Dates
- Opening date: 16-05-2024
- Closing date: not available
Responsibilities
- Manage, organize, and schedule on-campus clinical experiences for year 1 and 2 medical students
- Coordinate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty/staff, or individuals outside the University system
- Maintain compliance with HIPAA and OSHA standards and monitor required immunizations with appropriate university offices
- Explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems; route to senior staff members as appropriate
- Design and maintenance of appropriate databases and data management/reporting systems; use of LMS to maintain and disseminate descriptions, evaluations, and other documents pertaining to tracking student experiences
- Coordinate with the Curriculum Director, Course Directors, Performance/Simulation Center managers and Academic Coordinators to achieve curricular goals and planning
- Assist in mapping curriculum as it relates to clinical experiences
- Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University community to plan and coordinate activities, exchange information, resolve problems, and other related tasks
- Commit to actively fostering a welcoming culture of inclusion and diversity
- Perform other related duties as assigned
Requirements
- Associate’s Degree in business or other appropriate discipline, with two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired
- Broad base of general clerical/secretarial skills, including typing/word processing, filing, phone/office reception, and so forth
- Experience in organizing and maintaining a moderately complex filing and records systems
- Previous experience with computerized information systems desirable, and possibly required
- Good reading, spelling/grammar and general writing and math skills
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees
- The package includes varied health and dental plans
- A retirement plan that includes up to an eight percent match
- Extensive paid leave including holidays, vacation, sick, and personal time
- Educational benefits
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity
- Posting Number: 2022PS0422P
- Open Date: 05/16/2024
- Close Date: Open Until Filled
Dates
- Opening Date: Not Available
- Closing Date: 01-Sep-2024
Location
- Parramatta South Campus
Salary
- Higher Education Worker Level 7 - $117,645 to $126,892 p.a. (comprising base salary of $99,411 to $107,255 p.a., plus 17% Superannuation and Leave Loading)
Responsibilities
- Provide high-level executive support to the Chancellor’s office.
- Prepare key communications, briefings, and reports.
- Manage complex scheduling and travel arrangements.
- Liaise with a wide range of stakeholders.
- Ensure the Chancellor’s engagements are well-organised and productive.
Requirements
- Proven ability to manage high-level administrative functions in a fast-paced environment.
- Exceptional organisational skills to handle complex scheduling and coordinate logistics.
- Keen eye for detail and proactive approach to problem-solving.
- Strong communication and interpersonal skills to liaise with stakeholders.
- Ability to conduct thorough research and analysis, transforming complex information into concise briefings and reports.
Benefits
- Competitive Remuneration: Higher Education Worker Level 7 - $117,645 to $126,892 p.a.
- Professional Development: Access to a range of development and networking opportunities.
- Health and Wellbeing: Comprehensive health insurance plans, wellness programs, and access to fitness facilities.
- Work-Life Balance: Flexible working arrangements, generous leave entitlements.
- Campus Amenities: Access to on-site cafes, libraries, and recreational facilities.
Notes
- Position enquiries: Sharmaine Gewohn, Chief of Staff, via s.gewohn@westernsydney.edu.au
- Eligibility – Please note, visa sponsorship is not available for this position. You must have full, unrestricted working rights at the time of application.
Systems Analyst
Australian Catholic University North Sydney, Australia | Brisbane, Australia | Melbourne, Australia
Dates
- Opening Date: Not Available
- Closing Date: 12-Aug-2024
Location
- North Sydney, Australia | Brisbane, Australia | Melbourne, Australia
Salary
- Total remuneration valued to $106,366 - $114,254 (pro rata) pa, including salary component $89,881 - $96,546 (pro rata) pa (HEW 6), employer contribution to superannuation and annual leave loading. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
- Responding to customer requests for Information Technology systems from lodged ticket in our service request system or otherwise advised by the National Manager of Enterprise Architecture Services.
- Scheduling and managing meeting/workshops with stakeholders.
- Presenting outcomes of requirements and options analysis to determine best value outcomes for the university to stakeholders.
- Maintaining the Enterprise Architecture repository with technology changes.
Requirements
- Candidates must hold Australian work rights to apply for this position.
- For permanent/continuing roles, applicants must have permanent work rights.
Benefits
- 17% employer superannuation contributions to eligible continuing and fixed-term staff.
- Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
- Access to generous benefits which include flexible work, study leave, a variety of leave provisions and salary packaging.
Notes
- This role is for the term of the incumbent's planned parental leave.
- General enquiries can be sent to Duaine Nightingale, National Manager, Enterprise Architecture Services.
Dates
- Opening Date: Not Available
- Closing Date: 21-Aug-2024
Location
- Sunshine, Australia
Salary
- $85,667 annum (pro rata) to $92,728 per annum (pro rata), 22.05 hours per week plus 17% employer superannuation contribution.
Responsibilities
- Coordinate the scheduling and delivery of First Aid units across all TAFE courses.
- Support the manager of Community Health in assigning sessional staff to teach First Aid units.
