Dates
- Opening Date: 26-Aug-2024
- Closing Date: 09-Sep-2024
Responsibilities
- Travel to the scene of crashes that occur within 100km of Adelaide and perform thorough forensic investigations of the crash scene and vehicles.
- Schedule and conduct interviews with crash participants.
- Involvement in CASR’s wider research program.
Requirements
- Demonstrated ability to prioritise competing demands and work well under pressure.
- Demonstrated reliability with sensitive and confidential matters.
- Ability to use initiative and judgement, instigate and undertake tasks with minimum supervision and work effectively both independently and as a team member.
- Demonstrated high-level interpersonal and written communication skills, with experience interacting with members of the public on sensitive matters.
- Demonstrated proficiency in use of a variety of software applications including database packages.
- Demonstrated ability to promote the organisational values of integrity, respect, collegiality, excellence and discovery, and a commitment to positively comply with the associated behaviour expectations.
- This position requires a valid National Police Check.
Benefits
- Salary packaging
- Flexible work arrangements
- High-quality professional development programs and activities
- On-campus health clinic, gym and other fitness facilities.
Notes
- The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.
- The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application.
Administration Assistant
Swinburne University of Technology Hawthorn campus, Swinburne University of Technology
Dates
- Opening Date: Not Available
- Closing Date: 12-Sep-2024
Location
- Hawthorn campus, Swinburne University of Technology
Salary
- Attractive salary including 17% super and flexible/hybrid options available
Responsibilities
- Efficiently manage the CIO’s schedule, ensuring optimal time allocation.
- Organize meetings and events, preparing necessary documentation and materials.
- Proactively address and respond to issues as they arise, ensuring smooth operations.
- Coordinate travel arrangements with attention to detail and efficiency.
Requirements
- Demonstrated experience in providing high-level administration support including the ability to deal with information of a sensitive and confidential nature.
- Excellent organisational and time management skills, the ability to effectively deal with conflicting priorities daily under limited direction and the ability to meet strict deadlines.
- High level interpersonal, written and verbal communication and relationship management skills, coupled with the confidence to liaise and build relationships with people at all levels.
- Demonstrated ability to effectively deal with conflicting priorities on a daily basis under limited direction.
- High level analytical and problem-solving skills, with the ability to be pro-active and resolve issues.
Benefits
- Flexible working options
- Leave and parenting/carer policies to support work-life balance.
Notes
- Appointment to this position is subject to passing a Working with Children Check.
- Swinburne is committed to making the recruitment process fair and equitable for all candidates.
Dates
- Opening Date: Not Available
- Closing Date: 11-Aug-2024
Location
- Melbourne, Australia
Salary
- Total remuneration valued to $106,366 - $114,254 (pro rata) pa, including salary component $89,881 - $96,546 (pro rata) pa (HEW 6), employer contribution to superannuation and annual leave loading. 17% employer superannuation contributions to eligible continuing and fixed-term staff. Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
Responsibilities
- Provide confidential and time sensitive administrative support to the Chief People Officer (CPO).
- Ensure the effective running of the Office of the CPO.
- Prepare, edit and send communications and correspondence.
- Support the CPO in monitoring and managing the annual budget.
- Arrange meetings, conferences and/or events.
- Contribute to the professionalism and brand of the People and Capability Directorate.
Requirements
- Experienced professional in providing high level administrative support to senior management in a complex/national organisation.
- Skill in listening and communicating with purpose and impact.
- Ability to provide accurate, timely and clear information.
- Build key relationships and respond appropriately to others.
Benefits
- 17% employer superannuation contributions to eligible continuing and fixed-term staff.
- Annual leave loading of an equivalent to 17.5% of four weeks' salary pro rata payable, dependent on your commencement date.
- Access to generous benefits including flexible work, study leave, and a variety of leave provisions.
- Salary packaging options available.
Notes
- General enquiries can be sent to Angelle Laurence, Chief People Officer at: angelle.laurence@acu.edu.au.
- ACU does not accept candidate applications submitted by external recruitment agencies through the ACU careers website.
Executive Assistant and Project Officer
Western Sydney University Parramatta South Campus, Western Sydney University
Dates
- Opening Date: Not Available
- Closing Date: 13-Sep-2024
Location
- Parramatta South Campus, Western Sydney University
Salary
- Remuneration Package: HEW Level 7 $117,645 to $126,892 p.a. (comprising Salary of $99,411 to $107,225 p.a., plus Superannuation and Leave Loading)
Responsibilities
- Provide high-level executive support to the Office of the Dean.
- Ensure the seamless management of critical operational activities.
