Senior Project Officer
The University of New South Wales (UNSW Sydney) Kensington, NSW (Hybrid working model)
Dates
- Opening Date: 03-Sep-2024
- Closing Date: 09-Sep-2024
Location
- Kensington, NSW (Hybrid working model)
Salary
- Level 7 - starting at $110,073 (pro-rata FTE) plus 17% superannuation
Responsibilities
- Develop and monitor the delivery of i2i projects and initiatives to achieve operational and strategic goals.
- Oversee the development of project plans and schedules and participate in planning processes as required.
- Monitor, track and report on the status of project deliverables to ensure time, cost and quality metrics are in line with approved project plans for assigned projects, including managing the preparation and submission of progress reports to funding bodies.
- Provide a high level of proactive project support to project team and stakeholders.
- Assess and manage project risks and issues and provide solutions where applicable.
- Develop and manage effective communications with key stakeholders, both internal and external to the project.
- Coordinate adherence to UNSW governance pathways to ensure projects are managed within a defined, consistent and proven set of rules for project development.
- Manage and monitor project budgets, ensuring financial resources are allocated effectively and efficiently, and in accordance with the grant requirements.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- Demonstrated success working effectively and collaboratively on initiatives with a range of people at different levels within an organisation.
- Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Proven project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.
- Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
Benefits
- Flexible Working Options (work from home, flexible hours etc)
- Additional 3 days leave during December festive period.
- Career development opportunities
- Up to 50% discount on UNSW courses
- Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
- Discounts and entitlements (retail, education, fitness passport)
Notes
- Sponsorship is not available for this role, valid Australian working rights are required on application.
Project Manager, Student Administration Projects
Australian Catholic University North Sydney, Australia | Brisbane, Australia | Melbourne, Australia
Dates
- Opening Date: Not Available
- Closing Date: 13-Sep-2024
Location
- North Sydney, Australia | Brisbane, Australia | Melbourne, Australia
Salary
- Total remuneration valued to $151,211 - $161,352 (pro rata) pa, including salary component $127,838 - $136,506 (pro rata) pa (HEW 9), employer contribution to superannuation and annual leave loading. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
- Lead and manage projects effectively to deliver the agreed project outcomes on time and to budget to achieve the universities strategic goals.
- Develop, manage and action comprehensive project plans and associated documentation in consultation with key stakeholders.
- Review and update project plans to reflect the agreed scope and approach, and refine governance arrangements to ensure effective oversight and delivery of key outcomes.
- Identify, manage and resolve business risks, issues and conflicts for the project.
- Lead and provide effective leadership to the Project team.
Requirements
- Candidates must hold Australian work rights to apply for this position. For permanent/ continuing roles, applicants must have permanent work rights.
Benefits
- 17% employer superannuation contributions to eligible continuing and fixed-term staff.
- Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
- Access to generous benefits which include flexible work, study leave, a variety of leave provisions and salary packaging.
Notes
- General enquiries can be sent to Lucy Hellard, Senior Program Manager, Student Systems Projects at: lucy.hellard@acu.edu.au
- ACU does not accept candidate applications submitted by external recruitment agencies through the ACU careers website.
Dates
- Opening Date: 12-Sep-2024
- Closing Date: 25-Sep-2024
Location
- Ho Chi Minh City, Vietnam
Salary
- Competitive remuneration package in USD (for expatriate candidates) or VND (for Vietnamese candidates). Relocation allowance package up to USD $6,000 with support to relocate overseas candidate (and family) from home location to Vietnam for expatriates applying outside Vietnam. School tuition fees for children, up to USD $20,000 per child up to 2 children per year.
Responsibilities
- Support the VN ITS Director and VN ITS PMO in establishing and delivering to a roadmap of initiatives that drive benefits for the University.
- Plan, schedule, monitor and report on activities related to the infrastructure program and property projects, to ensure that each project and program contributes to the overall success of the portfolio.
- Maintain key delivery relationships with the partners and vendors, to deliver successful project outcomes.
- Manage project budgets within the program of work, monitor expenditure and costs against delivered and realised benefits as the program progresses.
- Identify risks and manage issues with appropriateness of work for this program; identify interdependencies, impact on business activity, deviation from strategic aims, erosion of expected benefit, program staffing and costs.
- Develop, lead, and maintain strong, collaborative working relationships with ITS stakeholders, partners, and customers.