- Manage enrolments and administration processes related to First Aid unit delivery.
- Ensure compliance with all relevant regulations and guidelines for First Aid training.
- Maintain accurate records and documentation for all First Aid training sessions.
- Liaise with students, staff, and external partners to facilitate effective communication and coordination.
- Monitor and evaluate the effectiveness of First Aid training programs and suggest improvements as needed.
Requirements
- Proven experience in coordinating educational or training programs, preferably in a health-related field.
- Strong organisational and time-management skills.
- Excellent communication and interpersonal skills.
- The ability to manage multiple tasks and priorities effectively.
- Familiarity with First Aid training requirements and guidelines is an advantage.
- Proficiency in Microsoft Office Suite and other relevant software.
Benefits
- Be part of a supportive and collaborative team dedicated to making a positive impact on community health education.
- Opportunity to develop and enhance your coordination and administrative skills.
- Competitive salary and benefits package.
- Professional development opportunities.
Notes
- NOTE: Applications which do not address the key selection criteria will NOT be considered.
Food and Beverage Team Leader
Macquarie University (Sydney, Australia) Wallumattagal Campus, North Ryde
Dates
- Opening Date: 06-Sep-2024
- Closing Date: 19-Sep-2024
Location
- Wallumattagal Campus, North Ryde
Salary
- Not Available
Responsibilities
- Manage the day-to-day operations and functions of the food and beverage outlets within Campus Services.
- Lead Crunch café's operation on campus.
- Ensure the delivery of a high-quality service experience to customers.
- Create and deliver schedules of events and promotions that drive engagement.
- Work closely with the Food and Beverage Operations Manager to review, evolve and establish cafe venues and operational objectives.
- Drive a culture of continuous improvement across the team.
Requirements
- Experienced hospitality professional with amazing customer service skills.
- Ability to lead a high volume, multi venue café operation.
- Passionate about and promotes the customer experience.
- Understanding of industry trends with a mindset of continuous food & beverage menu and process improvement.
- Ability to recruit, lead and manage all roles within a diverse and inclusive team.
Benefits
- Friendly and collaborative values-driven culture.
- Access to discounted health insurance & any Campus service outlets.
- Professional development and career progression opportunities.
- Access to the Macquarie University Library (borrowing, printing and databases).
Notes
- All applicants must have the right to work in Australia.
- If you're already part of the Macquarie Group, you'll need to apply through your employee Workday account.
Dates
- Opening Date: 10-Sep-2024
- Closing Date: 24-Sep-2024
Location
- Herston Campus
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Establishing reception processes, such as scheduling appointments, processing payments, record maintenance, and overall coordination of the patient-clinic relationship.
- Leading and coordinating staff training and aiding in the induction and support of students.
- Coordinating communication to prospective and existing patients regarding the scope of services provided by the clinic.
- Demonstration as an expert user of the Patient Management System and generating reports and training as required.
- Support the Clinic Manager in the allocation of work tasks and priorities, motivating team members to perform at a high standard.
- Preparing and clearing away of equipment, instruments and materials utilised by the clinics, using knowledge of the stages within a dental procedure.
- Overseeing stock control of clinic stores, equipment and supplies and aid in the purchase of clinical resources.
- Dealing competently and safely with hazardous or toxic waste or materials.
- Support the Clinic Manager in the leadership and management of the clinic operations.
- Maintain awareness of new developments and dental techniques and sharing with team members.
Requirements
- Completion of Certificate IV in Dental Assisting and relevant work experience as an Oral Health Receptionist and Dental Assistant (minimum 5 years), or an equivalent combination of experience and/or education and training.
- Demonstrated high level of accuracy and attention to detail.
- Proven ability to organise, schedule and plan work to achieve pre-determined measures and criteria whilst allowing for fluctuations in clinic workload.
- Demonstrated experience in high volume work environment where patient issues and situations that were stressful or sensitive were handled tactfully, diplomatically and effectively.
- Experience with clinical practice software and patient management systems.
- Ability to work autonomously and independently, reflecting the nature of operations within the Satellite clinic, exercising judgment and initiative in accessing School support structures when required.
- Ability to represent the School in a professional and courteous manner and according to contemporary standards of clinical service in a high volume/pressure environment.
- Excellent customer service skills and the ability to communicate with patients and students, including people from diverse cultural backgrounds showing appropriate levels of empathy, respect and confidentiality.
- Proven ability to lead and motivate staff members and students and work as part of a multi-disciplinary team.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
- You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
Clinics and Reception Administrator - Health and Rehab Clinics
The University of Queensland St Lucia Campus
Dates
- Opening Date: 19-Sep-2024
- Closing Date: 29-Sep-2024
Location
- St Lucia Campus
Salary
- The full-time base salary will range from $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Coordinate the scheduling of clients within the School’s clinics, according to educational and operational requirements.
- Ensure prospective and current clients are provided with accurate information regarding the clinics’ programs and services.
- Process client invoices and payments, maintain electronic and paper records and monitor client accounts.