- Contribute to strategic projects that drive the school’s success.
- Maintain confidentiality and professionalism in all tasks.
- Expertly manage workflows and prioritise essential tasks.
- Develop, maintain, and update the CDMS SharePoint site.
- Organise functions for the Dean and the school.
Requirements
- Must be employed by Western Sydney University on an ongoing, fixed term or casual basis at the time of this advertisement.
- Must be an Australian or New Zealand citizen or an Australian Permanent Resident for ongoing positions.
Benefits
- Full-time, ongoing position.
- Opportunity to work in a dynamic team environment.
- Professional development opportunities.
Notes
- Visa sponsorship is not available for this position.
- Only applications submitted via the WSU online recruitment system will be accepted.
Executive Assistant
The University of New South Wales (UNSW Sydney) Kensington, NSW (Hybrid work arrangement available)
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 19-Sep-2024
Location
- Kensington, NSW (Hybrid work arrangement available)
Salary
- Level 6 from $100k + 17% superannuation & leave loading
Responsibilities
- Provide comprehensive executive administrative support to the Pro Vice-Chancellor Society (PVCS).
- Manage calendars and multiple inboxes.
- Support meetings and assist with the collation of documents and reports.
- Handle various administrative tasks.
- Assess situations, prioritise tasks, and manage relationships within and outside the University.
- Maintain a high level of confidentiality and ensure compliance with the University's rules, legislation, strategies, and policies.
- Collaborate closely with the Pro Vice-Chancellor Society to achieve office objectives.
- Assist with out of office hours enquiries, including managing travel change requests and logistics.
- Act as the first point of contact for PVCS internal and external stakeholders.
Requirements
- Prior experience providing high level executive assistant services within a large and complex organisation.
- Excellent written and verbal communication skills.
- High level of attention to detail.
- Strong organisational and negotiation skills.
- Ability to work under pressure with sensitive and confidential matters.
- Excellent interpersonal skills with the ability to liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, including Microsoft Office suite.
- Proven organisational skills and ability to operate autonomously.
Benefits
- Hybrid work arrangement available.
- Access to flexible work options for eligible staff.
Notes
- Applications cannot be accepted if sent directly to the contact listed.
- UNSW is committed to equity diversity and inclusion.
Senior Executive Assistant - Office of the Vice-Chancellor
Macquarie University (Sydney, Australia) Wallumattagal Campus, North Ryde, Macquarie University, Dharug land
Dates
- Opening Date: 05-Sep-2024
- Closing Date: 20-Sep-2024
Location
- Wallumattagal Campus, North Ryde, Macquarie University, Dharug land
Salary
- Competitive Salary (negotiable), plus 17% employer's superannuation
Responsibilities
- Organising and prioritising a range of day-to-day activities such as diary appointments, coordination of travel arrangements, and scheduling and supporting meetings and key communications issued from the Office of the Vice-Chancellor.
- Collaborating and partnering with key stakeholders that engage with the Office of the Vice-Chancellor.
- Contributing to continuous improvement across the portfolio by analysing different operational procedures and standards.
Requirements
- Bachelor’s degree and/or equivalent experience
- High level understanding of and experience working in the Higher Education (or similar large, complex, matrixed) environment.
- Demonstrated ability to apply that understanding and experience to the delivery of high-level administration and executive support and projects requiring the development of collaborative working relationships.
- Excellent analytical, research and negotiation skills appropriate to problem solving and complex planning.
- Excellent organisational and time management skills
- Experience in the management of a dense and fluid calendar.
- Experience working with travel providers in arranging intricate multi-country itineraries.
- Discretion and ability to maintain the confidentiality of communications and documents.
- Experience in the interpretation and application of policies and procedures, and the provision of advice and feedback to key stakeholders.
- Demonstrated expertise using administrative information systems (databases/CRM) and all programs in the Microsoft Suite.
Benefits
- Competitive Salary
- 17% employer's superannuation
- Flexible work arrangements
- Opportunities for professional development
Notes
- Criminal History Check required
- Work hours may vary from time to time to accommodate business needs
Human Research Ethics Manager
Torrens University Australia Campus Flinders, Campus Wakefield, Campus Surry Hills, Campus Brisbane
Dates
- Opening Date: 16-Aug-2024
- Closing Date: 08-Sep-2024
Location
- Campus Flinders, Campus Wakefield, Campus Surry Hills, Campus Brisbane
Salary
- Not Available
Responsibilities
- Provide advice on human research ethics matters, including the provision of confidential high-level interpretation and recommendations aligned with relevant internal and external frameworks and legislation.
