Administrator - Research Support
Job no: 0061171
Location: Parkville
Role type: Full-time; Fixed-term for 12 months
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne Medical School
Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super
Provide comprehensive support for research initiatives and administrative tasks within the Melbourne Medical School, including event coordination, administration of internal grant schemes, and secretarial duties for the Research Director and key committees.
A dynamic and flexible role offering opportunities to innovate within research administration, supporting a range of academic and clinical stakeholders while ensuring the smooth delivery of research support activities and strategic projects.
Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Research Support Coordinator at the Melbourne Medical School (MMS) plays a key administrative role in supporting the promotion and delivery of research and research training initiatives.
Responsibilities include managing event logistics, maintaining website content, drafting e-newsletters, and providing secretariat support to the Research Director and School-level committees.
The role also involves coordinating School-level meetings, organising seminars, symposia, and workshops, and ensuring the smooth administration of research-related communications and activities. Excellent organisational skills are essential to manage these tasks efficiently and support the School’s research agenda.
Your responsibilities will include:
- Running support initiatives for researchers across the School.
- Diary management and meeting coordination.
- Coordinating communications to a broad audience.
Who We Are Looking For
You will have a degree and relevant experience, or equivalent expertise in technical or administrative fields, with well-developed time management and organisational skills to effectively balance competing priorities.
You will demonstrate excellent communication and interpersonal skills, building strong relationships with diverse stakeholders, while showing initiative, sound judgement, and discretion in handling sensitive information.
With a strong work ethic, adaptability, and creativity, you will thrive in a dynamic environment, finding new solutions and working collaboratively with professional staff, academics and clinicians.
An understanding of research administration, grants, and data is highly desirable, along with proficiency in Microsoft Office and meeting support. Flexibility and inclusivity are key, as this role requires agility in managing changing priorities.
You will also have:
- A high degree of initiative and sound judgement in solving problems or issues that may arise.
- Efficient time management and effective use of work resources without compromising on quality.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne Medical School
The Melbourne Medical School (MMS), founded in 1862, is a renowned institution known for its leadership in medical education, research, and community engagement. We offer cutting-edge graduate programs, including the innovative Doctor of Medicine (MD), and are committed to improving healthcare and well-being through collaborative research spanning from basic science to practical applications.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria (found in the Position Description)
For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Lachlan Bryce via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
Please note the expected commencement date for this position is 20 January, 2025.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
Advertised: 30 Sep 2024 12:05 AM AUS Eastern Standard Time
Applications close: 20 Oct 2024 11:55 PM AUS Eastern Daylight Time
Apply now
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Work type
Fixed Term 1
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Parkville 1
Category
Non-Academic
Academic Research Focussed (Non-Academic) 1
Administration (Non-Academic) 1
Medicine, Dentistry and Health Sciences (Non-Academic) 1
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$96,459 - $104,413 (UOM 6)
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Read about our commitment to reconciliation
