Dates
- Opening date: 05-06-2024
- Closing date: 19-06-2024
Responsibilities
- Contacting TAHS Study participants to discuss participation, administer research questionnaires over the phone, and recruit, book and confirm clinic and CT Scan appointments
- Send and respond to project related emails and mail
- Data entry into research databases (REDCap, MS PowerApps)
Requirements
- Completion of year 12 or equivalent
- Sound computer literacy
- Demonstrated ability to work independently as well as being an effective team member
- Demonstrated experience in telephone interviews and/or study recruitment
- Must undergo and maintain an up-to-date Working with Children Check
- Current valid work rights for Australia
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses to staff and their immediate families
Notes
- Support the Tasmanian Longitudinal Health Study (TAHS) with data-related tasks, including telephone interviewing and participant recruitment
- Join a multidisciplinary team in a world-renowned unit, with potential for contract extension and flexible working arrangements
- The Allergy and Lung Health Unit (ALHU) at the Centre for Epidemiology and Biostatistics, led by Prof Shyamali Dharmage, is internationally renowned for its research on the epidemiology of allergies, asthma, and COPD
- This role involves telephone interviewing and recruitment for research, requiring excellent communication and organisational skills, and may include additional administrative tasks related to ALHU projects
- This role requires current valid work rights for Australia
- Visa sponsorship is not available for this position
- The successful candidate must undergo and maintain an up-to-date Working with Children Check
- The Melbourne School of Population and Global Health is a world-class institution that offers an exciting opportunity to make a real difference in the field of public health
- Strong collaborations with prestigious organizations and institutions provide a unique opportunity to contribute to global health initiatives
- The School offers a range of coursework degrees and research opportunities to contribute to training the next generations of public health specialists and researchers nationally and internationally
- The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity
- First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply
- We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates
- We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff
- Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne
Administration Officer, School of Philosophy and Theology
University of Notre Dame Australia Sydney, NSW
Dates
- Opening Date: Not Available
- Closing Date: 06-Sep-2024
Location
- Sydney, NSW
Salary
- $75,420 to $80,993 pa (Level 4) + 14% superannuation pro-rata
Responsibilities
- Provide administration support including arranging events, regular and ad hoc meetings, teaching program support, managing and supporting School Advisory Boards and School committees (minutes, agenda papers and scheduling).
- Provide exceptional customer service to students, University stakeholders and visitors to the office.
- Complete tasks and communication in an accurate and timely manner.
- Interpret and apply policies, practices and standards under general direction to organise and prioritise work, while using judgment to solve problems arising in own work area.
- Accurately work with detailed information including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
- Provide financial support by processing payments, internal payment requests, business credit cards, purchase orders and invoicing.
- Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the school and maintain school facilities, office equipment and supplies.
Requirements
- Supportive of the Objects of Notre Dame as a Catholic University.
- Hold A Diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training.
- Proficient in the application of administrative policies and procedures.
- Intermediate computer skills and experienced in operating MS Office software including Sharepoint, email and student administration systems and an ability to learn and implement new systems.
- Exceptional communication and interpersonal skills both written and verbal with a capacity to work both independently and as a collaborative team member.
Benefits
- Friendly and collaborative working environment
- Generous training and development opportunities
- Discounted study at the University
Notes
- Applicants are expected to have current and valid work rights in Australia.
- Aboriginal and Torres Strait Islander people are encouraged to apply.
- The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Dates
- Opening Date: Not Available
- Closing Date: 11-Sep-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $98,582 - $102,349 + 17% Superannuation (HEW Level 7)
Responsibilities
- Provide specialist immunisation advice to UQ management, employees and students, in line with University immunisation policies and Queensland Health policy and the Australian Immunisation Handbook.
- Verify and assess immunisation evidence provided by UQ students and employees, communicate with medical practitioners and relevant others regarding vaccine regimes and the required evidence to be able to verify immunisation status, and undertake vaccination data entry tasks as required, ensuring that records are maintained to ensure compliance with statutory, organisational and ethical requirements.