- Lead the development and implementation of information resources, policies and procedures, university intranet and website information to support human research ethics compliance.
- Maintain strong collaborative relationships with key stakeholders, including internal stakeholders such as researchers, faculties, centres and review bodies, and various external stakeholders, to achieve ethical research outcomes.
- Lead the Research ethics advisor (REA) group, meet regularly, to engender ethical support across the university.
- Discretely manage sensitive matters including potential breaches or complaints relating to human research in line with regulatory requirements, from internal and external stakeholders.
- Oversee the interpretation of data, risk identification and recommendations related to human research ethics, to leadership and other bodies, as required.
- Lead the development, management and continuous improvement of university wide business human research ethics processes and systems, to provide efficiencies and accurate internal and external reporting.
- Actively manage priorities and set direction to ensure customer-focused engagement, developing and supporting strategies that will support ethical research culture.
- Manage ethical review bodies in accordance with external regulatory and internal policy requirements; including appropriate membership configuration, recruitment, induction and professional development.
Requirements
- A thorough knowledge of, and commitment to, the current legislation, standards and codes of practice relating to human research ethics, and their implications for the conduct of research.
- Demonstrated experience in maintaining relationships with a diverse range of stakeholders internal and external to the University.
- Experience in a research environment, with demonstrated knowledge of governance.
- Ability to apply relevant codes and legislation related to human research ethics and research governance within Australia.
- Familiarity with ethics research management systems and demonstrated system administration skills.
- Highly developed time, workload and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects and implementation of strategic ventures.
- Strong communication skills, interpersonal and public relations skills to enable professional interaction with a range of people including senior management and staff, the public, dignitaries and representatives from other organisations.
- Proven ability to demonstrate a high level of initiative, tact, and discretion in dealing with matters of a confidential or controversial nature.
- Demonstrated ability to develop and lead projects, to motivate self and others to delivery new initiatives in a busy environment.
- Ability to work autonomously with self-motivation, and to lead collegial communication as part of a team, committed to the organisation.
Benefits
- A positive workplace environment that fosters a global, entrepreneurial mindset.
- Belonging to a team of researchers making a difference to society.
- Building on an academic culture connected to industry and community.
- Opportunities to innovate across teaching and research.
- Access to internal opportunities that promote professional growth.
- Flexible working arrangements.
Notes
- This is a permanent full time role which can be based in Adelaide, Melbourne, Sydney and Brisbane to start in 2024.
- Applications close: 8th September we will be reviewing applications as they are received.
Senior Executive Assistant, Division of Public Affairs and Partnerships
Western Sydney University Parramatta South Campus
Dates
- Opening Date: Not Available
- Closing Date: 17-Sep-2024
Location
- Parramatta South Campus
Salary
- HEW Level 7 - $117,645 to $126,892 p.a. (comprising base salary of $99,411 to $107,225 p.a., plus 17% Superannuation and Leave Loading)
Responsibilities
- Provide essential support to the Vice-President, Public Affairs and Partnerships.
- Manage a diverse portfolio that spans Advancement and Alumni, Government Relations, Community Engagement, and more.
- Handle executive-level tasks including diary and correspondence management, guest reception, human resources, and finance administration.
- Ensure smooth operations across the division.
- Help the Vice-President achieve high-level objectives.
Requirements
- Exceptional organisational skills and discretion.
- Proven ability to manage competing priorities in a fast-paced, high-volume environment.
- Outstanding communication and interpersonal skills.
- Ability to build strong relationships across all levels of the organisation.
- Excel in written communication.
- Advanced computer literacy.
- Highly skilled in problem-solving and decision-making.
- Ability to maintain confidentiality.
- Evidence of unrestricted working rights in Australia.
Benefits
- 17% Superannuation and Leave Loading included in the remuneration package.
Notes
- Only applications submitted via the WSU online recruitment system will be accepted.
- Position enquiries can be directed to Yvonne Bondarek, Recruitment Team Leader.
Dates
- Opening Date: 10-Sep-2024
- Closing Date: 24-Sep-2024
Location
- Melbourne, RMIT Melbourne City campus
Salary
- Salary Level HEW 7 + 17% Superannuation
Responsibilities
- Deliver efficient administrative support to the ATN Universities team in operational and administrative capacities.
- Work closely with the Executive Director and Deputy Executive Director providing high-level executive support.
- Liaise with internal and external stakeholders, requiring excellent communication and organizational skills.
- Maintain best practice office procedures and provide an efficient and effective professional service.
- Administer ATN including finance, IT, and staff onboarding.
Requirements
- Demonstrated experience in high-level administrative support with diplomacy, discretion, and tact.