- Contribute to the goals of the team by following standard operating procedures, participating in problem-solving, sharing workload with co-workers, meeting deadlines, and being a supportive colleague.
- Review and re-think administrative processes, and engage with new technology and applications to improve efficiency and outcomes.
Requirements
- Completion of a diploma level qualification or Certificate IV with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience working in a customer service position with a focus on administrative and reception responsibilities in a health care setting.
- Highly developed interpersonal skills, both written and oral, for communicating with clients and students, including people with disability, showing appropriate levels of empathy, respect and confidentiality whilst providing a high level of customer service.
- High-level competence in the use of a wide range of computer applications in a network environment; experience with practice management software and web-based applications, or a capacity to rapidly gain such knowledge.
- Demonstrated organisation, time management, and prioritisation skills with the ability to achieve deadlines, whilst supporting the overall goals of the team.
- Readiness to represent the School in a professional and courteous manner and according to contemporary standards of a health service in a high volume/pressure environment.
- Capacity to take recreational leave around the operational requirements of the School’s clinics operating times (unless pre-approved or in exceptional circumstances).
- Ability to work effectively and flexibly as part of a team according to an agreed work roster within the clinics operating hours from 7:30am – 5:00pm Monday to Friday.
- The successful candidate must maintain unrestricted work rights in Australia for the duration of this appointment to apply (visa sponsorship is not available).
- You will also be required to complete a criminal history check and mandatory immunisations (as they apply to this position).
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- For more information about this opportunity, please contact Kathryn Bulmer, Practice Manager – SHRS Clinics, at k.bulmer@uq.edu.au.
- For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- Interviews will be held during standard business hours on Friday 4 October.
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 09-Oct-2024
Location
- Herston Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Providing high level administrative support to staff
- Scheduling patients in the clinic, and providing prospective and current patients with information on the clinic’s services
- Monitoring pre-attendance information and coordinating waitlists
- Maintaining tidiness and overall appearance of the clinic
- Utilising the School’s Practice Management System
- Processing invoices and payments, and undertaking banking reconciliations
- Maintaining electronic and paper records of patient’s accounts
Requirements
- Completion of a diploma level qualification or Certificate IV with relevant work related experience, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience working in a customer service position with a focus on administrative and reception responsibilities in a dental health care setting.
- Demonstrated experience in the use of computer systems and other technology relevant to the position such as the Microsoft Office suite of programs, email systems, internet-based technologies and practice management software.
- Be responsible for planning your own workload to ensure that the needs of the patients and clinic are met, whilst allowing for fluctuations in workload.
- Readiness to represent the School in a professional and courteous manner and according to contemporary standards of a health service in a high volume/pressure environment.
- Aptitude for communicating with patients, clinicians and students, including people with physical and mental disabilities, showing appropriate levels of empathy, sensitivity, respect and confidentiality whilst providing a high level of customer service.
- Ability to work effectively and flexibly as part of a team according to an agreed work roster.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- Due to the nature of this position and operational requirements of the clinic, the Clinic Receptionist may be required to take leave in alignment with the academic calendar. Please take this into consideration prior to submitting your application.
- This role also operates within an agreed work pattern of hours between 7:30am to 6:00pm Monday to Friday.
Director, Portfolio Delivery
The University of New South Wales (UNSW Sydney) Kensington campus, Sydney, NSW
Dates
- Opening Date: 27-Sep-2024
- Closing Date: 17-Oct-2024
Location
- Kensington campus, Sydney, NSW
Salary
- Excellent salary package, including generous superannuation and leave loading
Responsibilities
- Oversee the planning, delivery and monitoring of programs and projects related to the University’s technology and digital strategies.
- Establish and maintain a body of knowledge and best practice disciplines for IT project management.
- Manage project prioritisation frameworks aligned to the strategy.
- Create roadmap artefacts that communicate the IT portfolio plans clearly to stakeholders across the University.
- Advise the IT Executive Team on the delivery agenda of projects.
- Support the Deputy CIO in developing and monitoring IT project budgets and forward planning.
- Manage resource scheduling for all resources involved in IT projects.
- Manage program/project risks and issues, identifying priorities and mitigating actions.
- Provide governance oversight to the entire program portfolio, maintaining IT Portfolio Steering Committees.
- Manage arrangements with suppliers of Project Delivery Resources and Testers.
Requirements
- Demonstrated portfolio leadership experience.
- Experience managing and governing the performance of third-party suppliers.
- Demonstrated leadership and stakeholder management at senior leadership levels.
- Strong experience leading and motivating a team of senior IT professionals.
- Solution focused with high levels of negotiation and consultation expertise.
- Demonstrated superior interpersonal and communication skills.
- Sound understanding and knowledge of the tertiary education sector.
- Knowledge of health and safety responsibilities and commitment to relevant training.
- Understanding of UNSW’s aims, objectives and values.
Benefits
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
Notes
- For further details on the benefits, please visit the UNSW jobs website.
- Applications close: Thursday 17th of October at 11.30pm.