411 and TAEASS502 or can provide proof on enrolment in TAE40122 or upgrade
- Qualification within Early Childhood Education and Care.
- Current Working with Children Check or be able to obtain
- Significant work experience within the Early Childhood Education and Care sector to be able to bring your knowledge and experience to the classroom
- Excellent communication skills and a 'can do' attitude
- Relevant skills in Microsoft office, databases and record keeping
- Current police check valid within 6 months or willingness to obtain one.
Benefits
- Ample paid parking and close to public transport.
Notes
- Applications must include a cover letter, with a written statement addressing why you would be suitable for the role, your curriculum vitae/resume, and evidence of all applicable qualifications, licences, and documents.
- Please contact Pam Chapman, Community Engagement Coordinator at Pam.Chapman@vu.edu.au for further information about these sessional teaching opportunities.
Dates
- Opening Date: 06-Sep-2024
- Closing Date: 20-Sep-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 6 – $96,459 - $104,413 p.a. plus 17% super
Responsibilities
- Provide exceptional administrative and executive support to the Head of the Melbourne Medical School.
- Ensure the efficient operation of the School’s Executive office.
- Coordinate meetings, correspondence, and events while managing tasks independently.
- Contribute to team-based projects within the School and broader University community.
Requirements
- A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
- Excellent interpersonal, written and verbal communication skills including the ability to provide advice, sound judgement and support to a range of stakeholders at all levels.
- High level of proficiency in the use of standard application software such as the Microsoft Office suite and demonstrated experience in the production of high quality documents and publications.
- Highly developed skills in time management, setting priorities, planning and organising own work and that of others, in order to meet deadlines.
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses for staff and their immediate families
- Generous leave provisions
Notes
- The successful candidate must undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position; current valid work rights for Australia are required.
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 19-Sep-2024
Location
- Sydney, NSW
Salary
- $85k - $96k plus 17% Superannuation and annual leave loading
Responsibilities
- Provide high level administrative support to the Dean’s Unit and other nominated teams across Faculty of Science.
- Support faculty and school operations by maintaining effective channels of communication with shared service teams in divisions, analysing requests and correspondence to prioritise as well as urgent and sensitive matters.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Perform budget and compliance checks against relevant finance projects.
- Provide effective specialist advice relating to administrative guidelines, processes and activities.
- Develop and maintain detailed filing systems, spreadsheets, databases, and other administrative systems.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
- Respond to a range of in-person, online and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.
- Perform a range of duties to ensure the service requirements of the schools and faculty are met, including back up for periods of leave for relevant professional roles in the faculty and schools.
- Arrange, support and promote meetings and events as required.
- Coordinate or participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency, ensuring all activities comply with UNSW and faculty/school guidelines and processes.
- Maintain productive working relationships with nominated teams, relevant staff in the faculty and other internal and external stakeholders in order to facilitate efficient and effective administrative support and promote a positive profile for the portfolio.
- Other duties as directed by the Faculty Operations Manager.
- Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Advanced time management, organisational and problem-solving skills, including the ability to establish priorities and meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels.
- Highly proficient computer literacy with excellent skills in Microsoft Office applications and digital platforms.
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated experience supporting and contributing to projects and initiatives.
- Advanced numeracy skills.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training.
Benefits
- Not Available
Notes
- You should systematically address the selection criteria listed above in your application.
- For informal queries, please see the below contact details.
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 18-Sep-2024
Location
- Kensington – Sydney, Australia
Salary
- Salary - Level 5, Step 1: $85,717 per annum + 17% superannuation
Responsibilities
- Provide effective day-to-day administrative and facilities support to ensure the Centre’s operations run smoothly.
- Coordinate and facilitate effective communication between internal and external stakeholders, supporting partnerships and consortium.
Requirements
- Fluent in both English and Mandarin, with proficiency in speaking and writing.
- Relevant tertiary qualification in Photovoltaics or Solar discipline is highly regarded.
- Demonstrated ability to exercise initiative and recommend improvements to processes.
- Excellent time management and organisational skills, with the ability to work well under pressure and manage multiple tasks with competing deadlines.
- Highly advanced interpersonal, written, and oral communication skills in both Chinese and English.