- Cultivate a culture and mindset of results orientation, agile work practices and sound project, program management and business analysis practices to enable initiatives to be delivered efficiently, effectively and aligned to the business value.
- Provide effective leadership to the program and project teams; take appropriate action where team performance deviates from agreed tolerances.
- Collaborate with the Senior Managers, ITS to ensure seamless transition to business-as-usual support and with the broader project management community to facilitate standardisation through reuse of standards, practices, tools, and process for project portfolio delivery.
- Advocate the PMO methods and tools to deliver a standardised quality of service of portfolio, program and project management.
- Assist with pipeline demands, coordinating estimates, in consultation with key stakeholders.
Requirements
- Relevant tertiary qualifications and extensive experience required.
- Prince 2 or PMBOK certified.
- Program Management Professional (PgMP) certification (preferred).
- Agile Certification i.e. SAFe, Scrum (preferred).
- Extensive Program manager experience managing ITS program of work.
- Exceptional interpersonal, communication and negotiation skills, with the ability to liaise effectively with internal and external clients.
- Excellent attention to detail in written and spoken communications in order to identify and solve issues.
- Demonstrated experience in successfully leading Infrastructure programs and property projects, including large size asset refresh domestically and remotely at an international location.
- Demonstrate experience in successfully using Waterfall/Agile methodologies, while managing large size, complex projects with cross-functional teams.
- Demonstrated experience and ability to manage staff who are not co-located.
- Evidence of budget accountability and responsibility of $5M+ portfolios.
- Strong self-confidence and decisive ability to work independently, managing a functional area to achieve targets on time and within a budget.
- Strong vendor/ partner management capability, with an ability to negotiate contracts and SLAs for infrastructure initiatives.
Benefits
- Competitive remuneration package in USD (for expatriate candidates) or VND (for Vietnamese candidates).
- Relocation allowance package up to USD $6,000 with support to relocate overseas candidate (and family) from home location to Vietnam for expatriates applying outside Vietnam.
- One-way flight from home location to Vietnam for staff and immediate dependents.
- School tuition fees for children, up to USD $20,000 per child up to 2 children per year.
- Private premium medical insurance for employee and immediate family.
- 20 days annual leave plus 5 days paid leave Christmas closure and paid sick leave.
- Support and guidance from experienced Mobility Advisor to assist in work permit and visa application together with relocation to and settling into living and working in Vietnam.
- Ongoing professional development program and support.
Notes
- English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS 6.5 (General) with a score of at least 6.0 or 170 in Lingua Skills.
- In order to be considered for this role, it is mandatory to submit both a resume AND A COVER LETTER.
Dates
- Opening Date: Not Available
- Closing Date: 17-09-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $ 111,154 - $ 124,619 + 17% Superannuation (HEW Level 8)
Responsibilities
- Undertake detailed project planning, provide specialist advice, and support project governance and reporting to ensure effective and efficient delivery of project priorities and outcomes.
- Conduct research and analysis, prepare project briefs, and develop fit-for-purpose project documentation to support informed decision-making and planning.
- Conduct stakeholder analysis, coordinate project communication, and maintain positive relationships with key stakeholders to support project delivery and engagement activities.
- Monitor and report on project plans, milestones, and deliverables; identify, control, and manage issues, risks, dependencies, and changes in project scope.
Requirements
- Proven track record in managing medium to large projects within complex organisational contexts, preferably in tertiary or research institutions.
- Excellent liaison and negotiation skills to build and maintain strong relationships within various university departments and the broader community.
- Strong proficiency in project management methodologies and tools, with the ability to develop and implement effective project monitoring and evaluation systems.
- Proven ability to manage competing priorities and work effectively under pressure, delivering high-quality outcomes within tight deadlines.
- Strong analytical and problem-solving skills, with a proactive approach to identifying and mitigating risks and issues.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
- There are potential upcoming roles with varying contract lengths that may become available in the near future. If you are shortlisted for an interview, we encourage you to discuss these opportunities with the selection committee at that time.
Dates
- Opening Date: Not Available
- Closing Date: 04-Sep-2024
Location
- St Lucia Campus
Salary
- Base salary will range from: $98,582.63 - $107,349.47 + 17% Superannuation (HEW Level 7)
Responsibilities
- Comprehensively manage projects by overseeing all aspects of the project lifecycle, ensuring effective planning, execution, and evaluation.
- Strategically document tasks by developing and maintaining detailed project documentation to support decision-making and accountability.