- Maintain, review and develop University immunisation procedures and documentation as required, and contribute to the upkeep and maintenance of a range of databases within the Health, Safety and Wellness Division.
- Provide accurate clinical information to employees and students when requested, e.g. vaccination, infection control information.
- Compile and distribute reports on the immunisation status of students and employees (both groups and individuals) to relevant internal stakeholders.
- Liaise and communicate with a range of stakeholders including student placement and academic administration staff, supervisors of staff, health safety and wellness staff, management committees, and external healthcare providers.
- Participate in health, safety and wellness advisory activities appropriate to role, as well as training and requirements of the Health, Safety and Wellness Division.
Requirements
- Current AHPRA registration and a degree with at least four years subsequent relevant experience as a Registered Nurse, in the field of immunisation, occupational health, public health or travel medicine, with a Nurse Immuniser qualification or equivalent.
- Detailed knowledge of staff and student immunisation and OHS administrative requirements in relation to the University’s Policies and Procedures, Queensland Health policy, and the Australian Immunisation Handbook.
- Proven ability to independently apply professional judgement and discretion across a broad and complex range of health information and policy to make effective decisions, whilst maintaining student and staff confidentiality.
- Demonstrated ability to communicate effectively with internal and external stakeholders, including other medical practitioners and Queensland Health specialist services, both in writing and verbally, whilst maintaining strong working relationships with key stakeholders.
- Demonstrated ability to problem solve and work collaboratively to create robust and efficient processes that also adapt and align with changing health policy.
- Demonstrated experience in the effective supervision and training of staff.
- Experience in writing, maintaining, and reviewing immunisation procedures, documentation and reports.
- Previous experience with Microsoft Office suite and demonstrated ability to quickly learn healthcare and other data systems.
- Significant experience within a university or large complex organisational environment is desirable.
- Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.
- Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.
- Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.
- AHPRA Registration: It is a requirement of this position that the incumbent holds and maintains full AHPRA registration.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Cheap parking (from just $5.75 a day)
- Salary packaging options
Notes
- For more information about this opportunity, please contact Dr Peter Mcgarry via p.mcgarry@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
- UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
- We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.
Dates
- Opening Date: 12-Sep-2024
- Closing Date: 30-Sep-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944 - $87,750 + 17% Superannuation (HEW Level 5)
Responsibilities
- Assess and process HDR candidate requests, including applications, scholarships, milestone extensions, and examination processes, whilst adhering to relevant policies.
- Provide procedural advice and respond to enquiries from HDR candidates, advisors and other stakeholders, ensuring effective communication and support.
- Maintain accurate data entry in corporate information systems, generate reports, and manage correspondence related to HDR processes.
- Collaborate with enrolling units and other teams to foster strong working relationships and contribute to continuous improvement of HDR administrative processes.
Requirements
- Undergraduate degree in a relevant field, or an equivalent combination of education and experience.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- Commitment to delivering high quality customer service with excellent attention to detail and sound judgement.
- Proficient in using corporate information systems, with the ability to learn quickly and adapt to new software and procedures.
- Strong interpersonal and communication skills, both written and verbal, enabling effective collaboration in a team environment.
- The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- On campus childcare options
- Affordable parking (from just $5.75 a day)
- Salary packaging options
Notes
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 07-Oct-2024
Location
- Ho Chi Minh City
Salary
- Highly competitive gross salary
Responsibilities
- Utilise systems and processes involved in administering all aspects of students’ enrolment from first enrolment to graduation.
- Process student enrolments and enrolment variations, coordinate charges and issue tuition fees, support insurance and visa applications, and support student examinations and graduations.
- Resolve student administration issues and all associated tasks under RMIT Vietnam’s policy and procedural framework.
- Manage data entry, student records and administration in both Vietnam and Melbourne systems, ensuring high accuracy.
- Collect and analyse data on student administration operations for quality and process improvement.
- Administer student administration processes including enrolment, billing processes, student visa, exams and graduations.
- Support coordination of events including examinations and graduations.
- Liaise with local authorities to assist student insurance and visa processes.
