Australian University Jobs

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• Lead the development and implementation of responses to the approved remediation plans to address identified compliance issues in relation to payroll and remuneration.
• Review all payroll processes and controls to ensure transparency and compliance with state and federal regulations and University policies and identify opportunities for streamlining and simplification.
• Maintain currency on relevant regulations and advise on any changes to legislation at federal or state level and assess the impact on the University.
• Collaborate with cross-functional teams including People and Culture, Finance, IT, Legal and with external system support partners to implement approved remediation strategies effectively.
• Track progress on remediation efforts and provide regular updates, including reports and/or presentations, to key stakeholders.
• Recommend process improvements to enhance efficiency and accuracy.
• Conduct training sessions for payroll staff to ensure understanding and adherence to updated processes and regulations.
• Proactively identify emerging compliance risks and formulate appropriate actions to address them.
• Maintain accurate records of compliance activities, including audits, remediation plans, and outcomes.
• Ensure documentation is organized and accessible for internal and external audits.

• Post-graduate qualifications in accounting, finance, business administration or a related field, or an equivalent combination of experience, education and training.
• Proven experience in payroll compliance and risk mitigation, preferably in a leadership position in a large organisation.
• In-depth knowledge of current Australian payroll regulations, including but not limited to tax laws, wage and benefits administration and compliance and superannuation management.
• Advanced analytical skills with exceptional attention to detail and the ability to review and interpret large, complex data sets, identify compliance issues and prioritise tasking.
• Highly developed communications and interpersonal skills with the ability to develop and maintain effective internal and external stakeholder relationships and to influence and negotiate outcomes in the context of strategy and goals.
• Superior written and oral communication skills with the ability to work effectively across all levels of an organisation both independently and as a member of a multidisciplinary team.
• Demonstrated proficiency in the use of payroll software and the Microsoft Office suite.
• Track record of highly developed report writing and presentation skills.

• Generous training and development opportunities
• Friendly and collaborative working environment
• Fast paced environment with opportunity for professional growth

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Dates

• Opening date: 03-07-2024
• Closing date: 10-07-2024

Responsibilities

• Critical to operations, payroll services is an integral function within QUT that prides its self of delivery of payroll for all QUT Staff.

Requirements

• Education, training and/or relevant end to end payroll processing experience, equivalent to the completion of a degree.
• Proven ability and knowledge to maintain, uphold, keep updated and understand all legislative and QUT Enterprise Agreement requirements relating to Payroll Services.
• Demonstrated ability to enter data with a high degree of accuracy for fortnightly processing on a large, complex HR/Payroll system
• Demonstrated experience in client focused service environment, with excellent interpersonal and verbal communication skills with the ability to quickly establish rapport, manage collaborative working relationships and engage with diverse client groups.
• Ability to work as part of a team, multi-task with limited supervision in a high pressure and time sensitive environment.
• Demonstrated record of problem solving complex customer service issues with a high level of attention to detail

Benefits

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
• Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super).
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
• Purchased Leave Scheme - up to 8 extra weeks.
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.

Notes

• Reference number: 24589
• Term: Ongoing, full-time basis
• Open to: Applicants who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply.
• QUT is a major Australian university with a global outlook and a 'real world' focus.
• The Human Resources Department enhance the talents of our real world people through effective leadership, expert advice and professional development, while creating a highly engaged workforce by fostering strong organisational culture.
• The Department partners with each area of the University to deliver tailored solutions according to the area’s needs.
• We are guided by our values of Ambition, Curiosity, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.
• As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
• We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.
• At QUT, diversity is not just embraced—its celebrated.

• 17-Jun-2024 - Closing Date

• Manage and lead the operations of the Payroll and Benefits team
• Oversee the monitoring of legislative and ATO changes
• Contribute to improving payroll and benefits processes
• Develop, streamline, and improve payroll and benefits processes
• Accurately deliver high volume, complex payroll transactions
• Manage outcomes from internal and external audit

• Relevant tertiary qualification or equivalent competency
• Substantial and extensive relevant payroll experience
• Experience in process improvement and service delivery
• Knowledge of aPay payroll system is advantageous

• Full-time permanent role with competitive remuneration
• Stability of a full-time position
• 17% superannuation contribution

• Job no: 517473
• Work type: full time
• Reports To: Head of Financial Compliance
• Direct Reports: Senior Payroll and Benefits Officers, Payroll and Benefits Officer, Payroll Applications Officer
• Current National Police Clearance Certificate required by the successful applicant

• 04 Jun 2024 - 17 Jun 2024

• Overseeing multiple financial reporting
• Managing and coordinating the activities and resources associated with centralised finance operations functions (including: AP, AR, travel, credit cards, collections and month-end reconciliations)
• Managing the Financial Reporting team to ensure compliance reports are provided to government and external stakeholders as required
• Delivering Annual Financial Statements in compliance with Australian Accounting Standards and other statutory requirements
• Ensuring all tax compliance and deadline reporting requirements are met, including FBT, GST, PAYG, payroll tax, and income tax returns
• Managing external audits to ensure planning and execution meet statutory timeframes
• Managing the financial management and control of the University’s fixed assets, including leasing and stock take
• Developing and maintaining relationships with external and internal stakeholders, including the ATO, auditors, granting bodies, government departments, faculties, research centres, and University subsidiaries
• Directing and leading the Operations and Financial Reporting teams, mentoring, and encouraging professional development within the team

• Bachelor’s degree in Finance, Accounting, or a related field
• CPA or CA certification is highly desirable
• Proven experience in financial reporting, operations management, and compliance
• Been responsible for coordinating the Annual Financial Statements (AFS) of a reasonably sized entity, or have played a significant role in coordinating and establishing the AFS for at least 3 financial years
• Strong understanding of Australian Accounting Standards and statutory reporting requirements
• Excellent leadership and team management skills
• Demonstrated ability to develop and maintain effective working relationships with stakeholders
• Striving for ongoing improvements in financial operations and compliance functions
• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills

• Flexible working arrangements and Family-friendly policies
• On campus Gym, Medical services, Cafes, Post office, Supermarket and Childcare facilities
• Professional Development offerings (study assistance, corporate programs and discounts)
• Innovative work environment with a diverse and inclusive culture
• Access to Employee Assistance Program and a corporate private Health Plan (Bupa)