- Engaging stakeholders by cultivating strong relationships with clients, stakeholders, and project teams to facilitate collaboration and ensure project success.
- Manage projects budget by monitoring expenditure and ensure compliance with financial funding.
- Deliver projects on time, optimize resource allocations, and identify opportunities for continuous improvement whilst maintaining the highest quality standards possible.
- Implementing technical proficiency by leveraging project management software and knowledge of project management methodologies.
Requirements
- Bachelor’s degree in a relevant building, construction or project management discipline
- Demonstrated experience in a role of similar scale and scope.
- Current knowledge of best-practice/leading project management methodologies and frameworks.
- Demonstrated project planning experience, including the ability to prioritise tasks, work to tight deadlines, anticipate future requirements and resolve issues.
- Demonstrated problem solving skills using judgement and reasoning in interpreting situations and providing accurate and consistent advice.
- Effective interpersonal skills that enable effective working relationships with internal and external clients and stakeholders of varying levels of seniority.
- Excellent time management skills, including the ability to balance competing priorities within tight timeframes.
- Advanced written and oral communication skills.
- Advanced experience in computer software and Mobile applications.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- On-site Parking from $5.75 a day
- On campus childcare options
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including; right to work in Australia, criminal check, education check, AHPRA registration, mandatory immunisations, first aid and/or CPR certification, blue card check, etc.
- Interviews have been tentatively scheduled for week commencing 09/09/2024.
Dates
- Opening Date: Not Available
- Closing Date: 12-Sep-2024
Location
- St Lucia Campus
Salary
- A competitive remuneration package will be negotiated with the successful applicant. 17% superannuation contributions. 17.5% annual leave loading.
Responsibilities
- Lead and manage complex IT projects, aligning with the University's Technology Master Plan and business objectives, overseeing all phases of the software development lifecycle, and ensuring compliance with governance and reporting standards.
- Lead and manage all phases of SLPP projects, ensuring alignment with baselines, fostering stakeholder relationships, implementing continuous improvement, and guiding the team to meet high service standards and project goals.
- Take responsibility for the project closure and ensure the successful transition of services to the operational team.
Requirements
- Qualifications and training equivalent to a postgraduate degree in IT or related field, or significant progress towards such qualifications, and extensive relevant experience; or an equivalent combination of relevant experience and/or education/training.
- Significant experience in Program and Project Management in a complex environment, including managing, coordinating and monitoring deliverables.
- Experience in the procurement and acquisition processes of new SaaS products.
- Extensive experience in managing the provision of enterprise applications in a complex environment and a thorough understanding of technical requirements and management issues related to this.
- Significant experience in delivering services in an Agile development environment and a demonstrated understanding of Agile values and principles, with project management certification such as PMBOK, Prince 2, Agile PM/DSDM and/or Scrum.
- Ability to manage and motivate project teams to deliver successful outcomes within a defined timeframe.
- Experience in application delivery in Higher Education enterprise applications and/or Oracle-PeopleSoft Campus Solutions 9.2 is desirable.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check etc.
- Applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage candidates to apply as soon as possible. The University of Queensland reserves the right to close this application process early.
External Engagement Officer - Projects
The University of New South Wales (UNSW Sydney) Kensington, NSW (hybrid flexible working)
Dates
- Opening Date: 29-Aug-2024
- Closing Date: 11-Sep-2024
Location
- Kensington, NSW (hybrid flexible working)
Salary
- Level 6/7 $100,354 - $119,132 (pro rata) + 17% super + leave loading
Responsibilities
- Provide project leadership within the UNSW Arts, Design & Architecture External Engagement team.
- Develop communications and support faculty events.
- Manage faculty website content and update portfolio reporting.
- Build key relationships to enhance engagement activities.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence.
- Excellent written and verbal communication skills with attention to detail.
- Strong time management skills and ability to manage multiple tasks.
- Ability to work collaboratively within a team and independently.
- Experience with computer systems and applications, including Microsoft and Adobe.
- Demonstrated event experience including end to end delivery.
- Proven ability to manage projects and implement successful activities.
- Sound stakeholder management skills for effective liaison with stakeholders.
- Experience in distilling complex information into simple messages for diverse audiences.
- Understanding of the project life cycle and development of project plans.
Benefits
- Flexible working options.
- Career development opportunities.
- 17% Superannuation contributions and additional leave loading payments.
- Additional 3 days of leave over Christmas period.
- Discounts and entitlements (retail, education, fitness).