- Maintain a working knowledge of student administration policy and processes, ensuring operational guidelines are up to date.
- Solve complex procedural and client service issues and provide policy and procedural advice to other members of the Student Administration department and RMIT Connect.
- Contribute to training and student experience improvement sessions with key stakeholders across the university.
- Maintain effective communication with Student Admissions Coordinators, Student Advisors, Student Recruitment and Schools to ensure efficient processing of student records and enrolments.
- Ensure regular maintenance of content for Student Administration related information and forms on the University website.
- Support team administration and logistics for team meetings, travelling, payment processes and engage in other activities as required.
- Manage student and stakeholder expectations to ensure tasks are delivered effectively and meet deadlines.
Requirements
- Bachelor's degree in business administration or relevant discipline with equivalent work experience.
- Minimum 3 years of experience in administrative systems and processes.
- Demonstrated experience in a complex customer service environment.
- Skilled in the use of Microsoft Word, Excel, Outlook, and PowerPoint.
- Keen attention to detail and accuracy when inputting data and managing information.
- Ability to work independently with minimal supervision and as part of a team.
- Demonstrated ability in effective communication with people at all levels including students, academic staff, and management.
- Willingness to take ownership and full responsibility of key projects assigned by direct supervisor.
- Possess a student-centred mindset with a positive attitude towards teamwork and personal achievement.
Benefits
- Contract duration: 08 months
- Annual leave: 1 day per working month
- Personal Accident Insurance 24/7
- Free use of onsite sports and fitness facilities
- Library on campus and online - access to RMIT Australia online library
Notes
- English is the language of teaching and communication at RMIT Vietnam. Minimum requirement is IELTS General 5.5 (or equivalent Linguaskill 150).
- To be eligible for this position you must be a Vietnamese citizen. Applications from non-Vietnamese candidates will not be considered.
Student Administration Support
Macquarie University (Sydney, Australia) Wallumattagal Campus, North Ryde
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 06-Oct-2024
Location
- Wallumattagal Campus, North Ryde
Salary
- HEW Level 3 – Step 1 ($45.56 per hour), plus 17% employer's superannuation and annual leave loading.
Responsibilities
- Assisting the manager and the Student Lifecycle team with administrative processes across the student lifecycle.
- Understanding the relevant processes, systems, templates and resources to action student requests.
- Data entry and processing student data updates in MQ systems, ensuring information are accurate and up to date.
- Receiving and responding to student enquiries as appropriate and in line with established guidelines/templates, escalating/triaging enquiries as required.
- Reviewing and verifying information from different systems (e.g. MQ and external platforms) and resources, including following up with students.
- Performing initial reviews of student enquiries/cases; verify information/requests against pre-determined criteria; and communicate with students for more information as needed to successfully progress their requests/cases to the next stage.
Requirements
- Availability to work at least during May – August and December – March periods.
- Flexibility of shifts (days and hours) is available to suit your study commitments.
- Experience in customer service roles (face to face and/or via digital mediums).
- Extremely high accuracy and attention to detail.
- Well-developed interpersonal and written communication skills.
- Ability to quickly learn different systems.
- Excellent time management.
- A positive attitude with a strong work ethic, and the ability to remain positive in carrying out tasks meticulously.
Benefits
- Flexible work arrangements to support personal commitments.
- Opportunity to work in a vibrant local and global community.
- Engagement with real and complex problems and opportunities in higher education.
Notes
- Role-specific Enquiries: Thomas Cribb, Senior Student Administration Officer via thomas.cribb@mq.edu.au.
- General Enquiries: Orlagh Morgan, HR Administrator via orlagh.morgan@mq.edu.au.
- Applications without a Cover Letter addressing the Selection Criteria will not be considered.