- Ability to work independently and use initiative and problem-solving skills.
- Demonstrated ability to organize and prioritize work to meet tight deadlines.
- High-level computer literacy including word processing, presentation software, email, internet, SharePoint, and electronic document management databases.
- Ability to work efficiently in a team with minimal supervision.
- Highly developed interpersonal skills and ability to communicate with diverse cultural backgrounds.
- Proven ability to exercise sound judgment and diplomacy with an outcome-focused approach.
- Demonstrated problem-solving and critical thinking ability.
Benefits
- Flexible working arrangements.
- 17% superannuation.
Notes
- Appointment is subject to passing a Working with Children and National Police Check.
Case Manager, Complaints Resolution Unit
Western Sydney University Western Sydney University, Locked Bag 1797, Penrith, NSW 2751
Dates
- Opening Date: Not Available
- Closing Date: 19-Sep-2024
Location
- Western Sydney University, Locked Bag 1797, Penrith, NSW 2751
Salary
- HEW Level 8 - $130,740 to $145,135 p.a. (comprising base salary of $110,477 to $122,641 p.a., plus 17% Superannuation and Leave Loading)
Responsibilities
- Assessing complaints across a wide spectrum, including administrative issues, behavioural conduct matters, discrimination, sexual offences, and whistleblower reports.
- Conducting investigations into complaints and making decisions on the best way to resolve each case.
- Identifying patterns and opportunities for improvement across the University based on complaint insights and recommendations.
- Building strong relationships with various stakeholders to ensure a consistent, fair, and collaborative approach to complaint resolution.
Requirements
- Extensive experience in managing complaints, especially complex or sensitive ones.
- Excellent communication skills to support individuals through challenging situations while maintaining professionalism.
- A deep sense of empathy and commitment to integrity and confidentiality.
Benefits
- Part of a team that values integrity, accountability, and continuous improvement.
- Opportunity to make a meaningful contribution to the University’s commitment to fairness and support for all.
Notes
- Position enquiries can be directed to Edith Taylor or Kerry Cameron-Pratt via email.
- This position is for internal applicants only, employed by Western Sydney University.
Research Ethics Officer, Human Research Ethics
The University of Melbourne Parkville, Victoria, Australia
Dates
- Opening Date: 13-Sep-2024
- Closing Date: 27-Sep-2024
Location
- Parkville, Victoria, Australia
Salary
- UOM 6 - $96,459 - $104,413 p.a. plus 17% super
Responsibilities
- Manage and act as Secretary for two ethics committees, providing expert advice to committee Chairs, members, and researchers to ensure research complies with external guidelines and legislation.
- Provide timely support and advice to researchers on complex matters related to regulatory requirements, ethical issues, and research methodology, while maintaining accurate records in the University’s enterprise system.
- Contribute to the continuous improvement of the Ethics Shared Service and support the development of guidance and training material for human research ethics.
Requirements
- Experience in committee servicing and support, with strong oral and written communication skills to manage complex and confidential matters.
- A relevant undergraduate degree or an equivalent combination of education, training, and extensive relevant experience.
- Strong understanding of the National Statement, applicable Commonwealth and State legislation, and compliance with external regulatory bodies.
- Experience interpreting and applying policy frameworks, ensuring adherence to regulatory requirements.
- Familiarity with Infonetica ERM is desirable but not essential.
Benefits
- Generous leave provisions
- Salary packaging
- Health and well-being services
- Discounts on graduate courses
Notes
- This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check.
- Visa sponsorship is not available for this position.
Executive Assistant to the Deputy Vice Chancellor
The University of New South Wales (UNSW Sydney) Kensington, NSW (Hybrid Flexible Working)
Dates
- Opening Date: 13-Sep-2024
- Closing Date: 20-Sep-2024
Location
- Kensington, NSW (Hybrid Flexible Working)
Salary
- Level 7 from $110k (+ 17% superannuation and leave loading)
Responsibilities
- Proactively provide advanced executive support and assistance, whilst exercising discretion, initiative, and confidentiality at all times.
- Undertake complex and confidential diary, email, and document management, including the monitoring and prioritising of emails, drafting official correspondence, and other tasks that facilitate the effective management of DESE and staff as required.
- Be the first point of contact for internal and external stakeholders, maintain effective channels of communication, analyse requests, filter correspondence, and prioritise urgent matters. Identify and resolve complex or sensitive issues as required.
- Facilitate and plan meetings, including compiling agendas and briefing documents, preparing minutes, and following up on allocated or outstanding meeting tasks. Provide executive support to organisational or strategic committees and panels on a regular basis.