Notes
- Sponsorship is not available for this role; full Australian working rights are required on application.
- Contact: Amy Denney - Talent Acquisition Coordinator.
Dates
- Opening Date: 27-Sep-2024
- Closing Date: 13-Oct-2024
Location
- Hobart
Salary
- Salary range: HEO 6 $89,091- $96,606 +17% Superannuation
Responsibilities
- Support the day-to-day functions of the AODN team including team administration, reference to UTAS policies and procedures, project administration and supporting logistical arrangements for the team.
- Coordinate and administer labour-hire and vendor contracts, procurement, payment processes, and third-party software subscriptions.
- Organise and participate in stakeholder meetings, workshops, review sessions, and training schedules.
- Support the induction and onboarding/offboarding of project team members and vendor resources.
- Provide program governance support, including risk, issue, decision, and dependency tracking, follow-up, and reporting.
- Establish and maintain project artefacts such as deliverables registers, business endorsement reviews, lessons learnt, and quality reviews.
Requirements
- Extensive understanding of project management principles, financial and governance controls, and risk/issue/dependency management.
- Proficiency in using standard project management and delivery tools, including MS Office applications.
- Strong organisational skills with the ability to manage multiple tasks under pressure and deliver high-quality outputs.
- Excellent written skills for producing reports that communicate complex technical information, along with strong verbal communication skills.
- Ability to operate autonomously within the role’s boundaries, exercising discretion, good judgment, and taking shared responsibility for project outcomes.
- Ideally you would also have experience working within a project management office delivering digital technology projects and are familiar with working in an agile development team.
- Completion of a degree in project management or a similar field with relevant experience, or an equivalent combination of education, training, and experience.
Benefits
- 26 weeks paid parental leave for primary care givers
- 17% Superannuation contribution
- Health and fitness membership options
- Accommodation and Car Hire discounts
- Health Insurance and Banking
- Novated Leasing
Notes
- To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfill the requirements of this role.
Dates
- Opening Date: Not Available
- Closing Date: 17-Sep-2024
Location
- Sydney, NSW
Salary
- $138,005 to $146,499 pa (Level 9) plus 14% superannuation
Responsibilities
- Collaborate across stakeholder groups to manage and oversee all aspects of project planning, development, and implementation for a range of complex and comprehensive projects.
- Manage the project cycle, including developing project plans, coordinating resources, managing budgets, meeting reporting requirements, and supporting project-related activities, to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope in line with established contemporary project management methodology.
- Communicate updates on project progress and prepare a range of project related documents and communication pieces to support stakeholder engagement and the flow of project information.
- Establish and manage stakeholder relationships, across different levels and functions, through effective communication, negotiation, and issues management to engage stakeholders and ensure project deliverables are met.
- Manage projects to ensure compliance with governance and quality requirements, to successfully deliver all key project/s milestones and outcomes.
- Undertake research and formulate recommendations to support evidence-based project planning and decision making.
- Provide advice and information to stakeholders on emerging project issues and support project team members in implementing and prioritising project tasks to facilitate effective project management and implementation.
- Provide secretariat support for project governance groups to ensure effective implementation of project objectives within the established timeframes and allocated budget.
Requirements
- A bachelor's degree in a relevant field (such as project management, business administration, higher education and leadership, or a related discipline) or equivalent professional experience.
- Substantial experience in project management or a related field, preferably in the tertiary education sector and in progressively responsible roles.
- Experience in managing and coordinating multiple projects, across cross-functional teams and diverse stakeholder groups (from senior executives to clients), and delivering projects on time and within budget.
- Demonstrated strong project management skills, including the ability to develop project plans, set goals, allocate resources, monitor progress, identify risks, and implement mitigation strategies.
- Highly developed analytical skills with proven ability to analyse data, identify trends, and make data-driven decisions is important for evaluating project performance, identifying areas for improvement, and optimizing project outcomes.
- Excellent written and verbal communication skills to communicate project objectives, status updates, and deliverables.
- Ability to prepare clear and concise reports, presentations, and documentation.
- Adept problem solving and analytical skills.
- Strong organisational skills and the ability to manage multiple tasks and priorities simultaneously.
- Manage documentation and ensure all project activities are well coordinated and aligned with strategic objectives.
- Supportive of the Objects of Notre Dame as a Catholic University.
Benefits
- Generous training and development opportunities
- Friendly and collaborative working environment
- Discounted study at the University
Notes
- Applicants are expected to have current and valid work rights in Australia.
