Hub Administrator
Job no: Multiple positions
Location: Parkville
Role type: Full-time/Part-time; Continuing
- Part-time: 2 roles: (BAMH 0.5FTE, CHDH 0.6FTE)
- Full-time: 3 roles: (EWBH, MCBC, CNH)
Faculty: Medicine, Dentistry and Health Sciences
School: Melbourne School of Psychological Sciences
Salary: UOM 5 – $83,159 – $95,518 p.a. (pro rata for part-time) plus 17% super
Provide high-quality operational and research administration support to a Hub/Centre within the Melbourne School of Psychological Sciences, ensuring effective execution of research programs and activities.
Be a part of a leading psychology school, contributing to cutting-edge research hubs while fostering collaboration, innovation, and integrity.
Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Hub/Centre Administrator in the Melbourne School of Psychological Sciences provides essential operational and research administration support for one or more research Hubs/Centres within the School. Reporting to both the Operations Manager and a Hub/Centre Director, this role is key in ensuring the smooth functioning of research activities, offering support across finance, events, stakeholder engagement, and project management. The position fosters collaboration, accountability, and innovation within a values-driven academic environment.
Your responsibilities will include:
- Budget and finance support including purchases, processing invoices, raising purchase orders, undertaking credit card reconciliations, acquittal summaries and expenditure management of internal schemes.
- General administrative support including secretarial support for meetings (booking meetings, preparing agendas, minutes, action items and following up on same) organising travel arrangements for Hub/Centre members and responding to telephone and email enquiries relating to research activities.
- Support the recruitment and onboarding of new staff to the Hub/Centre.
- Supporting the Hub / Centre to develop productive collaborations with internal stakeholders and external parties, as required.
Who We Are Looking For
The successful candidate will have excellent organisational and time management skills, strong verbal and written communication abilities, and a high level of independence and initiative. They will demonstrate strong interpersonal skills, adaptability, and a keen interest in working within a research environment, with proficiency in MS Office and a willingness to learn new systems.
You will also have:
- A completed degree with substantial relevant experience, or an equivalent combination of relevant experience and or education and training.
- Demonstrated experience in providing administration support with excellent organizational, time management skills and attention to detail with specific experience in one or more of the following: operational support, engagement and research administration.
- Strong interest in working in a research environment and in coordinating team activities.
- High level of independence and initiative.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne School of Psychological Sciences
The Melbourne School of Psychological Sciences, ranked among the top schools of psychology in Australia and globally, offers an unparalleled opportunity to make a profound impact in the field. With a focus on excellence in research and teaching, the School attracts exceptional students and fosters a vibrant community of academic, teaching, and research professionals. Collaborative research links with prestigious institutions and departments further enrich the academic environment.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
Advertised: 30 Sep 2024 12:05 AM AUS Eastern Standard Time
Applications close: 21 Oct 2024 11:55 PM AUS Eastern Daylight Time
Apply now
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Work type: Continuing
Campus: Parkville
Category: Non-Academic
Academic Services: Administration (Non-Academic)
Medicine, Dentistry and Health Sciences: Project Services
Salary: All $83,159 - $95,518 (UOM 5)
We acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated.
Read about our commitment to reconciliation.
