Senior Administrative Officer - Work Integrated Learning, Faculty of Arts, Science, Law & Business
University of Notre Dame Australia Fremantle, Western Australia; Sydney, NSW- Opening Date: Not Available
- Closing Date: 15-Sep-2024
- Fremantle, Western Australia; Sydney, NSW
- HEW Level 5 $82,366 pa to $90,579 + 14% superannuation (Sydney); HEW Level 5 $75,182 pa to $83,594 + 14% superannuation (Fremantle)
- Provide effective and efficient administration and organisation of WIL placements within the Faculty
- Develop and maintain relationships with external providers nationally as they are related to student placements.
- Act as a point of contact for students related to placements.
- Support the timely allocation of placements to students.
- Prepare purchase orders and process payments related to WIL in a timely manner and monitor expenditure.
- Support reporting and records management related to placements.
- Complete tasks and communications in an accurate and timely manner, whilst providing excellent customer service to students, staff and external stakeholders.
- Completion of a degree or completion of an advanced diploma or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in supporting Work-Integrated Learning, preferably in the tertiary sector.
- Demonstrated high-level time management, organisational and planning skills.
- Demonstrated ability to exercise sound judgment, initiative, diplomacy, tact, and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner.
- Ability to work independently and to work effectively as part of a multidisciplinary team.
- Demonstrated proficiency in the use of SONIA or an equivalent placement software, database applications, and in Microsoft Office applications.
- Proven ability to liaise professionally with a wide range of stakeholders.
- Highly developed communication skills, both written and oral with the ability to build relationships, engage and foster collaboration.
- Generous training and development opportunities
- Friendly and collaborative working environment
- Fast paced environment with opportunity for professional growth
- Applicants are expected to have current and valid work rights in Australia.
- Aboriginal and Torres Strait Islander people are encouraged to apply.
- The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Senior Administrative Officer - Work Integrated Learning, Faculty of Arts, Science, Law & Business
Location: Administrative Fremantle, Western Australia Sydney, NSW
Job Type: Full-time Continuing Opportunity
Salary:
- HEW Level 5 $82,366 pa to $90,579 + 14% superannuation (Sydney)
- HEW Level 5 $75,182 pa to $83,594 + 14% superannuation (Fremantle)
About the university
The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
About the office
The Faculty of Arts, Sciences, Law and Business comprises two vibrant schools; the School of Arts & Sciences, and the School of Law & Business. We are also home to the Nulungu Research Institute, a unique multi-disciplinary centre located in the Kimberley region. Our national Faculty is based on three distinct campuses in Fremantle, Sydney and Broome.
About the role
The position of Senior Administrative Officer (Work-Integrated Learning) will work closely and in collaboration with academic and professional staff in the schools, providing support for the administration of Work Integrated Learning (WIL) including placements, internships, and industry-partnered projects. The major responsibilities of this role include managing any documentation related to WIL, providing relevant administrative support to academic WIL coordinators, and supporting the development of WIL opportunities with stakeholders.
Key Responsibilities
- Provide effective and efficient administration and organisation of WIL placements within the Faculty
- Develop and maintain relationships with external providers nationally as they are related to student placements.
- Act as a point of contact for students related to placements.
- Support the timely allocation of placements to students.
- Prepare purchase orders and process payments related to WIL in a timely manner and monitor expenditure.
- Support reporting and records management related to placements.
- Complete tasks and communications in an accurate and timely manner, whilst providing excellent customer service to students, staff and external stakeholders.
Qualifications, skills & experience
- Completion of a degree or completion of an advanced diploma or an equivalent combination of relevant experience and/or education/training.
- Demonstrated experience in supporting Work-Integrated Learning, preferably in the tertiary sector.
- Demonstrated high-level time management, organisational and planning skills.
- Demonstrated ability to exercise sound judgment, initiative, diplomacy, tact, and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner.
- Ability to work independently and to work effectively as part of a multidisciplinary team.
- Demonstrated proficiency in the use of SONIA or an equivalent placement software, database applications, and in Microsoft Office applications.
- Proven ability to liaise professionally with a wide range of stakeholders.
- Highly developed communication skills, both written and oral with the ability to build relationships, engage and foster collaboration.
Benefits
- Generous training and development opportunities
- Friendly and collaborative working environment
- Fast paced environment with opportunity for professional growth
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 15 September 2024
For further information on how to apply, please visit: How to apply | Notre Dame
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact us
Please direct your queries regarding this role to Tripti Shukla, Tripti.shukla@nd.edu.au
Unsolicited contact from recruitment agencies will not be entertained.