Dates
- Opening Date: 25-Sep-2024
- Closing Date: 09-Oct-2024
Location
- Herston Campus
Salary
- Base salary will be in the range $73,072 - $77,476 + 17% Superannuation (HEW Level 4)
Responsibilities
- Providing high level administrative support to staff
- Scheduling patients in the clinic, and providing prospective and current patients with information on the clinic’s services
- Monitoring pre-attendance information and coordinating waitlists
- Maintaining tidiness and overall appearance of the clinic
- Utilising the School’s Practice Management System
- Processing invoices and payments, and undertaking banking reconciliations
- Maintaining electronic and paper records of patient’s accounts
Requirements
- Completion of a diploma level qualification or Certificate IV with relevant work related experience, or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience working in a customer service position with a focus on administrative and reception responsibilities in a dental health care setting.
- Demonstrated experience in the use of computer systems and other technology relevant to the position such as the Microsoft Office suite of programs, email systems, internet-based technologies and practice management software.
- Be responsible for planning your own workload to ensure that the needs of the patients and clinic are met, whilst allowing for fluctuations in workload.
- Readiness to represent the School in a professional and courteous manner and according to contemporary standards of a health service in a high volume/pressure environment.
- Aptitude for communicating with patients, clinicians and students, including people with physical and mental disabilities, showing appropriate levels of empathy, sensitivity, respect and confidentiality whilst providing a high level of customer service.
- Ability to work effectively and flexibly as part of a team according to an agreed work roster.
Benefits
- 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
- 17% superannuation contributions
- 17.5% annual leave loading
- Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
- UQ Study for Staff
- Salary packaging options
Notes
- Due to the nature of this position and operational requirements of the clinic, the Clinic Receptionist may be required to take leave in alignment with the academic calendar. Please take this into consideration prior to submitting your application.
- This role also operates within an agreed work pattern of hours between 7:30am to 6:00pm Monday to Friday.
Dates
- Opening Date: 26-Sep-2024
- Closing Date: 10-Oct-2024
Location
- St Lucia Campus
Salary
- Base salary will be in the range $78,944.40 - $87,750.37 plus super of up to 17%.
Responsibilities
- Handle finances: Oversee invoicing, reimbursements, and expenses.
- Serve as the primary point of contact for inquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures relating to processing of invoices.
- Provide high level administrative support and office coordination for the team.
- Utilize technology for streamlined operations.
- Foster connections with stakeholders.
- Develop and implement efficient office procedures.
- Assist with projects and other duties as needed.
- Oversee office finances and travel arrangements.
- Handle data entry, document management, and office operations.
Requirements
- Degree or diploma in a relevant field.
- Exceptional communication skills.
- Organizational and time management skills.
- Proven ability to provide excellent customer service.
- Ability to work effectively in a fast-paced environment.
- Detail-oriented professional who thrives in a collaborative setting.
Benefits
- 26 weeks paid parental leave or 26 weeks paid primary caregiver leave.
- 17% superannuation contributions & 17.5% annual leave loading.
- Discounted parking (from just $5.75 a day).
- On campus childcare options.
- Salary packaging options.
Notes
- The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, AHPRA registration, etc.
- Interviews have been tentatively scheduled for week commencing 14/10/2024.
Museum Collections and Database Officer
Macquarie University (Sydney, Australia) Wallumattagal Campus, North Ryde
Dates
- Opening Date: 16-Aug-2024
- Closing Date: 08-Sep-2024
Location
- Wallumattagal Campus, North Ryde
Salary
- Salary Package: $96,273 to $106,270 pro rated per annum (HEW 6), plus 17% employer's superannuation and annual leave loading
Responsibilities
- Manage and oversee the development, maintenance, and organisation of the museum's database and acquisitions process.
- Ensure accurate and consistently formatted records of the museum's objects and new acquisitions.
Requirements
- Degree in Museum Studies, Information Science, or a related field
- Proven experience in museum collections management, database administration, or similar roles
- Strong familiarity with museum cataloguing standards, as well as database systems like EMu, or similar
- Excellent attention to detail and efficient organisational skills
- High proficiency in data entry, record-keeping, and documentation
- Effective communication and interpersonal skills for cross-team collaboration
- Analytical mindset with the ability to generate insights from collection data
- Understanding of legal and ethical considerations in collections management
- Ability to manage multiple tasks and prioritise work effectively
- Strong problem-solving skills and ability to adapt to changing priorities
Benefits
- Part-Time (0.6 FTE) position
- 17% employer's superannuation
- Annual leave loading
Notes
- Position Enquiries: Professor, Malcolm Choat, Head of Department of History and Archaeology at malcolm.choat@mq.edu.au
- If you're already part of the Macquarie Group, you'll need to apply through your employee Workday account.