- Aboriginal and Torres Strait Islander people are encouraged to apply.
- Unsolicited contact from recruitment agencies will not be entertained.
Executive Assistant and Project Officer
Western Sydney University Parramatta South Campus, Western Sydney University
Dates
- Opening Date: Not Available
- Closing Date: 13-Sep-2024
Location
- Parramatta South Campus, Western Sydney University
Salary
- Remuneration Package: HEW Level 7 $117,645 to $126,892 p.a. (comprising Salary of $99,411 to $107,225 p.a., plus Superannuation and Leave Loading)
Responsibilities
- Provide high-level executive support to the Office of the Dean.
- Ensure the seamless management of critical operational activities.
- Contribute to strategic projects that drive the school’s success.
- Maintain confidentiality and professionalism in all tasks.
- Expertly manage workflows and prioritise essential tasks.
- Develop, maintain, and update the CDMS SharePoint site.
- Organise functions for the Dean and the school.
Requirements
- Must be employed by Western Sydney University on an ongoing, fixed term or casual basis at the time of this advertisement.
- Must be an Australian or New Zealand citizen or an Australian Permanent Resident for ongoing positions.
Benefits
- Full-time, ongoing position.
- Opportunity to work in a dynamic team environment.
- Professional development opportunities.
Notes
- Visa sponsorship is not available for this position.
- Only applications submitted via the WSU online recruitment system will be accepted.
Dates
- Opening Date: Not Available
- Closing Date: 17-09-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $111,154 - $124,619 + 17% Superannuation (HEW Level 8)
Responsibilities
- Undertake detailed project planning, provide specialist advice, and support project governance and reporting to ensure effective and efficient delivery of project priorities and outcomes.
- Conduct research and analysis, prepare project briefs, and develop fit-for-purpose project documentation to support informed decision-making and planning.
- Conduct stakeholder analysis, coordinate project communication, and maintain positive relationships with key stakeholders to support project delivery and engagement activities.
- Monitor and report on project plans, milestones, and deliverables; identify, control, and manage issues, risks, dependencies, and changes in project scope.
Requirements
- Proven track record in managing medium to large projects within complex organisational contexts, preferably in tertiary or research institutions.
- Excellent liaison and negotiation skills to build and maintain strong relationships within various university departments and the broader community.
- Strong proficiency in project management methodologies and tools, with the ability to develop and implement effective project monitoring and evaluation systems.
- Proven ability to manage competing priorities and work effectively under pressure, delivering high-quality outcomes within tight deadlines.
- Strong analytical and problem-solving skills, with a proactive approach to identifying and mitigating risks and issues.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
- There are potential upcoming roles with varying contract lengths that may become available in the near future. If you are shortlisted for an interview, we encourage you to discuss these opportunities with the selection committee at that time.
Project Manager - WH&S; Asbestos and Hazardous Materials Management
Australian National University (ANU) Canberra / ACT, ACT, Australia, 2601Dates
- Jun 23 2024 - Closing Date
Responsibilities
- The Project Manager will act as first point of contact for the University Community for any possible hazardous materials issues that arise, manage hazmat focused projects, including functional reviews and the implementation of recommendations.
- Facilitate material registers, hazardous material remediation, clearance certificates, and air monitoring results.
- Manage assigned projects within acceptable timeframes to ensure they meet defined project objectives.
- Maintain effective communications and relationships with key stakeholders, in particular the F&S Operations & Corporate teams.
- Manage operational functions in accordance with applicable legislation, ANU policies, and procedures.
Requirements
- High quality hazardous material advice and technical services on all hazardous materials relating to building structure and fabric.
- Effective communication and relationship management skills.
- Knowledge of applicable legislation and ANU policies.
- Project management skills.
- Ability to manage hazmat focused projects.
Benefits
- Salary package of $109,945 - $117,567 per annum plus 17% superannuation.
- Full-time, Fixed term (Up to 2 years) position.
Notes
- Position Classification: ANU Officer 8 (Administration).
- Term: Full-time, Fixed term (Up to 2 years).
- Contact Peter Geerdink, Associate Director, Infrastructure and Planning for more information.
Dates
- Opening Date: 14-Aug-2024
- Closing Date: 4-Sep-2024
Location
- St Lucia Campus
Salary
- This is a full-time continuing position with salary in the range $78,944.40 - $87,750.37 (HEW 5), plus a generous super allowance of up to 17%.
