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Closing: Not specified
Job Summary
Dates
- Opening date: 31-05-2024
- Closing date: not available
Responsibilities
- Manage operations, projects, and events for the Dean, the Dean’s office and COB.
- Lead major projects for the Dean.
- Act as liaison between the Dean’s office and other units across COB, University and community.
- Organize and maintain office filing and record keeping systems.
- Arrange and support activities such as events, seminars, meetings, retreats, conferences, symposia, etc.
- Build the College of Business operations plan.
- Build relationships with COB faculty and staff.
- Develop and implement best and consistent administrative practices across COB.
- Organize and implement staff development programming.
- Oversee student and part-time workers in Dean’s office.
- Serve as the Dean’s professional assistant.
- Work with the Dean to Prioritize and schedule tasks.
- Organize office materials, information and paperwork.
- Draft and finalize documents, policies, and other materials.
- Ready materials, correspondence and paperwork the Dean needs for the day’s activities.
- Provide support for all COB faculty and staff searches.
- Complete all paperwork for the office of Human Resources.
- Post job ads in appropriate venues.
- Provide administrative and clerical support to academic tasks.
- Track and maintain files related to reappointment, promotion and tenure.
- Communicate with faculty to ensure forms and paperwork are completed on time and accurately.
- Provide logistical support to curricular activities, including tracking new program initiatives, Academic Curriculum Committee materials, and approval forms.
- Performs other duties as required.
Requirements
- Bachelors degree plus 5 years of relevant experience in a multi-tasking and administrative environment or a combination of education and experience from which comparable knowledge and skills are acquired.
- Full operating knowledge of Microsoft Office software, including Powerpoint, Outlook and Excel, and high comfort level with social media, spreadsheets, databases, and digital communications.
- Complete assignments efficiently, accurately and professionally.
- Adapt to an evolving work environment.
- Anticipate the needs of the Dean and the Dean’s office and prepare accordingly.
- Act professionally and courteously in all situations.
- Maintain confidentiality and never engage in gossip.
- Take initiative to identify and assume/delegate tasks necessary for the Dean’s Office success.
- Work with diverse populations and personalities within and outside the University.
- Represent the Dean’s office externally.
- Learn new technical skills and programs to benefit the work of the office.
- Communicate clearly and professionally in oral and written formats.
- Focus on getting the details right while keeping an eye on the big picture.
- Keep a positive attitude at all times.
- Manage projects from start to finish.
- Organize events from inception to completion.
Benefits
- UNE offers a generous comprehensive benefits package to eligible employees.
- The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
- Position Type: Professional Staff
- Faculty Track: missing
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- About the University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
- EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0442P
- Open Date: 05/31/2024
- Close Date: Open Until Filled
Closing: Not specified
Job Summary
Dates
- Opening date: 20-03-2024
- Closing date: not available
Responsibilities
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department receptionist; type/print using word processor correspondence, exams, reports, manuals, and the like; order office supplies; maintain appointment calendars; screen incoming mail; set up meetings; photocopy, and so forth.
- Coordinate, initiate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty or staff, or individuals outside the University system.
- Organize and maintain various departmental files and records, frequently involving cross filing and cross-referencing of systems.
- Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers: design and basic programming of appropriate databases and data management/reporting systems using various PC software; initial database input; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, and in response to specific requests by the supervisor or other staff members.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform various bookkeeping functions: initiate and process financial documents related to operating budgets or special accounts; monitor financial activity; organize and maintain financial records; prepare related reports.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency: explain policies and procedures, answer various questions, coordinate services and assistance, handle special requests or problems, routing them to senior staff members as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University to plan and coordinate activities, exchange information, resolve problems, and other related tasks.
- Train and oversee the work of junior staff members and student assistants.
- Other related duties as assigned.
Requirements
- Associate’s Degree in business or other appropriate discipline, plus one to two years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
- Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.
- Good basic administrative and organizational skills.
- Experience in organizing and maintaining a moderately complex filing and records systems.
- Previous experience with computerized information systems desirable, and possibly required.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations.
Benefits
- Varied health and dental plans
- A retirement plan that includes up to an 8% match
- Extensive paid leave including holidays, vacation, sick and personal time
- Educational benefits
Notes
- Position Type: Professional Staff
- Faculty Track: Not specified
- Employment Status: Full Time
- Months: 12
- Campus: Biddeford, ME
- Hybrid flexible work options (must be able to attend meetings and regularly scheduled days on the Portland/Biddeford campus)
- EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
- COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
- Posting Number: 2022PS0369P
- Open Date: 03/20/2024
- Close Date: Open Until Filled