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Closing: 06-Jan-2025
Job Summary
Dates
- Opening Date: 04-Dec-2024
- Closing Date: 06-Jan-2025
Location
- Melbourne - Burwood, Australia
Salary
- HEW 6 $92,573 - $99,972 + 17% Superannuation (pro rata, part time)
Responsibilities
- Provide professional executive and administrative support to the Head of School.
- Manage and implement a range of specific projects relating to the development of the School of Health and Social Development.
- Read, interpret, analyse and prioritise all incoming and outgoing communication, ensuring discretion and confidentiality.
- Coordinate the Head of School’s calendar ensuring effective and efficient use of time.
- Prepare and organise all necessary materials for meetings and events, assist with report and presentation preparation.
- Plan, coordinate and execute a variety of events, including logistics, catering, scheduling and resource management.
- Coordinate travel arrangements for the Head of School, School Executive members and visitors to the School.
- Provide administrative support to a range of committees/groups by developing strong governance processes.
- Coordinate a number of human resource tasks for the school to assist in the effective management of staff.
- Undertake a range of projects as directed by the Head of School/School Manager.
Requirements
- A tertiary degree or extensive experience and coordination expertise in administrative fields.
- Familiarity with University management, planning and continuous quality improvement processes (desirable).
- Knowledge of issues and policies affecting the higher education sector and university governance (desirable).
- Working with Children’s Check (Employee) or willing to obtain.
Benefits
- Access to a variety of leave options including generous parental leave and the ability to purchase additional leave.
- Flexible working arrangements to help manage work-life balance.
- Ongoing learning and development opportunities to grow your career.
- An inclusive and supportive culture and environment to work in, both online and on campus.
Notes
- For a confidential discussion regarding this role, please contact Sally Speirs (School Manager) on sally.speirs@deakin.edu.au.
- Applications for this position close on 6 January at 12pm (noon).
Closing: 05-Jan-2025
Job Summary
Dates
- Opening Date: 12-Dec-2024
- Closing Date: 05-Jan-2025
Location
- Adelaide, South Australia, 5005 Australia
Salary
- $86,360 to $93,285 per annum plus an employer contribution of 17% superannuation applies.
Responsibilities
- Provide high level, executive support to the Office of the Deputy Vice-Chancellor (External Engagement) (DVCEE).
- Support all aspects of office administration, including managing a complex and fast-moving diary.
- Coordinate extensive and intricate travel arrangements.
- Manage electronic and manual filing systems.
- Draft correspondence and manage daily meeting briefings for the DVCEE.
Requirements
- Demonstrated experience in the provision of high-level administrative services for a senior manager.
- Ability to use judgement, initiative and confidentiality.
- Sound interpersonal and communication skills with a team approach under pressure.
- Ability to work independently and cope with a high volume of work and constant changes in priority.
- High level of organisational skills including excellent time management and the ability to plan, prioritise and meet conflicting deadlines.
- Demonstrated experience with Microsoft Office, internet and related software applications.
Benefits
- Salary packaging.
- Flexible work arrangements.
- High-quality professional development programs and activities.
- On-campus health clinic, gym and other fitness facilities.
Notes
- The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.
- For a confidential discussion regarding this position, contact Alison Lane, Executive Officer, Office of DVCEE.
Closing: 19-Jan-2025
Job Summary
Dates
- Opening Date: 13-Dec-2024
- Closing Date: 19-Jan-2025
Location
- Herston Campus
Salary
- Base salary will be in the range $89,861 - $96,402 + 17% Superannuation (HEW Level 6)
Responsibilities
- Managing electronic diaries, including monitoring and arranging the schedule of the relevant individual/s, including coordinating meetings and travel arrangements
- Liaising with and responding to a diverse range of stakeholders, including staff and students at all levels across the University, as well as representatives from government, industry, and the profession, and members of the wider community. Initiating follow-up actions as necessary to ensure timely and effective communication.