Responsibilities
- Support the full project lifecycle, including planning, execution, and evaluation. Ensure adherence to project plans and standards.
- Develop and maintain project-related standard operating procedures and assurance of standards and logistics, under guidance of management.
- Organise and support the delivery of project-related activities, events, consultation activities and meetings.
- Undertake data entry, retrieval, and document management.
- Utilise specialist software and applications, including eLearning management systems, Asana, the Microsoft office suite (including excel).
- Provide front-line support to students, including answering queries and assisting at employability events.
- Review and process job opportunities in StudentHub.
- Answer queries and prepare correspondence that come through the CRM, phone and face-to-face.
- Maintain accurate student attendance records in spreadsheets and calendars.
- Provide administrative support for events and programs, including data management and reporting.
Requirements
- Demonstrate equivalent education and/or experience in a related field. Previous project management experience is desirable.
- Demonstrate proficiency in Microsoft Office Suite, CRM systems (Oracle RightNow, StudentHub), and data analysis.
- Exhibit excellent written and oral communication skills, and the ability to build strong relationships with colleagues and stakeholders.
- Possess strong organizational skills and the ability to manage multiple tasks and priorities while maintaining a high level of accuracy and attention to detail.
- Unrestricted work rights in Australia for the duration of this appointment and may be required to complete background checks including, criminal history and education checks.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including some working from home options and flexible start/finish times
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
Program Change Lead – HCD: HR Strategic Projects
The University of New South Wales (UNSW Sydney) Kensington, NSW, Sydney, NSW
Dates
- Opening Date: 23-Aug-2024
- Closing Date: 08-Sep-2024
Location
- Kensington, NSW, Sydney, NSW
Salary
- Senior appointment- Competitive total package
Responsibilities
- Leading the development, delivery and management of key change programs, designing strategies and communications, ensuring employee needs are at the forefront.
- Initial focus on leading wage compliance and HR compliance tools programs, developing comprehensive change management strategy and roadmaps and overseeing business readiness.
- Developing a holistic high quality HCD Change Management Strategy for HR needs: strong stakeholder management, forward thinking risk mitigation/management, training, and successful change execution delivery.
- Identifying and mitigating potential challenges, risks, and resistance points related to project implementation.
- Becoming a trusted partner across change matters, supporting senior leaders in project sponsor roles and provide strategic advice and support across the HR space to support of the transition to business-as-usual operations.
Requirements
- A relevant tertiary qualification in HR, or related field with subsequent extensive relevant experience or equivalent level of knowledge gained through any combination of education, training and/or experience.
- Extensive experience as a Change Manager using Human Centred Design or in a similar change management role.
- Strong understanding of change management methodologies, tools, and best practices.
- Excellent communication, interpersonal, and presentation skills.
- Ability to influence and engage stakeholders at all levels of the organisation.
- Exceptional problem-solving and analytical skills.
- A solid understanding of how people go through a change and the change process.
- Ability to build and maintain positive relationships with colleagues, partners and stakeholders both internal and external.
- Demonstrated ability to work both autonomously and collaboratively across multi-function teams.
Benefits
- Flexible Working Options (work from home, flexible hours etc)
- Additional 3 days leave during December festive period.
- Career development opportunities
- Up to 50% discount on UNSW courses
- Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
- Discounts and entitlements (retail, education, fitness passport)
Notes
- Sponsorship is not available for this role, valid Australian working rights are required on application.
- For further information on the role & responsibilities, please refer to the position description.
Dates
- Opening Date: 02-Sep-2024
- Closing Date: 15-Sep-2024
Location
- Kensington, NSW
Salary
- Competitive total package
Responsibilities
- Oversee the management of UNSW grounds, landscaping, cleaning, waste, recycling, relocations and mail services.
- Manage General Services including budget preparation, staff management, contract management and strategic planning.
- Ensure high level of service to the University while minimising disruptions to university operations.
- Manage service contracts including contract and specification development, procurement and performance monitoring.
- Manage the unit within budgetary constraints, including contributing to the preparation of annual budgets and resolving financial issues.
- Utilise the University’s financial systems to manage and report on all financial processes.
- Develop and implement annual operational plans and track key performance targets.
- Develop comprehensive business cases and documentation to support strategic decision-making.
- Manage staffing requirements including recruitment, training, delegation and performance management.
Requirements
- Relevant tertiary qualifications and/or substantial relevant experience.
