Provide administrative, communication, and organizational support
Maintain an organized and proper level inventory system for equipment and materials
Continually monitor and maintain the physical count of inventory of supplies and dental materials
Receive, unpack, deliver supplies/equipment; re-stock and return items as necessary
Assist with coordination of instrument, equipment, and handpiece maintenance/repair
Assist with cleaning and organization of the Simulation Clinic and adjacent laboratory space
Investigate problems and seek options for back ordered or out of stock items
Collaborate with ordering parties to ensure proper equipment and supplies are readily available for courses, patient care, and outreach events
Communicate professionally, effectively, and in a timely manner with all faculty, staff, students, guests, and vendors
Maintain a positive, safe, and professional learning environment
Work closely with the Simulation Coordinator for distribution of course materials/supplies and coverage needs in the Simulation Clinic
Maintain confidentiality and handle sensitive information
Maintain current knowledge of University policies and procedures
Perform other duties as assigned
Requirements
High School diploma and any combination of education, training, or experience that provides the required knowledge, skills, and abilities
2 or more years of experience directly related to the duties and responsibilities specified
Computer skills and knowledge and experience with Microsoft Office Suite (Word, Excel, Outlook) and Google Docs
Inventory management software experience is helpful
Knowledge of dental instruments and terminology is preferred
Excellent verbal and written communication skills
Must be able to effectively interact with dental health care professionals, students, faculty, professional staff, vendors, and patients
Ability to represent the college professionally in business communications
Experience with computer, printer, calculator, fax machine, copy machine, and telephone operation
Ability to lift up to 25lbs
Ability to provide excellent customer service and work effectively in a diverse community
Must exhibit a positive attitude and maintain professional demeanor at all times
Must possess the knowledge, skills and abilities, or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities
Benefits
Health and dental coverage
Generous holiday schedule and PTO
Retirement match
Select position-related continuing education and development
Reduced college tuition for yourself, spouse/partner, and your dependents
Notes
Reporting to the Associate Director of Clinical Affairs
Full-time, 40 hour per week
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity and be medically cleared, fit tested, and trained on proper respirator (N95, Powered Air Purifying Respirator (PAPR)) use.
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.
Direct management of the University’s long-range financial plan ensuring operating budget, fundraising, investment, debt, capital projects, and other non-operating activities are properly captured and forecasted.
Manage and provide reporting on the University’s multi-year capital budget that includes annual capital renewals, planned capital investments, and ongoing deferred maintenance.
Aid in the development of detailed funding, financing, and acquisition plans for capital projects on the multi-year plan, and the preparation of capital project funding approval materials for the Board of Trustees.
Develop and monitor capital expenditure plans in consultation with Associate Vice President of Finance and Administration, Facilities Management, and Information Technology Services.
Maintenance of the multi-year financial plan and monitor progress towards established financial benchmarks in accordance with the University’s financial strategic plan adopted by the Board of Trustees.
Coordinate with external partners to manage process associated with financial strategic planning and University debt issuances.
Developing and managing critical relationships with key stakeholders such as Vice Presidents, Deans, Associate Deans, Department Heads, Directors, Financial Managers and Controller.
Develop and maintain ongoing financial reports and presentations for senior financial leadership, Board of Trustees, divisions and departments.
Provide analytical support for special projects as requested by UNE’s executive leadership in the areas of capital budget, debt planning, and financial planning and analysis.
Maintain capital budget process and policy documents.
Other duties as assigned.
Requirements
Bachelor’s degree in a relevant discipline with at least seven years of experience in increasingly responsible related positions.
At least 7 years of budget, finance or accounting experience required with 5 years of capital and debt budget and planning, forecasting and financial analysis experience strategically supporting a leadership management team.
Advanced knowledge and understanding of current best practices in the areas of capital budgeting, debt planning, long-range financial planning, financial ratio analysis, analytics, and forecasting.
Demonstrated ability to maintain a climate of strong ethics, trust, and credibility; work collaboratively with units across the institution and provide sound decision support to senior leadership.
Analytical aptitude, collaborative nature, clear communicator, mission driven, experience with financial modeling and accounting (especially in higher education or not-for-profits)
Experience in IBM COGNOS or similar data reporting tool.
Advance Microsoft Excel skill level
Strong data aggregation, manipulation and analysis ability
Knowledge of sound financial management and budgeting practices and principles; proven ability to work independently in analyzing and resolving complex financial problems; experience with higher education or not-for-profit capital budgeting.
High level of analytical ability, emotional intelligence, and organizational, communication, and relational skill.
Benefits
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.
Notes
Position Type: Professional Staff
Faculty Track: missing
Employment Status: Full Time
Months: 12
Campus: Portland, ME
This position offers hybrid flexible work options (must be able to attend meetings and regularly scheduled days on Portland/Biddeford campus).
About The University of New England: UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.
EEO Statement Summary: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.