Ref 4241/24 Executive Assistant/Project Officer, NICM Health Research Institute
Western Sydney University Internal Applicants Only.
To be eligible to apply for this position you must be employed by Western Sydney University on an ongoing, fixed term or casual basis at the time of this advertisement.
All ongoing and fixed term employees seeking to apply for this position as a secondment must have completed a minimum of 12 months’ full-time continuous service to be eligible to apply for this role, as per Part D of the Recruitment and Selection Policy.
Full-Time Fixed-Term Position for 2 Years
Based at Western’s Westmead Campus
$110,472 to $118,410 p.a Inclusive of Superannuation + Leave Loading
The Opportunity
Are you a highly organised and professional looking to make a significant impact in a dynamic research environment? Western’s NICM Health Research Institute is seeking an Executive Assistant/Project Officer to provide high-level executive support to our Director, Executive team, and overall Institute operations. This pivotal role is essential for optimising the Director’s effectiveness in meeting strategic objectives.
You will be responsible for managing diaries, handling correspondence, coordinating events, and prioritising critical operational tasks, all while maintaining the Institute’s professional image. You will also support HR-related activities, prepare materials for presentations, manage email inboxes, facilitate communication with stakeholders, and provide secretarial support to visiting scholars. Additionally, you will be involved in providing support with preparing grant applications, maintaining financial processes, assisting with research-related documentation and reporting, and supporting various administrative tasks.
The Executive Assistant/Project Officer will actively participate in planning and executing events, conferences, seminars, and workshops, ensuring smooth project delivery in collaboration with internal and external partners.
This is a full-time, fixed-term opportunity for 2 years based at Westmead Campus, although travel to other campuses of the University may be required. Please review the position description for further information.
About You
You are a highly qualified professional with experience supporting senior executives in fast-paced, high-volume environments. Your exceptional interpersonal, verbal, and written communication skills enable you to draft and proofread documents with precision. You are adept at maintaining discretion and confidentiality, especially when working with individuals from diverse backgrounds and cultures. Your organisational and time management skills are highly developed, allowing you to efficiently handle competing priorities, and adapt to unexpected events. Additionally, you possess strong analytical and problem-solving abilities, enabling you to exercise initiative and make independent decisions confidently.
If you are a proactive and detail-oriented professional with a passion for supporting high-level executives and managing projects, we invite you to join our team!
When addressing the screening questions in your application, we encourage you to provide specific examples and demonstrate how your background aligns with these questions.
Remuneration Package: HEW Level 6 $110,472 to $118,410 p.a. (comprising Salary of $93,350 to $100,058 p.a., plus Superannuation and Leave Loading)
Position Enquiries: Please direct enquires about the role to Deborah Blackmore, Institute Manager via email at D.Blackmore@westernsydney.edu.au
Recruitment Enquiries: Specific enquiries or issues with your application may be directed to the Recruitment Team at recruitmentpartnerships@westernsydney.edu.au
Closing Date: 8:30pm, Thursday 17 October 2024
Working Rights in Australia - Eligibility
You must provide evidence of your full-time working rights in Australia at time of application.
Please note, only those applications submitted via the WSU online recruitment system will be accepted.
How to Apply:
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Western Sydney University is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ, and people of Aboriginal and Torres Strait Islander descent are encouraged.
If you require assistance in using the System, please email recruitmentpartnerships@westernsydney.edu.au or phone the Recruitment Helpline on (02) 9852 5422. Please note, we do not accept applications for roles to the recruitmentpartnerships@westernsydney.edu.au email.