- Extensive experience in managing related services, preferably in a campus, hospital or similar institutional environment.
- Excellent leadership ability with superior staff and contractor management experience.
- Demonstrated organisational, financial management and reporting skills.
- Strong track record in delivering quality customer service with a can-do attitude.
- Strong track record in managing projects.
- Superior organisational, analytical and problem-solving skills.
- Excellent interpersonal, written and verbal communication skills.
- Strong computer skills in standard office software and facilities management systems.
Benefits
- Flexible Working Options (work from home, flexible hours etc)
- Additional 3 days leave during December festive period.
- Career development opportunities
- Up to 50% discount on UNSW courses
- Flexible 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
- Discounts and entitlements (retail, education, fitness passport)
Notes
- Sponsorship is not available for this role, valid Australian working rights are required on application.
Dates
- Opening Date: 23-Aug-2024
- Closing Date: 16-Sep-2024
Location
- Wallumattagal Campus, North Ryde
Salary
- Salary Package: from $119,056 to $132,475 per annum (HEW Level 8), plus 17% superannuation and annual leave loading
Responsibilities
- Monitor, track and document progress of projects against milestones and budgets, and prepare progress reports for senior management and stakeholders
- Develop software and data project plans, schedules, materials and labour budgets for proposals, grant submissions, and internal project planning
- Consult with the Heads of Research Data and Software regarding resource allocation requests, and direct staff to conduct project related tasks within the confines of the project resource allocation
- Liaise with key stakeholders, including University research offices and funding agencies to facilitate project setup, advancement, and delivery
- Identify potential risks or challenges and leverage expertise to apply and test solutions to actively address and mitigate risks
- Employ agile software development methodologies where appropriate, including daily standups, sprints, time-boxing, project kickoffs and retrospectives
Requirements
- Bachelor’s degree or diploma, or higher, in software engineering, computer science, astronomy, physics or a related discipline
- Extensive experience providing project management expertise to technical projects to solve complex technical and/or engineering problems
- Sound working knowledge of agile project management methodologies, principles and practices in the context of delivering software projects
- Excellent collaboration skills, including the ability to develop and maintain relationships with team members and a diverse range of stakeholders to deliver effective project outcomes
- Excellent interpersonal and communication skills both verbal and in writing, including the ability to explain complex technical concepts effectively to a non-expert audience
- Strong organisational and time management skills including the ability to prioritise your workload to meet deadlines and work objectives
- Experience in resource planning, across a suite of projects
Benefits
- Not Available
Notes
- Role Enquiries: Nuria Lorente, co-Head of AAO Research Data & Software, nuria.lorente@mq.edu.au
- General Recruitment Enquiries: Rebecca Phillips, HR Consultant at rebecca.phillips@mq.edu.au
- If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Dates
- 23 Jun 2024 - Closing Date
Responsibilities
- Contribute to formulating and implementing the strategic direction of the Institute
- Provide coordination around the delivery of major research programs
- Assist in the management of stakeholders and clients, both internal and external
Requirements
- Demonstrated ability and experience in operational, financial, contractual, and project management
- Demonstrated ability to work independently
- Demonstrated ability in business development of research projects and support for external partnerships
- Delivers excellent outcomes within deadlines
- Ability to communicate effectively and work collaboratively with staff at all levels
Benefits
- Salary packaging
- Flexible work arrangements
- High-quality professional development programs and activities
- On-campus health clinic, gym, and other fitness facilities
Notes
- Fixed term position available (for 36 months)
Dates
- 24 May 2024 - Job Opening Date
- 24 June 2024 - Job Closing Date
Responsibilities
- Join an organisation with an unbreakable belief that quality education, training and research should be available to everyone – regardless of background, location or life circumstances.
- Play a key role in the utilisation of innovative pedagogical practice that stimulates learning and guides the development of interdisciplinary research across SET.
- Mentor junior academic staff while playing a significant role in reviewing and updating Project Management courses ensuring the curriculum is current, of leading-edge quality and reflects a depth and breadth of discipline expertise.
- Regularly engage and lead quality research programs resulting in high research impact.
Requirements
- Possession or nearing completion of a Doctoral qualification (PhD) in Project Management, or a relative discipline.
- Relevant postgraduate qualification.
- Professional membership with the Project Management Institute (PMP) and/or PRINCEII.
- Teaching qualification or willingness to undertake a Graduate Certificate in Tertiary Teaching / Education.
