Operations and Projects Coordinator
Position Number: 0039392
Location: Parkville
Role type: Full-time; Continuing
Faculty: Medicine, Dentistry and Health Sciences
Department: The Doherty Institute for Infection and Immunity
Salary: Dependent on experience:
- UOM 6: $96,459 - $104,413 p.a. plus 17% super
- UOM 7: $106,432 – $115,211 p.a. plus 17% super
Provide high-level operational support and coordinate strategic and business plan implementation at the Doherty Institute.
Lead continuous improvement projects and manage a small team while working on confidential, high-impact initiatives.
Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Operations and Projects Coordinator at the Peter Doherty Institute for Infection and Immunity provides high-level operational support to the Directorate team, focusing on implementing strategic and business plans. This role involves coordinating projects, supporting governance frameworks, and leading a small team of administrative staff while managing discreet initiatives for continuous improvement. The Coordinator is expected to exercise discretion and professionalism when interacting with stakeholders and handling sensitive information.
Your responsibilities will include:
- Creation and implementation of Institute operational and strategic policies, terms of reference, and other documents
- Manage critical HR activities including coordination of Directorate recruitment activities, onboarding/offboarding, and general contract management.
- Project support including coordination of operational and administrative tasks between joint venture partners
- Management of Institute events including seminars, delegations, and social activities
Who We Are Looking For
The successful candidate will possess strong organisational and time management skills, with the ability to balance competing demands and deliver innovative solutions in a high-pressure environment. They will demonstrate excellent communication abilities, financial literacy, and experience in managing large-scale events, alongside a proven capacity for leadership and attention to detail.
You will also have:
- Completion of a higher qualification in a relevant area with relevant work experience or an equivalent combination of relevant experience and/or education/training.
- Demonstrated ability to adapt to new situations, and quickly assimilate new concepts and information, and deliver positive, innovative solutions to complex operational issues
- Financial literacy and understanding of HR administrative processes and policies.
- Experience managing large scale events to a budget.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Peter Doherty Institute for Infection and Immunity
Finding solutions to prevent, treat and cure infectious diseases and understanding the complexities of microbes and the immune system requires innovative approaches and concentrated effort. This is why The University of Melbourne – a world leader in education, teaching and research excellence – and The Royal Melbourne Hospital – an internationally renowned institution providing outstanding care, research and learning – have partnered to create the Peter Doherty Institute for Infection and Immunity (Doherty Institute); a centre of excellence where leading scientists and clinicians collaborate to improve human health globally.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Applications close: 20 October 2024 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.
Position Descriptions:
- 0039392 - UOM6 Operations and Projects Coordinator PD.pdf
- 0039392 - UOM7 Senior Operations and Projects Coordinator PD.pdf
Advertised: 07 Oct 2024 12:05 AM AUS Eastern Daylight Time
Applications close: 20 Oct 2024 11:55 PM AUS Eastern Daylight Time
Apply now
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