- Coordinating committee/meeting/engagement activities, including scheduling, drafting relevant documentation, taking minutes and liaising with key stakeholders and attendees
- Organising functions, workshops, and events for the Medical School
- Undertaking background research and data analysis for the relevant senior or executive level staff member/s and drafting correspondence and documents, which includes handling of highly confidential materials
- Maintaining administration systems and processes to manage and prioritise the day-to-day flow of business for the office
- Managing financial delegations, organising relevant financials and reconciling accounts as required on behalf of the relevant executive/s and in line with University financial policy and procedures
- Maintaining an ongoing knowledge and understanding of the department’s operational plan, understanding of key University staff, issues and projects.
Requirements
- A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in an Executive Assistant role in a large and/or complex organisational context.
- Strong organisational skills and demonstrated ability to prioritise own workload, meet deadlines and perform well under pressure.
- Excellent interpersonal, verbal and written communication skills, including the ability to prepare high quality, professional documents with a high level of accuracy and attention to detail, and communicate effectively with people from diverse backgrounds and of varying social status.
- High level of sensitivity, tact and discretion when dealing with confidential matters.
- Excellent stakeholder management skills, such as the ability to effectively handle, escalate and follow up with stakeholders.
- Sound problem solving skills and judgment in resolving or redirecting issues.
- Proficiency in relevant technologies, including MS Office Suite, and the capacity to take up new technologies if required to meet the needs of the role.
- The ability to adapt to changing priorities, often at short notice.
Benefits
- 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, criminal check.
- Questions? For more information about this opportunity, please contact Principal Executive Administration Coordinator, Ms Catherine Baldry at c.baldry@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
Casual staff - Administration Support
University of the Sunshine Coast
492421 19-31 Dickson Road, Health Hub Morayfield, QLD, Australia, 4506
Similar Jobs
Closing: 31-Dec-2024
Job Summary
Dates
- 19-31 Dickson Road, Health Hub Morayfield, QLD, Australia, 4506
Responsibilities
- Interested in exploring suitable roles aligned with your expertise?
- Express your interest to join our professional community when suitable opportunities arise.
- Work alongside dedicated academics and professionals within various departments.
Requirements
- Passionate about supporting curriculum design and blended learning.
- Ensuring effective governance and risk management.
- Providing vital services in areas like Indigenous support and international affairs.
Benefits
- Discover opportunities for casual employment in various administrative support capacities.
- Opportunity to work alongside dedicated academics and professionals.
- Facilitate the delivery of high-quality education and services to students and staff.
Notes
- Discover opportunities for casual employment in various administrative support capacities across departments.
Extras
- UniSC is one of the fastest growing universities in Australia, with over 2,000 people across 5 campuses in South East Queensland.
- UniSC is committed to diversity and inclusion, encouraging applications from all backgrounds.
Closing: Not specified
Job Summary
Dates
- Opening date: 02-01-2024
- Closing date: not available
Responsibilities
- In coordination with the Academic and Student Affairs teams as well as the Dean’s office, this position will carry out all assigned daily administrative and operational duties related to supporting faculty and students, programs and services, and other key administrative functions that promote the College’s academic mission in a student-centered environment.