Postdoctoral Research Fellow – Process Modelling
The University of Melbourne Parkville, Victoria, Australia
Dates
- Opening Date: 30-Aug-2024
- Closing Date: 11-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- Level A – $83,468- $113,262 p.a. (PhD entry Level A.6 - $105,518 p.a.) plus 17% super
Responsibilities
- Independently planning and carrying out research on the research project and working towards completion of the aims of the project, including mathematical modelling and some experimental work.
- Developing effective timelines and milestones based on goals of the research program.
- Liaising effectively with collaborators and a variety of internal and external stakeholders to foster collaborative partnerships and working with teams to achieve joint outputs and outcomes.
- Preparing and publishing research outcomes in conferences and journals and other scholarly outputs to a high academic standard in accordance with the research expectations of the University of Melbourne.
- Contributing to the research group and assisting in co-supervision of PhD and masters project students.
Requirements
- A postgraduate research degree at PhD level (or near completion) or Higher Education qualification in a field relevant to the position described above, specifically in chemical or biochemical engineering, mathematical process modelling or bioreactor modelling for mammalian cell culture.
- A sound understanding of the fundamentals of engineering including fluid flow, heat and mass transfer, process control and mathematical model development.
- A high proficiency in mathematics, preferably related to models.
- An understanding of bioprocessing and cell culture.
- A record of high-quality research as evidenced by publications in leading journals and at conferences commensurate with opportunity.
- Ability to perform independent research with a commitment to interdisciplinary research.
- Ability to work with industry partners to achieve applied outcomes and to work with others across the sector to achieve industry impact and sector transformation.
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses for staff and their immediate families
- Generous leave provisions
Notes
- This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position; current valid work rights for Australia are required.
Postdoctoral Research Fellow – Process Modelling
The University of Melbourne Parkville, Victoria, Australia
Dates
- Opening Date: 30-Aug-2024
- Closing Date: 11-Oct-2024
Location
- Parkville, Victoria, Australia
Salary
- Level A – $83,468- $113,262 p.a. (PhD entry Level A.6 - $105,518 p.a.) plus 17% super
Responsibilities
- Independently planning and carrying out research on the research project and working towards completion of the aims of the project, including mathematical modelling and some experimental work.
- Developing effective timelines and milestones based on goals of the research program.
- Liaising effectively with collaborators and a variety of internal and external stakeholders to foster collaborative partnerships and working with teams to achieve joint outputs and outcomes.
- Preparing and publishing research outcomes in conferences and journals and other scholarly outputs to a high academic standard in accordance with the research expectations of the University of Melbourne.
- Contributing to the research group and assisting in co-supervision of PhD and masters project students.
Requirements
- A postgraduate research degree at PhD level (or near completion) or Higher Education qualification in a field relevant to the position described above, specifically in chemical or biochemical engineering, mathematical process modelling or bioreactor modelling for mammalian cell culture.
- A sound understanding of the fundamentals of engineering including fluid flow, heat and mass transfer, process control and mathematical model development.
- A high proficiency in mathematics, preferably related to models.
- An understanding of bioprocessing and cell culture.
- A record of high-quality research as evidenced by publications in leading journals and at conferences commensurate with opportunity.
- Ability to perform independent research with a commitment to interdisciplinary research.
- Ability to work with industry partners to achieve applied outcomes and to work with others across the sector to achieve industry impact and sector transformation.
Benefits
- Salary packaging
- Subsidised health and wellbeing services
- Fitness and cultural clubs
- Myki discounts
- 25% discount on graduate courses for staff and their immediate families
- Generous leave provisions
Notes
- This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position; current valid work rights for Australia are required.