Dates
- Opening Date: Not Available
- Closing Date: 29-Sep-2024
Location
- 553 St Kilda Road, Melbourne
Salary
- $80,603 - $92,585 pa HEW Level 05 (plus 17% employer superannuation)
Responsibilities
- Support all cancer registries within the Cancer Research Program (CRP) including the Prostate Cancer Outcomes Registry (PCOR) and the National Gynae-Oncology Registry (NGOR).
- Manage resources and coordinate finances for the cancer registries.
- Prepare essential project documentation and updates to advance program objectives.
- Organise and support events, both virtual and face-to-face, including managing complex bookings, agendas, and action items.
- Ensure efficient running of meetings and conferences through proactive communication and follow-up.
- Balance a range of tasks from managing finances to delivering timely advice and reports.
Requirements
- Strong administrative expertise and relevant qualifications or experience.
- Demonstrated success in coordinating projects and meeting deadlines in a fast-paced environment.
- Experience with clinical registries and operational processes is highly regarded.
- Ability to foster effective working relationships across diverse teams.
Benefits
- Flexible and hybrid working arrangements.
- Support for parents and work-life balance policies.
- Inclusive and respectful workplace culture.
Notes
- Your application must address the selection criteria.
- Employment is contingent upon satisfactory completion of all pre-employment checks.
Dates
- Opening Date: 20-Sep-2024
- Closing Date: 04-Oct-2024
Location
- Crawley, Perth
Salary
- Base salary range: $100,524 – $111,534 p.a. plus 17% superannuation.
Responsibilities
- Ensure project timelines and deliverables are met.
- Manage the daily operations of various research initiatives, particularly the ARC - Indigenous Futures Centre.
- Liaise with key stakeholders.
- Provide comprehensive administrative support including personnel, financial, travel, and research activities.
- Prepare reports, budgets, and compliance documentation.
- Coordinate all project communications, such as newsletters, website updates, webinars, podcasts, training, and events.
Requirements
- Liaise with key relevant research project and funding stakeholders.
- Provide comprehensive administrative support to project staff and consultants.
- Prepare reports, budgets, advice, and progress updates, ensuring compliance with reporting requirements.
- Coordinate all communications arising from the projects.
- Coordinate the organisation and management of internal or external events.
Benefits
- Flexible working options considered.
- 26 weeks paid parental leave after one year and 36 weeks after five years continuous service, regardless of gender.
- 4 weeks annual leave with the option to purchase more.
- 13 weeks long service leave after seven years.
- Salary packaging options.
- 17% superannuation, with the option to reduce to the minimum super guarantee.
- 25% off UWA full fee courses, discounted health insurance, and convenient on-campus childcare options.
- Incremental progression based on 12 months continuous service.
Notes
- This is an identified position and, as such, Aboriginality is a genuine occupational requirement under Section 50(d) of the Equal Opportunity Act 1984 (WA).
- This position is only open to applicants with relevant rights to work in Australia.
RDE Program Coordinator
The University of New South Wales (UNSW Sydney) Sydney, NSW, UNSW Kensington Campus (Hybrid Working Opportunities)
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 17-Sep-2024
Location
- Sydney, NSW, UNSW Kensington Campus (Hybrid Working Opportunities)
Salary
- Starting Salary $110,073 plus generous superannuation
Responsibilities
- Assist with the development of key program artefacts such as program plans, change requests, functional and non-functional requirements, schedules, and resource plans.
- Support with the leadership and management of the program, driving goal attainment and initiative success through strategic prioritisation and influence.
- Management, development and coordination of governance documentation and meetings including program diary management, minute taking and management of the program team actions.
- Manage the seamless integration of project schedules and resource allocation to optimize program execution and guarantee alignment with established timelines.
- Develop, review, and standardise program-related documents, ensuring consistency in format and content across the program.
- Manage the distribution of documents to relevant team members and stakeholders in line with distribution protocols to ensure the right people receive the right information at the right time.
- Provide program technical advice and guidance, support, and mentorship to team members as well as to external resources on internal processes ensuring adherence to the policies and procedures of the university.
- Facilitate clear and effective communication within the program team and stakeholders; address issues and concerns promptly, fostering a positive working environment.
- Coordinate adherence to UNSW governance pathways to ensure the program aligns to the PMO Guardrails.
- Manage, monitor, track, and report on the status of program and deliverables to ensure time, cost and quality metrics are in line with the agreed project outcomes and plans.
- Utilise best practice issue and risk management, identify and assist in assessing issues and risks in an informed and considered manner to plan for the mitigation of these, managing the dependencies, and changes in scope with substantial influence over the priorities.
- Partner with internal and external project colleagues to develop and coordinate change activities including effective communications with key stakeholders, both internal and external to the program.
- Ensure alignment with the agreed Program/Project Methodology and governance for the related activities and artefacts and ensuring adherence to those standards.
- Support program financial management including the need to track and coordinate vendor Purchase Orders and Invoices in conjunction with Finance.
- Manage the documentation associated with procurement activities.
- Prepare briefing notes, agendas, minutes, reports, presentations and other documents as required.
- Support with the presentation and set up of shared workspaces, including meeting rooms and print rooms.
- Support the onboarding and induction of new employees.
- Align with and actively demonstrate the Code of Conduct and Values.
- Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the psychosocial or physical health and safety of yourself or others.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- Demonstrated success working effectively and collaboratively on initiatives with a range of people at various levels within an organisation.
- Experience working with a range of computer systems and applications, including JIRA, Confluence, MS Project, MS Office.
- Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Demonstrated project co-ordination experience monitoring and tracking projects within agreed time limits.
- Experience managing project finances and knowledge of UNSW Financial policies, procedures and systems.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Proven skills in preparing documentation, presentations and reports, and advanced competency in the use of Microsoft Office, including but not limited to Word, Excel, Outlook and Power Point.
- Demonstrated ability to exercise initiative and recommend improvements to systems and processes and capacity and willingness to develop knowledge and understanding of advanced administrative processes.
Benefits
- Flexible hybrid working
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
- Progressive HR practices
- Discounts and entitlements
Notes
- The University reserves the right not to proceed with any appointment.