Athletics Jobs at Australian Universities

Senior Administrative Coordinator, Athletics

University of New England Biddeford, ME Similar Jobs

Closing: Not specified

Dates

Responsibilities

Participates in the planning and execution of administrative operations including regular secretarial duties.
Serves as the department receptionist and welcomes and directs visitors and guests.
Monitors compliance with policies and procedures.
Manage a high volume of cash deposits, process paperwork, prepares deposits and coordinates with Student Accounts as needed.
Compiles reports, maintains records and other documents, and coordinates special events.
Serves as the department initiator within People Admin and coordinates with Human Resources and Payroll as needed.
Oversees evaluation of documents submitted for administrator’s signature.
Provides support for long-range planning and scheduling activities.
Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
Prepares meeting agendas and minutes for dissemination.
Acts as administrator’s representative in dealing with third parties and manage the Director’s calendar.
Researches, coordinates and handles special projects and events.
Provide complex administrative support for the department, including confidential issues.
Monitor the purchase cards for the administrative team.
Manage University Tickets (online ticketing platform) and Ad Astra (room reservation system)
Coordinate hiring paperwork and process for part-time professional staff, as well as for camps and clinics.
Performs other related duties as assigned.

Requirements

Bachelor’s degree preferred, plus at least 2-3 year of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Outstanding interpersonal and verbal communication skills.
Ability to provide excellent customer service to a diverse population.
Ability to multi-task and work cooperatively with others both internal to the athletics department as well as across the campus and local community.
Solid organizational and planning skills.
Experience in task management and managing business operations.
Experience within the specific duties, policies and computer systems described in the position description.
Strong problem-solving skills.
Proficiency in maintaining professional calendars with frequent changes.
Adept at prioritizing tasks due to competing demands.
Organizational and time management skills.
Excellent decision-making abilities based on competing and complex information from multiple sources.
Ability to work with tact on complex, sensitive, and confidential issues.

Benefits

UNE offers a generous comprehensive benefits package to eligible employees.
The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.

Notes

Position Type: Professional Staff
Faculty Track: missing
Employment Status: Full Time
Months: 12
Campus: Biddeford, ME
EEO Statement: Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.
COVID Vaccination Statement: Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.
Posting Number: 2022PS0361P
Open Date: 03/12/2024
Close Date: Open Until Filled