- Drive, coordinate and execute the delivery of various projects, initiatives, and other ad hoc programs to achieve operational and strategic goals on behalf of DESE and staff as required.
Requirements
- Subsequent relevant experience supporting an executive leader. Ideally, you will have a minimum of 4 years working as an Executive Assistant supporting a senior stakeholder in a complex and large environment.
- Demonstrated written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines along with a demonstrated proactive approach to problem-solving and strong decision-making capability.
- Excellent interpersonal skills with ability to negotiate and liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, working with a range of computer systems and applications including Outlook and MS Teams.
- Demonstrated experience supporting projects and initiatives, monitoring, and delivering projects within agreed timeframes.
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
Benefits
- Flexible working
- Additional 3 days of leave over the end of the year period
- Access to lifelong learning and career development
Notes
- This role is hybrid and we would ideally like the successful candidate to be onsite on Fridays.
- Since this is a parental leave cover, we want to allow for a handover time and we're looking an ideal start date of beginning of November.
Dates
- Opening Date: 18-Sep-2024
- Closing Date: 06-Oct-2024
Location
- Adelaide, South Australia
Salary
- $89,383 - $96,550 per annum plus an employer contribution of 17% superannuation
Responsibilities
- Manage the administrative functions of the Curriculum Domain, including various Governance Committees and formal Delegated Forums.
- Coordinate multiple formal governance forums, set meeting agendas, source memos, and develop presentations.
- Provide high-level notetaking, record and follow up on actions, risks, decisions, and guest management.
- Foster effective communications and support key senior stakeholders.
Requirements
- Tertiary qualification in a relevant discipline and/or equivalent level of expertise from a combination of administrative experience, training or professional accreditation.
- Demonstrated high level of tact, diplomacy, and people skills with an understanding of confidentiality requirements.
- Experience in supporting committees and governance forums, with the ability to work under pressure and manage competing priorities.
- Highly developed interpersonal skills when working with a diverse range of people.
- High level of organisational, communication, and time management skills.
Benefits
- Salary packaging
- Flexible work arrangements
- High-quality professional development programs and activities
- On-campus health clinic, gym, and other fitness facilities.
Notes
- Applicants are required to upload a cover letter and resume only.
- For further information about the position or the recruitment process, contact University of Adelaide Talent Acquisition Program.
Program Coordinator-Immunovirology and Pathogenesis Program (IVPP)
The University of New South Wales (UNSW Sydney) Kensington, New South Wales
Dates
- Opening Date: 18-Sep-2024
- Closing Date: 09-Oct-2024
Location
- Kensington, New South Wales
Salary
- $100 K-$107 K (based on experience) + 17% Super + Annual Leave Loading
Responsibilities
- Facilitate project management and provide administrative support for research on immune responses to infections and related areas.
- Manage the IVPP program and support the BRIDGE and H2Seq consortiums.
Requirements
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Demonstrated experience providing administrative and research support with the ability to work well under pressure with attention to detail and accuracy.
- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands and problem-solving.
- Project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.
- Highly developed understanding of the need to maintain confidentiality and of the sensitivities of the research subject matter of IVPP.
- Experience working with a range of computer systems and applications, including MS Office (including PowerPoint and Excel).
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.
Benefits
- 17% Superannuation and leave loading
- Flexible working
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
- Progressive HR practices
Notes
- To be successful you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
- Applications submitted via email will not be accepted.
Dates
- Opening Date: Not Available
- Closing Date: 09-Oct-2024
Location
- Hawthorn, Victoria, Australia
Salary
- HEW level 5 salary + 17% Super. Staff benefits include hybrid work and discount study fees
Responsibilities
- Provide essential administrative support to the senior leadership team at the Moondani Toombadool Centre.
- Engage in a variety of day-to-day administrative tasks and project support to ensure smooth operations.
- Maintain confidentiality and discretion in all administrative tasks.
- Provide excellent customer service to senior leaders and stakeholders.
Requirements
- Demonstrated experience working with Aboriginal and Torres Strait Islander people in a professional environment.
- Extensive experience in providing high-level administrative and executive support.
- Ability to maintain confidentiality and discretion.
- Demonstrated high-level organisational skills and ability to work effectively under pressure without immediate supervision.
- A degree with relevant experience or extensive experience and specialist expertise in administrative fields.
Benefits
- Hybrid work options to support work-life balance.
- Discount study fees for staff.
Notes
- This is a targeted position only open to applicants of Australian Aboriginal and/or Torres Strait Islander heritage.
- Appointment is subject to passing a Working with Children Check.