- Undertake original research to publish in refereed journals and collaborate with other academic staff both within and outside of the University.
Benefits
- 6 weeks annual leave
- Generous carers, maternity and paternity leave
- 17% superannuation (with the choice of joining an award-winning superfund)
- Flexible and inclusive work/life balance
- Fantastic staff professional/career development opportunities
Project Management Office Lead
The University of New South Wales (UNSW Sydney) UNSW Kensington Campus, Sydney, NSW
Dates
- Opening Date: 18-Sep-2024
- Closing Date: 25-Sep-2024
Location
- UNSW Kensington Campus, Sydney, NSW
Salary
- Generous salary package commensurate with skills and experience
Responsibilities
- Provides project management leadership and expert advice throughout the development and establishment of project plans for projects and programs of varying complexity and size, ranging from $500k to over $5m.
- Provide strategic leadership and advice regarding the establishment and delivery approach of projects to achieve business objectives, business benefits and business value.
- Support project owners to secure and manage funding for the projects, via the preparation of viability papers, business cases, stage gates, change requests, and post-investment reviews.
- Ensure program teams adhere to EPMO methodologies and governance, as well as contribute to the EPMO centre of excellence and lead the project management community of practice, which includes developing tools and templates.
- Lead the continuous improvement and development of project management processes and methodologies within the EPMO Centre of Excellence.
- Provide high level project management support and guidance during project establishment working with program stakeholders, program governance committees and senior business leaders.
- Drive a strong customer-centric culture within the program and provide appropriate communications both written and verbal to sponsors, project teams and steering committees as required.
- Lead and manage a team of project management specialists in a matrix structure applying the EPMO’s governance and project execution frameworks for all projects.
- Proactively communicate with and coach stakeholders in the application of the EPMO Centre of Excellence project management processes and tools.
Requirements
- Experience in resource planning and allocation in a dynamic, changing, and complex organisation to support project teams in all stages of project implementation.
- A strong background in program and project governance and substantial demonstrated experience working with and delivering work according to a range of project management methodologies and techniques.
- A strong understanding of the higher education sector and related systems and processes, and how these intersect in delivering outcomes for UNSW students, staff and partners.
- Extensive experience in managing and motivating a team, with an ability to work collaboratively to quickly establish and maintain a high level of personal and professional credibility with the wider team and stakeholders, ideally in an EPMO environment.
- Financial management experience and literacy, experience writing business cases, managing budgets and controlling income and expenditure for a project.
- Sound understanding and consistent application of project management competencies including scope, time, cost, quality, HR, communications, cost, risk, procurement and integration.
- Demonstrated high-level ability to manage and drive continuous improvement, problem solve, identify risks, and respond flexibly to changing circumstances.
- Excellent communication skills with proven ability to write and present concisely and confidently to an executive audience.
Benefits
- Career development opportunities
- 17% Superannuation contributions
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
Notes
- Applications sent via email will not be accepted, please apply via the application portal.
- The University reserves the right not to proceed with any appointment.
Senior Manager, Project Delivery, Capital Program
Western Sydney University Hawkesbury Campus (Richmond NSW) with travel to other campuses
Dates
- Opening Date: Not Available
- Closing Date: 15-Sep-2024
Location
- Hawkesbury Campus (Richmond NSW) with travel to other campuses
Salary
- Attractive salary and competitive superannuation contributions.
Responsibilities
- Lead the Capital Program team in delivering complex capital works programs aligned with the University's strategic objectives.
- Collaborate with senior leaders to provide strategic insights and foster innovation in project delivery.
- Manage key projects, budgets, procurement, and safety compliance practices.
- Build strong relationships with stakeholders and guide projects to successful completion.
Requirements
- Relevant qualifications and extensive experience in large, complex organisations.
- Proven track record in delivering large programs and projects at strategic and operational levels.
- Expertise in contract administration and decision-making for successful project outcomes.
- Exceptional leadership, negotiation, problem-solving, and communication skills.
- Organisational skills and experience in project management to meet quality, budget, and timeline goals.
Benefits
- Competitive Remuneration: Attractive salary and competitive superannuation contributions.
- Professional Development: Access to a range of development and networking opportunities.
- Health and Wellbeing: Comprehensive health insurance plans, wellness programs, and access to fitness facilities.
- Work-Life Balance: Flexible working arrangements and generous leave entitlements.
- Campus Amenities: Access to on-site cafes, libraries, and recreational facilities.
Notes