- Demonstrated experience providing effective customer service and support to stakeholders at all levels.
- High proficiency in preparing documentation, presentations, and reports, and advanced competency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Proficient numeracy skills with the ability to communicate and report on financial information and budgets for partnerships and consortium.
- Understanding of and commitment to UNSW’s aims, objectives, and values in action, along with relevant policies and guidelines.
- Knowledge of health & safety responsibilities and commitment to attending relevant health and safety training.
Benefits
- Not Available
Notes
- Applicants must have working rights in Australia and be able to be on site in Kensington regularly.
- Applications will not be accepted if sent to the contact listed below.
Executive Assistant
The University of New South Wales (UNSW Sydney) Kensington, NSW (Hybrid work arrangement available)
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 19-Sep-2024
Location
- Kensington, NSW (Hybrid work arrangement available)
Salary
- Level 6 from $100k + 17% superannuation & leave loading
Responsibilities
- Provide comprehensive executive administrative support to the Pro Vice-Chancellor Society (PVCS).
- Manage calendars and multiple inboxes.
- Support meetings and assist with the collation of documents and reports.
- Handle various administrative tasks.
- Assess situations, prioritise tasks, and manage relationships within and outside the University.
- Maintain a high level of confidentiality and ensure compliance with the University's rules, legislation, strategies, and policies.
- Collaborate closely with the Pro Vice-Chancellor Society to achieve office objectives.
- Assist with out of office hours enquiries, including managing travel change requests and logistics.
- Act as the first point of contact for PVCS internal and external stakeholders.
Requirements
- Prior experience providing high level executive assistant services within a large and complex organisation.
- Excellent written and verbal communication skills.
- High level of attention to detail.
- Strong organisational and negotiation skills.
- Ability to work under pressure with sensitive and confidential matters.
- Excellent interpersonal skills with the ability to liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, including Microsoft Office suite.
- Proven organisational skills and ability to operate autonomously.
Benefits
- Hybrid work arrangement available.
- Access to flexible work options for eligible staff.
Notes
- Applications cannot be accepted if sent directly to the contact listed.
- UNSW is committed to equity diversity and inclusion.
Dates
- Opening Date: Not Available
- Closing Date: Not Available
Location
- Canberra / ACT, ACT, Australia, 2601
Salary
- Not Available
Responsibilities
- Build professional skills and gain a variety of employment experiences in a diverse and complex working environment.
- Experience a University setting like no other.
- Applications will be matched with qualifications, skills and capabilities for upcoming temporary and fixed term vacancies across the University.
- Participate in an assessment process including attending a face to face interview and/or reference checks if matched to a vacancy.
Requirements
- Experience in Administration, Executive Support, Research and Laboratory Assistance, Finance, Information Technology, Hospitality and Customer Service based roles.
- Experience with the Microsoft Office suite.
- Excellent communication skills.
- Demonstrate flexibility in approach to working with highly collaborative and collegial teams.
Benefits
- Flexible working arrangements.
- Opportunity to build professional skills.
- Gain a variety of employment experiences.
Notes
- Your application will remain active for 6 months, at which point you will need to reapply.
- The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.
Dates
- Opening Date: 10-Sep-2024
- Closing Date: 17-Sep-2024
Location
- Crawley, Perth
Salary
- Base salary range: $74,450 – $79,085 p.a. plus 17% superannuation.
Responsibilities
- Answer customer enquiries relating to the Service Directory.
- Handle day-to-day updates for the Service Directory and UWA Process Hub.
- Assist with regular reporting dashboards and reminders for the Service Directory and UWA Process Hub.
- Assist in documenting work instructions and improving standard operating procedures.
- Ensure data quality by identifying inconsistencies and inaccuracies.
- Coordinate training sessions and assist in preparing presentations and reports.
Requirements
- Strong customer service skills.
- Excellent written and verbal communication skills.
- Strong organisational abilities.
- Proficiency in word processing, spreadsheets, and email applications.
- Experience in SharePoint, Promapp (Nintex Process Manager), Power Automate and Power BI is preferred but not essential.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This position is only open to applicants with relevant rights to work in Australia.