Asset Management Coordinator

Asset Management Coordinator

Company: RMIT University

Location: Ho Chi Minh City

Time Type: Full time

Posted On: Posted 5 Days Ago

End Date: October 30, 2024 (22 days left to apply)

Job Requisition ID: JR34314

Overview:

RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.

The Role & Key Responsibilities:

The Asset Management Coordinator is responsible for developing, coordinating and implementing the asset management program. The Asset Management Coordinator supports the capital development and lifecycle programs and also leads on the collection, validation and analysis of data necessary to implement investment and disposal programs. This position also supports sourcing and validating contractors in relation with the FM team to add value to the business.

Key Responsibilities:

• Manage and oversee the asset management system as it relates to building information models for the purpose of Architectural Space Management and MEPF whole building life cycle management.
• Being in charge of coordination between facilities team and contract management team regarding setting up, reviewing KPIs for existing and new M&E service contracts.
• Conduct sample audits to make sure mandatory information and service records are captured in Archibus and recorded properly.
• In liaison with Senior Facilities Manager, Contract Services team to source new contractors for M&E maintenance work and to setup Master/Frame contracts to enhance contracts’ performance, management efficiency from Property and add values to the business.
• Coordinate between Vietnam and Melbourne to implement setting up and managing Archibus in Vietnam.
• Plan work to be accomplished and prepare preliminary budget information, as necessary.
• Evaluate and report on the performance of in-house maintenance team compared to contractual Service Level Agreements (SLAs) to monitor efficiency and effectiveness.
• Manage and coordinate the production of planned maintenance works orders from Archibus and issue works formally to each service provider.
• Provide input to the development of budgeting and ongoing planned property maintenance schedule.
• Develop reports and give presentations on asset usage, financial performance, operations, and maintenance.
• Develop and maintain asset registers, preventive maintenance schedules and procedures in the system.
• Manage and develop data of Central Asset Management System (CAMS) which will be used for Asset Life Cycle Report.
• Conduct CAMS audit for all campuses, validate audit data and Qlik reports.
• Ensure that lifecycle cost analysis is undertaken to support optimum decision making, specifically for renewal, upgrade and new maintenance programs.
• Develop and implement effective procedures for the ongoing monitoring of the condition of infrastructure assets.
• Update Property Central and provide reports and support to space planning exercise and capital projects.
• Oversee CAD as built drawings for all locations including regular site checks to make sure floor plans of all buildings are updated.
• Review handover as-built documents from project team: check and convert drawings follow Melbourne CAD standards; Verify Asset Capture Register List of each project.

Key Selection Criteria:

• A Bachelor’s degree in relevant field.
• More than 5 years work experience, of which at least one year in a facilities maintenance related organization.
• Architectural/ Engineering background/ Autocad proficient user is a plus.
• A good working knowledge and understanding of asset management principles and practices.
• A proactive approach to planning, coordination and delivery of work.
• Demonstrated aptitude to continuous improvement and a commitment to professional development.
• Good communication skills, ability to keep accurate records, proficiency with various computer software including Excel, Power Point and Word.

Benefits:

• Competitive gross salary depending on proven track record in meeting all the key selection criteria.
• 13th month bonus + private medical insurance (for you and your dependents) + annual health check.
• 20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
• Free use of onsite gym.
• Library on campus and online - access to RMIT Australia online library.

To Find Out More:

For further information about this role, please click on the Job Description document here.

To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

English Proficiency Requirements:

If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard, equivalent to IELTS (General) 6.0. RMIT Vietnam will require you to complete a Linguaskills test to assess your level of English before an offer of employment can be made.

How to Apply:

Please submit your CV, covering letter, and qualifications by clicking on the ‘Apply’ link below.

Applications Close: 29 thg 10 2024 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.