Research Administration Officer

Research Administration Officer, NICM Health Research Institute

Company: Western Sydney University Internal Applicants Only.

To be eligible to apply for this position you must be employed by Western Sydney University on an ongoing, fixed term or casual basis at the time of this advertisement.

All ongoing and fixed term employees seeking to apply for this position as a secondment must have completed a minimum of 12 months’ full-time continuous service to be eligible to apply for this role, as per Part D of the Recruitment and Selection Policy.

Position Type: Full-Time, Fixed-Term Position for 2 Years

Location: Based at Western's Westmead Campus

Salary: $96,997 to $109,694 p.a. Inclusive of Super + Leave Loading

The Opportunity

Are you passionate about supporting research and higher education? Western’s NICM Health Research Institute is seeking a Research Administration Officer to join the team. In this role, you will play a crucial role in managing the Institute’s Higher Degree Research (HDR) and operational activities and ensuring that all processes and procedures are followed efficiently.

You will assist in planning, developing, and implementing HDR events, meetings, seminars, and training, while promoting the Institute’s HDR research activities. You will provide general administrative support to ensure the day-to-day operations of the Institute run smoothly. As the first point of contact for administrative matters you will manage various email queries and ensure timely and accurate document management including correspondence, briefing papers, agendas, and minutes. Working closely with the Senior Research Officer, Institute Manager, Director of Higher Degree Research, Researchers, and HDR students to support various administrative activities, including coordinating seminars, providing student support, managing candidature, budget tracking and handling financial processes. Furthermore, you will manage and reconcile corporate credit card statements and related paperwork, assist with the reconciliation of purchases, maintain accurate records of the Institute’s assets, and organise purchase orders and process transactions.

This is a full-time, ongoing position based at Westmead campus, although travel to other campuses of the University may be required. Please review the position description for further information.

About You

You are a highly organised and proactive individual with a relevant qualification and/or equivalent professional administrative training and experience in a large and complex organisation. You have demonstrated experience with Higher Degree Research candidature processes and procedures and possess a high level of computer literacy skills. Your experience in monitoring and reconciling financial transactions is complemented by your strong analytical and problem-solving skills, and your ability to think innovatively and exercise initiative. You have well-developed interpersonal and oral communication skills, enabling you to liaise effectively with management, staff, and external agencies, and to establish professional relationships.

If you are ready to take on this exciting role and contribute to our research community, we would love to hear from you! When answering the screening questions in your application, we encourage you to provide specific examples and demonstrate how your background aligns with these questions.

Remuneration Package: HEW Level 5 $96,997 to $109,694 p.a. (comprising Salary of $81,964 to $92,693 p.a., plus Superannuation and Leave Loading)

Position Enquiries:

Please direct enquires about the role to Gemma Deakin, Senior Research Officer via email at g.deakin@westernsydney.edu.au

Recruitment Enquiries:

Specific enquiries or issues with your application may be directed to the Recruitment Team at recruitmentpartnerships@westernsydney.edu.au

Closing Date:

8:30pm, Thursday 10 October 2024.

Interviews:

Please note shortlisted candidates will be invited to an interview mid-October 2024.

Working Rights in Australia - Eligibility

You must provide evidence of your full-time working rights in Australia at time of application.

Please note, only those applications submitted via the WSU online recruitment system will be accepted.

How to Apply:

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Western Sydney University is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ, and people of Aboriginal and Torres Strait Islander descent are encouraged.

If you require assistance in using the System, please email recruitmentpartnerships@westernsydney.edu.au or phone the Recruitment Helpline on (02) 9852 5422. Please note, we do not accept applications for roles to the recruitmentpartnerships@westernsydney.edu.au email.