Executive Assistant

Deakin University

Melbourne - Burwood

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Expired

Dates

Responsibilities

Manage administrative processes in the Head of School’s office to ensure that they are completed in a timely manner consistent with University policy and procedures.
Manage internal communications to University staff and students of the School where required.
Manage external communications with government departments, peak industry bodies, partnership organisations, and other stakeholders, assigning appropriate priority to ensure timely decisions.
Manage and prioritise the Head of School’s diary (duties, functions, commitments, and internal and external activities), and assist with drafting and preparing reports, correspondence and information on behalf of the Head of School.
Interpret, analyse and prioritise all incoming and outgoing communication and provide expert advice, feedback or referral as required with regard to University policies and procedures.
Provide administrative support and coordination at the School level for a range of human resources processes including the recruitment of Honorary positions, academic probation, Performance Planning and Review (PPR) Academic Promotions and Academic Study Leave.

Requirements

A tertiary degree or extensive experience and coordination expertise in administrative fields.
Familiarity with University management, planning and continuous quality improvement processes (desirable)
Knowledge of issues and policies affecting the higher education sector and university governance (desirable)
Experience in providing advice and high quality personal and executive assistance to senior staff within a complex organisation (desirable)

Benefits

A dynamic and diverse working environment with opportunities to grow and develop careers.
A progressive, thriving culture ensuring that people choose to come, and stay at Deakin and contribute to our ongoing success.
Support and encouragement for applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Notes