Senior Executive Assistant, Office of the Deputy Vice-Chancellor Indigenous Leadership

Ref 4399/24 - Senior Executive Assistant, Office of the Deputy Vice-Chancellor Indigenous Leadership

Full-Time, Fixed-Term 12 months
Parramatta South Campus

This is an identified position and applicants must be an Aboriginal and /or Torres Strait Islander person. Being an Aboriginal and/or Torres Strait Islander person is a genuine occupational qualification as authorised under Section 14(D) of the NSW Anti-Discrimination Act, 1977 NSW. Please refer to the Guidelines for Confirmation of Identity for Indigenous Australians for the requirements of this position.
Confirmation of Identity documents must be provided at the time of application or prior to the closing date of the advertisement.

About Us

At Western Sydney University (WSU), we are committed to becoming a national leader in Indigenous education, employment, and research. Guided by our 2020 – 2025 Indigenous Strategy, we are dedicated to empowering our community and shaping a positive future for Indigenous Australians. The Division of the Deputy Vice-Chancellor Indigenous Leadership is instrumental in driving this vision, ensuring all strategic commitments are achieved across seven key areas: students, employment, research, learning and teaching, community engagement, leadership, and cultural viability.

About the Role

As the Senior Executive Assistant to the Deputy Vice-Chancellor Indigenous Leadership (DVCIL), you will play a pivotal role in providing high-level executive and administrative support to ensure the smooth and efficient operation of the office. You will be responsible for managing complex schedules, handling sensitive and confidential communications, and overseeing key projects within the Division. You will liaise with a range of stakeholders, including Elders, Indigenous community members, and internal and external partners, while also coordinating events, travel, and high-level meetings.
In this pivotal role, you will not only support the Deputy Vice-Chancellor but also play a key part in coordinating workflow across the Division, ensuring that critical operational activities are prioritised and deadlines are met.

Key Duties

• Manage the DVCIL’s diary, emails, and meeting schedules, ensuring all commitments are met.
• Prepare briefing notes, meeting papers, and routine/non-routine correspondence for the DVCIL.
• Provide committee support, including organising meetings, minute taking, and follow-ups on action items.
• Handle all travel arrangements, both domestic and international, for the DVCIL.
• Maintain confidentiality in all aspects of the role, ensuring discretion and professionalism at all times.
• Facilitate communication between the Division and key stakeholders, ensuring the flow of information.
• Coordinate reports, papers, and other documentation as required.
• Assist in the planning and organisation of Division events, including the NAIDOC Gala Dinner and other high-profile initiatives.

About You

To succeed in this role, you will have:

• Tertiary qualifications or equivalent experience in a high-volume, senior administrative support role.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Excellent interpersonal and communication skills, with the ability to build effective relationships with staff and stakeholders at all levels.
• High-level written communication skills, with experience in preparing reports, briefing notes, and correspondence.
• A proven ability to exercise discretion, diplomacy, and maintain confidentiality.
• Strong problem-solving skills and the ability to work with minimal supervision.
• A high level of computer literacy, including experience with word processing, spreadsheets, and database management.

Why Join Us?

Western Sydney University is more than a place to work—it’s a place to grow and make a difference. As part of our commitment to Indigenous leadership and community, you’ll be involved in meaningful work that supports Indigenous education and research, creating a positive impact on the future. You’ll also benefit from a collaborative, inclusive environment that values cultural diversity, professional growth, and innovation.

In addition, we offer:

• Competitive Remuneration: Higher Education Worker Level 7 - $121,056 to $130,572 p.a. (comprising base salary of $102,294 to $110,335 p.a., plus 17% Superannuation and Leave Loading).
• Health and Wellbeing: Comprehensive health insurance plans, wellness programs, and access to fitness facilities.
• Work-Life Balance: Flexible working arrangements, generous leave entitlements.
• Campus Amenities: Access to on-site cafes, libraries, and recreational facilities.

Join us in our mission to make a lasting difference for our students, staff, and community!

Position enquiries: Ms Kelsie King, Executive Officer, via kelsie.king@westernsydney.edu.au

Closing Date: 8.30pm, Sunday 3 November 2024

Click here to view the Position Description
Guidelines for Confirmation of Identity for Indigenous Australians
Click here to view the Statutory Declaration Forms

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Western Sydney University is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ, and people of Aboriginal and Torres Strait Islander descent are encouraged.

If you require assistance in using the System, please email recruitmentpartnerships@westernsydney.edu.au or phone the Recruitment Helpline on (02) 9852 5422. Please note, we do not accept applications for roles to the recruitmentpartnerships@westernsydney.edu.au email.