Senior Executive Assistant
Location: Herston Campus
Time Type: Full time
Posted On: Posted Today
Job Requisition ID: R-44458
Medical School
Full-time, permanent position.
Base Salary: $89,861 - $96,402 + 17% Superannuation (HEW Level 6)
About This Opportunity
We are seeking a motivated, organised and highly experienced Senior Executive Assistant to provide an outstanding level of executive and administrative support to the Dean of The University of Queensland (UQ) Medical School. This position is a key point of contact for matters pertaining to the Dean's Office and will be required to deal with information and data of a highly confidential nature. You will require highly developed interpersonal and communication skills and the ability to prioritise, adapt to changing priorities, work independently to meet deadlines, and perform well under pressure.
As Senior Executive Assistant, you will be part of the Dean’s Office professional staff team, known for its commitment to continuous improvement and a positive workplace culture. The Medical School also offers flexible work arrangements, which can be negotiated for part of the role.
Key Responsibilities:
- Manage high volume electronic diaries, coordinating schedules, supporting meetings, and travel arrangements for relevant individuals.
- Liaise with diverse stakeholders, ensuring timely communication and follow-up actions across the University and beyond.
- Organise events and meetings, maintain administrative systems, handle confidential materials, and manage financial delegations.
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
- 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
About You
As Senior Executive Assistant to the Dean of the UQ Medical School, you will be highly motivated with excellent organisational skills and attention to detail. To provide an exceptional level of executive and administrative support to the Dean of the UQ Medical School, you will require highly developed interpersonal and communication skills. The ability to prioritise your own workload, adapt to changing priorities at short notice, work independently to meet deadlines, and perform well under pressure is critical in this role.
A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.
Demonstrated experience in an Executive Assistant role in a large and/or complex organisational context.
Strong organisational skills and demonstrated ability to prioritise own workload, meet deadlines and perform well under pressure.
Excellent interpersonal, verbal and written communication skills, including the ability to prepare high quality, professional documents with a high level of accuracy and attention to detail, and communicate effectively with people from diverse backgrounds and of varying social status.
High level of sensitivity, tact and discretion when dealing with confidential matters.
Excellent stakeholder management skills, such as the ability to effectively handle, escalate and follow up with stakeholders.
Sound problem solving skills and judgment in resolving or redirecting issues.
Proficiency in relevant technologies, including MS Office Suite, and the capacity to take up new technologies if required to meet the needs of the role.
The ability to adapt to changing priorities, often at short notice.
Broad understanding of administration procedures, organisational structures and functions with a university setting would be desirable.
The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and criminal check.
Questions?
For more information about this opportunity, please contact Principal Executive Administration Coordinator, Ms Catherine Baldry at c.baldry@uq.edu.au.
For application queries or a full job description, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
- Cover letter summarising how your background aligns to the ‘About You’ section
- Resume
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.
Applications close Sunday 3 November at 11.00pm AEST (R-44458). Please note that interviews have been tentatively scheduled for 6 November.
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