- Provides a high level of administrative, communication, and organizational support
- Prepares courses within the Learning Management System for each term and maintains them throughout the semester
- Uploads and enters information into Learning Management System and other appropriate software programs
- Reviews and edits lecture capture files
- Builds and deploys electronic assessments and generates performance reports
- Provides support for students requiring accommodations (proctoring)
- Assists with gathering information for electronic textbook order annually and maintains textbook lists for each class
- Trains students and faculty on academic software systems
- Prepares and organizes data in reports; assists with data collection and maintains databases and spreadsheets
- Assists with maintaining academic and course calendars and schedules
- Confers regularly with the Academic Affairs team
- Serves as a resource for faculty who need assistance with classroom technology
- Assists with monitoring compliance with academic-related policies and procedures
- Ensures that the University’s intellectual property guidelines are followed
- Prepares reports, takes minutes, tracks actions and recommendations, and provides other support for CDM Committees as assigned
- Collects and maintains paper and electronic documentation and disseminates information as necessary
- Implements and maintain records consistent with records retention policies and FERPA
- Maintains confidentiality and handles sensitive information
- Assists with on-boarding of new faculty and staff and new student orientation
- Responds quickly to faculty or student concerns
- Participates in the accreditation process and site visits
- Maintains current knowledge of University policies and procedures
- Maintains regular attendance and reliability
- Assists with new college programs, services, and initiatives, as necessary
- Performs other duties, as assigned
Requirements
- Bachelor’s degree in any field and 1 to 3 years of relevant administrative experience in higher education or similar medical/dental organizational environment or a combination of education and experience from which comparable knowledge and skills are acquired
- Knowledge of and experience working with a Learning Management Systems is preferred.
- Strong computer skills and extensive knowledge and experience with Microsoft Office Suite (Word, PowerPoint, Excel), Google Docs and other programs such as Brightspace, Examsoft, CoursEval, VitalSource, and Ad Astra.
- Experience in academic affairs or educational support is preferred
- Strong computer skills and ability to quickly learn new software systems
- Excellent oral, written, reading, and spelling/grammar skills
- Proven ability to effectively manage multiple priorities and meet deadlines
- Strong planning, administrative, and organizational skills
- Ability to build strong professional relationships and problem solve in team-based environment
- Demonstrated effective interpersonal communication skills
- Strong verbal and written communication skills
- Ability to provide excellent customer service and work effectively in a diverse community
- General understanding of higher education organizational structure and administrative operations
- In addition, the individual must possess the knowledge, skills and abilities, or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities
Benefits
- As a full-time, entry level hourly employee of UNE CDM, you will have access to an outstanding benefit package that includes health and dental coverage, generous holiday schedule and PTO, retirement match, select position-related continuing education and development, and reduced college tuition for yourself, spouse/partner, and your dependents. A full list of benefits can be found here (Benefits | University of New England in Maine).
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Portland, ME
- UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0319P
- Open Date: 01/02/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 10-04-2024
- Closing date: not available
Responsibilities
- TeleSANE project activities will include, but not be limited to in-service education and training, equipment orientation for new SITs and preceptors, 6 hours of education for non-SITs and hospital staff; review and revision of policies and procedures as needed in collaboration with site nursing staff.
- Works with ANE SANE team to develop policies and procedures for the TeleSANE Pilot project.
- Participates in preceptor training.
- Maintains collaborative relationships with site stakeholders.
- Provides training and technical assistance for site nursing staff, SITs, TeleSANE preceptors.
- Maintains a call systems of preceptors.
- Maintains preceptor documentation forms; reviews regularly.
- Provides case review with preceptors and SITs/nursing staff as needed.
- Regularly attends SANE weekly meetings, and SAFE Program Advisory Board meetings.
- Maintains statistical data including evaluations from patients, SITs and preceptors.
- Works collaboratively with community stakeholders when appropriate.
- Fosters a collaborative, working relationship with the local sexual assault support center advocates who respond to hospital calls.
- Other related duties as assigned.
Requirements
- Current Maine license to practice as a Registered Nurse or APRN in good standing.
- State-credentialed Sexual Assault Forensic Examiner with a minimum of 3 years current experience as a practicing forensic nurse.
- Experience with adult instruction and public speaking.
- Familiarity with policy and procedure development.
- Familiarity with state and federal laws affecting sexual assault/abuse crimes.
- Familiarity with forensics as it pertains to the sexual assault patient, medical/forensic terminology, nursing advocacy with sexual assault patients, trauma-informed and patient-centered care, and local advocacy resources.
- Ability to work on a team, communicate clearly, and support SITs/nurses who are learning the specialty.
- Valid driver’s license and reliable transportation.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Half Time
- Months: 12
- Campus: Remote
- Open Until Filled: Yes
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0294P